All posts by Mahreen

Sample Letter to Boss for Approval of Purchase

Sample letter for request the new headphones in our company need. This letter I want to send to my manager.

Purchase Approval Request Letter

The Manager Purchase

Call Centre Hub.

Nanjinh, PRC.

SUBJECT: REQUEST FOR THE PROVISION NEW PAIR OF HEADPHONES AT THE OFFICE DESK.

Respected Sir,

Most humbly it is requested that I have get my office desk headphones damaged. For the routine functions of correspondence with customers, I need a new pair of headphones as per stated in the subject. I request you the timely setting up of the requested item at my desk so that I can continue working on my tasks.

Thankfully,

Jim Chang

Request for Approval of Purchase

The Executive Engineer,

Glasgow Electric Company.

Dear Sir,

Sample Letter to Boss for Approval of Purchase

Kindly refer to the subject as cited above.

It is submitted that company requires following mandatory items for the supply of electricity and installation of transformers in the vicinity of a newly established housing society.

Item Name              Description              Qty

Electric Wire                         11 KV                   2000 meters

Joints                                                                   100

Electric Poles                                                       50

It is therefore requested that approval may please be granted for the purchase of above mentioned items to install complete electric system in the said society.

Please advise as necessary.

Sub Divisional Officer

Purchase Approval Request Letter
Purchase Approval Request Letter
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Letter to Renew Employment Contract Sample

Sample letter to employer for request of renew the job contract. You have been a teacher in kisiki college, how do you write a letter to renew your contract.

Letter Request to Renew Employment Contract as Teacher

To,
The Director,
Kisiki College,
Al Karama, Dubai.

Respected Sir,

This to notify that I was hired as a Science Teacher for a period of one year which is ending in the coming week.

During my contract I tried my best to fulfill all the academic requirements and my KPI report has already been forwarded to you.

Please do let me know if you still need my services at this position as I need to decide for my future career either with you or somewhere else.

In case if you want to retain me further, please renew my contract accordingly and as stated in the terms& condition section of the contract, I may also be eligible for a salary increase.

Thanks indeed for your trust.

Best Regards,

George Mathew,
Science Teacher,
Intermediate Classes

Letter to Renew Employment Contract Sample
Letter to Renew Employment Contract Sample

Request Letter for Extension of Contract

The Deputy Director HR,
Delhi Police Department
May 11,

Respected Sir,

Kindly refer to my appointment letter which is attached herewith.

It is submitted that I was appointed as Assistant Sub Inspector in the department two years ago on contract basis. My contractual period is going to be expired on next month. As my annual credential reports depict excellent performance for this duration of two years and now I request you to please extend my contract period of job for next five years.

This act of kindness by your good office shall be highly praised by my whole family.

Yours Obediently,

XYZ

Request letter for extension for contract

Dear Sir/ Madam

I am writing to you to discuss the terms of my current work contract and the possibility of a renewal of a future one.

At the moment my current contract is thirty hours per week £7.50 per hour, for the minimum time if one year. However that time is coming to an end and I do like to work here as I have mad many wonderful friends. Not only that but I enjoy the work that I do here and this is something that I feel I cannot find elsewhere. I would like it if I could get an extension on my contract or renew it to permanent one if possible. Please consider it as I am a very good worker.

Kind regards,

Clients name

Request Letter for Extension Contract

Dear manager,

I am writing to you to discuss my business contract. My contract is a temporary one through my agency. As you know through my hard work and dedication and effort I like this job well than any I have had before. I would like to have this job for a longer time. So I am asking for an extension of my business contract if possible. I had spoken to my agency about this and they said that I had to come to you and write you an official letter to requesting an extension of my contract so here it is. I would really appreciate it if you could extend it.

Yours sincerely,

Name

Employment Reference Letter for Bank Loan

Sample recommendation and reference letter to bank for confirmation of employment of your company staff for getting bank loan by the employee.

Letter of Reference for Bank Loan

To,

The Manager,

ADIB Bank,

Sheikh Zayed Road,

Dubai.

