Category Archives: General

Leave Application Format

Sample leave application template for writing leave application for you or someone else. You can learn how to write leave application in your office or institute from the below template. Simply it is explained that what should be included in the template and sequence of paragraph with design of the leave application.

Template of Leave Application

Attention name:

Address of Company, School etc

Subject Line:

Text body of application in paragraphs:

First paragraph: who your are and why you are writing leave application. Explaining the reason of leave is most appropriate in the first paragraph.

Second Paragraph: How longer you need the leave. Writing specific days or weeks makes your leave application more specific, clear and purposeful.

Third Paragraph: request  for approval of leave as desired and say thanks to the authority for accepting this leave application.

Ending Leave application with salutation is the best adopted method worldwide.

Your Name

Your Signature/Authority/designation/enrollment etc


Leave Application Format
Leave Application Format

How to Write a Leave Application

Please use search box for your required leave application or visit homepage for list of leave applications. Here you will read instructions for how to write a leave application for school, office, factory, mill etc. Sample of leave applications are also available for download office and personal uses. Republishing or online publishing is strongly prohibited.

We will explain:

  1. How to Start a Leave Application
  2. Text Body of Leave Application
  3. Ending the Leave Application

Beginning of a leave letter

  1. Whenever you start a leave application, make sure that you use a polite tone and sound as humble as possible because you’re causing the organization or employer to look for your substitute or simply manage without you. So you need to sound as modest as possible.
  2. Start the application with “Dear Sir/Ma’am” or “Dear (insert name of whoever the application is addressed to)”.
  3. Commence with introducing yourself. Your name and your designation.
  4. If you have previously verbally talked to your boss/employer about your leave, then begin with referring to that conversation.
  5. Be clear in your thoughts and come straight to the point of writing the application.

The Body of a Leave Letter

  1. The body of a leave letter explains your purpose of writing. It has to be as succinct as possible.
  2. Make a request for leave in the most humble manner. Use words that show courtesy like, “please”, “kindly”, “humbly requested” etc.
  3. Mention the number of days you’ll be gone. E.g., two days.
  4. Indicate the exact dates of leave. DD/MM/YY, for example, from 31st July, 2015 to 1st August, 2015.
  5. State your reason for asking leave.
  6. If you’re enclosing any documents as proof to support your reason for leave then mention it in the body of the letter.
  7. Remember to keep your application as concise as possible. Avoid any unnecessary details.

Ending a Leave Letter

  1. While ending a leave letter, you have to sound hopeful that your request will be accepted and thankful to the boss for being understanding, cooperative, and facilitative to you.
  2. Give any suggestions you have for managing work in your absence, or if you have already looked after the work, mention it in your ending paragraph.
  3. Mention that you have provided your email address & phone number where you can be reached in case of any emergency or for seeking any information.
  4. Sign off the application on a thank you note, a one liner would do. Like, “Your facilitation in this regard will be highly appreciated”, “I shall remain grateful to you”, “I’ll be much obliged” etc.
  5. Remember that you’re asking your boss for a favor, and it’s his choice whether to accept or reject your application. Therefore, choose your words wisely and maintain a humble tone.

Apology Letter Sample for Mistake

Apology Letter Sample for Mistake or misconduct to teacher, principal, manager, boss, senior, friend and business partner.

Application letter for sorry from teacher

Dear Sir,

I am Mahnoor student of A-Levels in your prestigious school. With reference to yesterday’s dispute with my teacher I am writing to regret for my mistake from my class teacher. After leaving school yesterday to till now I am feeling embarrassed and the whole night I couldn’t sleep.
I believe it was all due to my mistake and I am extremely sorry for all the mess I created in the class. I request you to please forget everything and in future our relationship of respect and dignity shell be continued. I promise I will never ever repeat my mistake and again sorry for everything.



Apology Letter Sample for Boss or Manager

Dear Sir,
With reference to yesterday meeting I am writing to regret for my mistake. I promise that I will not do the same mistake again. I also request you to please don’t issue me a warning letter from the company because it will damage my repute seriously and I will feel embarrassed.
Looking for your kindness to accept my request for apology and regret.

Thanking you and warm regards,



Apology Letter Sample for Mistake
Apology Letter Sample for Mistake

Memo on Absenteeism Samples Format

Sample memo for the staff or employees who remain absent for a certain time without any notice to employer. Absentees memo can be issued to warn the employees, terminate the employees and for show cause notice prior to termination.

Sample Memo on Habitual Absenteeism

To: Mirrat
It is to inform you about your job termination notice because of remaining absent for Six days from office without informing to the HR Department and your immediate boss. We also request you to please visit the office during working hours and handover the keys you hold to HR department. You can collect your experience certificate for your services.

Mehak Batool

Cc: Director HR

Memo for Absent Without Permission

Director Finance
Security Office

Memo for Warning

To: Ms. Wadia Ameer,
You remain absent from office since four days. It is to inform you that as per company policy you are being warned second time for not showing responsiblity. Section A2 of your appointment letter in terms and conditions section it is clearly mentioned that on third warning you will be terminated from the job. This is your last warning with the hope that in future you will show responsibility and restore the confidence of management.

Head HR Policy

CC: Director Marketing

Memo on Absenteeism Samples Format
Memo on Absenteeism Samples Format

Verification of Employment Letter Sample

Sample letter for verification of employment for clients. This also includes form for employment verification indicating all the requirements.

Employment Verification Letter Format

To Human Resource Manager,

British Oil Company

United Kingdom.