Subject: Reference Letter for Bank Loan

Sir,

This is to confirm that Mr. Santosh Kumar (Passport No.123 323232) has been working with us as a Procurement Officer since 25th October 2011.

He is drawing a monthly salary of AED 12000/- inclusive of all benefits.

During his tenure with us, we found him a hardworking, loyal and committed with his job responsibilities. This letter has been issued on his request and the management does not take responsibility for any of his liabilities with the bank loan at the moment or in future.

Please do contact us on the below contact numbers if you need any clarification regarding this letter within 7 days of its issuance after which the company will not entertain any relevant queries.

Best Regards,

Bachir Barakaat,

Group HR Manager,

Forever Facilities Management LLC.

Employment Reference Letter for Bank Loan
Employment Reference Letter for Bank Loan

Invitation Letter for New Year Eve Party

Sample invitation for new year party, dinner and lunch to your colleagues, boss, friends, family members and cousins.

Invitation Letter for New Year Eve Party

From,

Lavina Desouza,

Star Travel and Tours,

Dubai.

Dear All,

On behalf of the top management, I would like to invite you all for the ‘New Year Celebrations’ to be witnessed on 31st December. The program will start in the afternoon at around 02:00PM with a mouthwatering lunch hosted by our Leisure Department.

It will further continue with various games and music and the party will be sparked by live performance from a renowned musical group from Jordan. All the participants will be entertained with a variety of western and sub-continental foods at the dinner and hence the party will come to an end at around 01:00AM.

We will welcome you all with the families so don’t miss the opportunity of fun and entertainment here at Falcon House Al-Fatah Hall, third Floor.

Thanks.

Best Regards,

Lavina Desouza.

Star Travel and Tours.

Invitation letter to New Year Party

Dear Family and Friends

As you all know that this year is going to an end and another year is about to start. And we all have lived to see the past year which means that a celebration is a need now so, I want to celebrate with all my family and friends this new year eve so that we all can meet each other and have a good time together and also we will pray for the next year to bring happiness and health to all of us.

My family and I will be waiting for all of you to be seen that evening at my farmhouse, the one near Pemberly. The best part is that I have also arranged for a barbecue and drinks, we all shall have the best of our time in the fresh air and I hope you all will enjoy. I wish to see you all at 8pm sharp so that we start the celebration without missing anyone.

Lots of Love

Yours Sincerely,

Jeremy Adams

Invitation Letter for New Year Eve Party
Invitation Letter for New Year Eve Party

Sample Invitation New Year Eve Party

The Albert Family

USA

Dear Friend,

I hope you will receive this letter in good of your health. Albert I am very pleased to write this letter to you on this Holy Occasion and I hope you are enjoying your holidays. Albert it been a really long time since we two met each other. I really thought of coming to your place but due to some business commitments I was unable to do so.

Now at this New Year Eve I am inviting all of my old friends at my place for a wonderful party. I assure you that this party will bring back all those old memories we shared in College. Albert I hope that you will reach here in time and make this party a memorable one.

On this Holy Occasion let us all be together, waiting anxiously for your arrival.

Address#123434, 6th street

Roger

Apologize Letter to Cancel the Meeting

Sample letter to apologize for cancellation of important scheduled meeting with other company, client, customer, manager, boss etc.

Letter to Apologize for Cancellation of Business Meeting

To
Mr. Charlie Adam
CEO
Po-lox Ltd.
London, UK

Sir, I am writing this letter to apologize for the cancellation of our meeting yesterday. I am deeply sorry to cancel it at the last second as I did not have any knowledge of the upcoming tragedy. However, I have arranged a meeting on the coming Friday at 11 o’clock. Thank you for your kind gesture.

Yours sincerely,

Andy Jackson
CEO
GGS Ltd.
Birmingham, UK

Apologize Letter to Cancel the Meeting

Frito Lays Co.,
Plano, Texas, U.S.A.,

Respected Shareholders,

It is to inform you that the meeting we were going to have has been cancelled due to several reasons including that the company has a meeting with Lever Brothers Co. at the time when we had scheduled to have meeting with you. And that meeting is a very important one as they are going to talk to us about a contract to which is likely to be accepted by them, which will be very profitable to us.

I apologize for the inconvenience you will suffer in the cancellation of the meeting but the thing is that company will get a lot of benefits if that contract gets accepted and as we are all here for the betterment of the company. I hope you understand.

Thanks,

Director Company,
Robinson Crusoe

Apology Letter to Postpone the Meeting

To
All members

Dear Sir,

It is to inform you that due to critical circumstances meeting has been cancelled. We understand the inconvenience it might have caused and truly apologize for it.

New schedule of the meeting will be announced and delivered to you soon. Please continue your regular routine until further notice.

Regards

The Office Manager
Joe

Apology Letter to Cancel Meeting

Respected Sir,

Hope you are doing well. I’m writing this letter to you so that I can apologize, as I cancelled the meeting on very last moment. I was on my way for meeting there was an emergency call from my home as my mother was in hospital and she wasn’t feeling well yesterday so we have to take her to the hospital.

Please accept my apology as the reason was genuine.

Thanks,

Sincerely,

Anna Paul

Letter for Insurance Policy Cancellation

Sample application letter to cancel the insurance policy you have purchased or supposed to purchase from an Insurance Company. Letters are available to cancel all type of insurance policies below. Letter to insurance company requesting cancellation of your insurance policy/insurance contract etc. Sample auto insurance cancellation letter to agent or insurance agency.

Letter to Cancel Health Insurance

State Life Insurance Co.,
Lahore, Pakistan

Respected Insurance Company,
I have to say that I want to cancel the health insurance policy I have bought from your company. The reason behind this is that the reports on whose basis I had bought the policy have turned out to be erroneous. I had my medical tests again and they have turned out to be negative for the particular disease.
So, I want you to cancel that Insurance policy on my name. I shall be very thankful to you.
Your Customer,
David

Letter to Cancel Life Insurance

Adamjee Insurance Co. Ltd.,
Lahore, Pakistan

Respected Company,
I have to say that I want to cancel the life insurance policy I had bought from your company. The reason behind this is that I can no longer pay for it as my business has collapsed and it is difficult to pay for it now.
So, please cancel it. I shall be very thankful to you.
Your Client,
Bill Gates

Letter to Cancel Loan Insurance

Jubilee Insurance Co. Pvt. Ltd.,
Lahore, Pakistan

Respected Company,
I have to say that I want to cancel the loan insurance policy I had purchased from your company for the reason that I no longer require it for my company and it will become expensive for me if I continue to pay for the insurance installment.
I would request you to cancel the insurance policy I bought from your company. I shall be very thankful to you.
Your Client,
Diego Vas

Letter to Cancel Insurance Policy

The manager, IFG life insurance company, US

Respected sir,

I MR. J K Smith, would like to tell you that I have signed an insurance policy with you last week but as I researched I got to know that there are other companies that are offering a good policy than your company, I would like to cancel my deal with you as I am interested in somewhere else. I will visit you tomorrow for all the formal processes. I hope you will understand the customer’s demand and will provide good policy next time. Thanks.

Regards,

J K Smith, US

Letter to Cancel Insurance Claim

The manager, IGF insurance company, UK

Respected sir,

With due respect I would like to bring it to your knowledge that I have claimed insurance for my lost car last week  but fortunately I have found my car back, and now I wanted to cancel my claim request as I don’t need it now. I am very thankful to you as you responded to my request so quickly and you have always been there in the time of need. Thanks

From,

Mr. John David, UK

Letter for Insurance Policy Cancellation

To
Mr. Charles Whitmore
Directing Manager
HHB Insurance Co.
Texas, USA

Sir, I am writing this letter as a written notice for cancellation of my insurance policy. With full regret, I have to inform you that the change in your policy plan did not satisfy me therefore I would rather not continue it. Kindly accept this letter and refund the unused amount of my insurance premium. With this letter I also advise you to seize monthly deductions from my bank account for the premium. Thank you for your cooperation.

Yours respectfully,

David Afrom
Texas, USA

Letter for Car Insurance Cancellation

To
SBY Insurance Company,
Lahore

Subject: Cancellation of Car Insurance

Dear Sir,

It is duly submitted that I am going abroad so I have to sell my car. My car (Registration No IHA-9898) has been insured by your company vide insurance policy # SBY/36355/16. It is requested to please cancel the said Insurance as soon as possible. I shall be grateful to you.

Best Regards

Jamshaid Ali,
Garden Town, Lahore

Letter for Insurance Policy Cancellation
Letter for Insurance Policy Cancellation

Application for Cancellation of Endorsement Insurance Policy

Dear insurance company,

I am writing to you because I had an amendment made to my existing contract for my home insurance. I would like to cancel it Please because I have spoken to my husband and we would like to change company due to the lack of polite customer service you have given me. I have had a few problems when I came to my endorsement insurance policy and it is due to this that me and my husband think that it would be easier to just cancel this one and start a new with a different insurance company.

Thank you for the understanding.

Yours sincerely,

Name

Letter to Claim Health Insurance

Sample application letter to insurance company for claim of medical and health insurance due to surgery, sickness, accident injuries etc.

Letter to Claim Medical Insurance

To

Mr. Kevin Presley

Director Claims

EFF Insurance Co.

Florida, USA

Sir, I am writing this letter to claim my health insurance as I am suffering from a heart disease. Doctors at Laxan Hospital have informed me about the surgery that I have to undergo next week which costs approximately $30,000 including medicine charges. The dues must be paid before Friday. My insurance number is HK-0912. I am willing to provide you with any documents that are required. I hope you would treat this matter at the earliest as it is very important. Thank you.

Yours sincerely,

Justin Flanagan

Miami, USA

Letter to Claim Health Insurance

To

Mr. Randolph

Manager Claims and Services

ICI Insurance Co.

Texas, USA.

Sir, I am Mr. Harrison Ford and I am your client over the last 3 years. I have been depositing timely payments on me and my family’s behalf. With full regret, I have to inform you that I have had a car accident last week. A truck crashed into my car from the back and the case seemed to be of drunk driving. Thanks to Almighty God that I survived but I suffered a broken right leg and severe shoulder injury. After a surgery and weeks rest, I am finally at home and able to walk with crutches. Therefore, I would like to make a health insurance claim. I have attached all my medical reports and bills with hope that they will be reimbursed by your company. I would surely visit you once I will able to drive on my own. Thank you for your cooperation.

Harrison Ford

Gilbert Street

Texas, USA

Letter to Claim Health Insurance
Letter to Claim Health Insurance

Leave Application for Christmas Vacation

Sample leave application to celebrate Christmas and new year celebrations. Christmas is international day of celebrations around the world. But in many countries it is not a national holiday or celebrated partly. So employees, students, parents needs vacations for Christmas.

Leave Application for Christmas Holidays

To
Mr. Sheikh Al-Saadi
Managing Director
Burj Khalifa
U A E

Sir, I am George Blake and I have been working under your supervision for the last 2 years. You are aware of the fact that I am a Christian and we celebrate Christmas with joy and pride. For that purpose I would like you to grant me the holidays for the next 7 days i.e. from 23rd December to 30th December so that I could spend and celebrate this joyful event with my beloved ones. Thank you for your consideration.

Yours sincerely,

George Blake
Employee, Cleaning Department

Leave Application for Christmas Vacation
Leave Application for Christmas Vacation

Leave Application for Christmas

To,
The director,
I T solutions

Dear Sir,

I am Richard and working as an IT expert in your institute. I have decided to celebrate this Christmas at Macau. I want to make this Christmas special and want to spend those days on the island. I will be leaving for Macau on 24th of December and return on 28th December. I need 4 leaves for Christmas to celebrate it.

Kindly approve my leaves for Christmas. I shall be really thankful to you.

Yours obediently,

Richard

Leave Application for Christmas Vacation

Respected Sir,

I’m writing this letter to you so that I can ask you for the permission for leave.  As you know that this is the month of Christmas and I want two days leave for celebrating this event with my family. Please grant me leave for two days that is from 4th Dec to 25th Dec. It would be a great source of pleasure for me.

Thanks,

Sincerely,

Amina Imran

Suspension Order Format for Employees

Please make an official letter for suspension order for employee, govt employee, federal govt employees etc.

Suspension Order for Govt Employee

From,

HR Department.

SSS Trading Company,

ABC Road, Lahore.

To,

Mr. Irfan Khan,

Accountant,

Subject: Suspension Letter from the Job

Dear Irfan,

This is to inform you that in spite of several warnings from the top management, once again you were unable to process the staff salaries on time which caused the restless among workers and yesterday they stopped work due to the delayed salaries.

Hence, the management has suspended you from the duties for a week and you are requested to handover the company car and mobile phone to the office administrator immediately.

You will be informed via phone call on the exact resumption date and you may be appointed out of the city to another project.

Thanks.

Best Regards,

XYZ.

Suspension Letter to Employee for Poor Performance

Mr. Prem Ambani,

Transport Maintenance In-charge,

Daewoo Bus Company, Mumbai

I am directed to acquaint you that your services as a transport maintenance in-charge are being held under suspension till further orders on account of your poor performance in maintenance of the company’s buses.

You also directed to report to the office of undersigned for personal hearing to probe into the above mentioned matter with written explanation in your defense within one day and to clarify your position, in this regard. Moreover, explain why a disciplinary action should not be taken against you. If you do not report by tomorrow, the undersigned would be compelled to take one sided decision that may cause your removal from the company.

Manager Operations,

Daewoo Bus Company, Mumbai

Suspension Order Format for Employees
Suspension Order Format for Employees

Sample of Suspension Order for Employee

Subject: Suspension letter

It is inform you that you were hired in our firm last month, but your work is not satisfactory according to our desire. So according to our company rules we are giving you this notice that this month will be your last.

Name

Date

Suspension Letter from Employment after Inquiry

Mr. Mike Atherton

Finance Executive,

West ham

UNITED KINGDOM

Dear Mr. Mike,

This is with reference to inquiry no. XXX/XX/XXX initiated on January 01, XXX against yourself.

The core purpose of the said inquiry is to probe into allegations made by your colleague about embezzlement of funds of the Company. On receiving initial results thereon, without prejudice, we are under obligation to inform you that your role as finance executive is suspended with an immediate effect.

On completion of inquiry, we will get back to you along with decision of the Jury. Your suspension would be ceased off in case the honorable Jury discharges allegations imposed on you otherwise you would be liable to payoff embezzled funds.

Very truly yours,

Alan Taylor

Head of Legal Affairs

ABC Company

Breach of Contract Complaint Sample

Sample complaint letter to contractor for breach of contract on the site, building, rented place due to misuse of property, poor services, project time, safety issues etc.

Breach of Contract Complaint Letter

To,
Mr. Faheem Ansari,
CEO, Group of Companies,
Florida

Sir,

I’m writing this to bring into your notice an incident which took place today at our West wing project being managed by your engineering team since last 6 months.

It was in the afternoon when a fire alarm was activated and it remained active until the residents of the tower evacuated the building considering it a real fire alert although it was activated due to the humidity in the environment.

After the evacuation, our security team reached at the site and silenced the alarm manually from the control panel However; all the residents were disturbed due to the panic situation and irresponsible building management.

As per the agreement your team was supposed to be on site 24/7 to respond to any such situations but at the incident time no one from your team was available on site and they came later after more than three hours which is a clear breach of the agreement and the issue has been escalated to the top management.

Hence, you are requested to appear in the meeting tomorrow at 09:00AM at our head office with your operational manager to discuss further on this.

Thanks.
XYZ

Regional Manager
California

Breach of Contract Complaint

To,
The Police Inspector,
XYZ

Sir,
I beg to say that almost an year ago I had the upper floor of my house up for rent, a group of men came for it and became my tenants. I had signed a contract of one year with them that clearly stated that after one year they will have to evacuate my house as my family would move back in. Now that a year and a half has passed, the tenants still haven’t moved out and upon asking them nicely to move out, I was pushed and beaten simply depicting show of power.

Kindly take strict action against them as they are breaching our contract and have put their hands on me. I am attaching the original contract copy along with this letter to help you investigate further on the situation.

With sincere thanks and high hopes,
XYZ.