Respected sir,

This is personal assistant to the general manager human resource division, Baker Huges writing. Sir, this is to inform you that your former employ Mr. Haris Mahmood has applied for the post of principal engineer at our firm. The reference for this opening is NK103 and was issued on June 15th, 2015. He has been selected from final interview. During the verification procedure, it was found that this candidate has mentioned his work experience of 5 years in your company from August 2009 to July 2014. This letter is dispatched to your firm for the verification of his work experience and all the other details related to your company. Prompt reply will be appreciated.

I thank you in advance for this favor hoping that you will dispatch verification letter to our company as soon as possible.

Yours sincerely

General Manager Human Resource


Employment Verification Letter

Muhammad Sami Ullah
Manager (Resource Development)

AH Foundation
Faisal Town, Lahore,

Sub: Verification of Employment – Sumbal Arif

Dear Sir,

SemiOffice is a background Verification Company. We verify the particulars of candidates/applicants as presented by them in their application forms. The candidates are either already working for our clients or being considered for employment.

In this regard, we request you to kindly verify the documents and the details enumerated below so that we may process the applicants/candidates application effectively. A quick feedback from you will facilitate the candidate future prospects.

Candidate’s Particulars

Candidate Name: Sumbal Arif

Employee ID:

Please Provide Company /Institute Name:

Period of Employment: July 01, 2013 to August 02, 2013
Designation: Volunteer Remuneration

Please Provide Supervisor Name: Not Available

Name & Designation:

Reason for Leaving:

Nature of Separation (HR Comments):

Integrity/Disciplinary/Personal issues if any:

Eligibility for re-hire:

Any Exit Formalities Pending/Complete:

Additional HR Comments:

Company Line of Business:

Verifier’s Name & Designation:

I am attaching herewith the copy of Authorization for your reference.

In this connection, we would appreciate your cooperation with a timely response.

With Best Regards,

Executive- Verifications,
Semi Office Inform Private Limited,
50-C1, Faisal Town,
Lahore, Pakistan

Verification of Employment Letter Sample
Verification of Employment Letter Sample

Resume Sample for International Relations

Resume Sample for International Relations for BA students of IR without any professional experience. Sample CV for international relations available for free download in Ms Word Format.

CV International Relations

Sana Saghir

House No…. Street No….
Herbunspura, Lahore
0300-1234567 (cell)
042-1234567 (home)




ü  World wide fund (WWF) June- July 2012

  • Attended lectures regarding awareness for conserving environment
  • Delivered presentations


ü  Intern, Pakistan Girls Guide Association (PGGA)  June- August 2011

  • Managed scheduling and  records
  • Report writing
  • Delivered presentations and organized an event



  • BA (HONS), International Relations (2009-2013)

Kinnaird College for Women

  • FA (General Science), (2007-2009)

Kinnaird College for Women

  • Matric (Pure Science), (2007)

Garrison Academy for Girls, Lahore, Cantt



ü  Proficient in MS Word and power point

Resume Sample for International Relations
Resume Sample for International Relations

Request Application for Issue of Guest Coupon

This is a request application for issue of guest coupon for gate entry, launch or attending a seminar of within and outside of your organization. Keep in mind this type of coupon normally issued free of cost when you write application for requesting coupon.

Request for Guest Coupon



The AGM Accounts,


Subject: Coupon for Guest 

Respected Sir,

Most respectfully, it is stated that I have started internship of three month from Date_____ to Date______ in accounts department unit # 36, Please accord approval of guest coupon for me. I shall be very thankful to you for this act of kindness.

Thanking you in anticipation,


Aleem Ullah

Issuance of Coupon for Guest


Company name.

Subject: Request for Issue of Coupon
Respected Sir,

It is stated that I am ________, (name) and I have been working in your institute as a volunteer in _____ department. My volunteer work is as per part of my course contents, issued by university______ (name). I am working here as a paid volunteer, other than joining any special program. My date of joining is ________ and my credit hours will come to end on __________ (date).

The institute is going to organize an event related to volunteer ship including orientation, seminars and further disciplines are to be discussed. This event is on 12th June, 2014. The management and supervisors will specially arrange passes/coupons for the invited students/people. I have also registered myself for some important tasks of that day. I have to do all the paper work including preparing lists, managing students, and some work associated with stage secretary.

I being a part of this institution want to join this event and be an active member of it. As, I am also volunteer here, but my session timings are far different from people who are going to join it now. I request you to kindly issue me the coupon/pass along with other students, so that I may be able to enter the respective place of event and I may not suffer from any sort of difficulty. Otherwise, it would be tough for me to coordinate with the management staff and I’ll be unable to attain my target and responsibilities assigned to me will not be accomplished. I hope that you will consider upon my request and provide me with gate coupon/pass as soon as possible. I shall be thankful to you in this regard.
Thanking you I remain,

Request for Issue of Guest Coupon
Request for Issue of Guest Coupon

Transfer of Office Accessories to New Appointed Staff

This is application to Transfer of Office Accessories to Newly Appointed Staff in your office. For Example If you are shifting your job in other department or leaving the job or getting promoted than you can write this application to handover your office accessories like computers, document files etc as clearance.

If you got issued some accessories for your use and other employee is asking you to handover all those accessories to him/her than you can write this application to get approval from your manager/boss or supervisor.



AGM Accounts

Company Name



Subject: Request for Charge transfer


With due respect, it is stated that under mentioned office accessories were issued to me during my job, Now these accessories are being handed over to Mr. Zeeshan Ahmad Costing Officer ( Emp. Code # ________) as per your instructions. Kindly, accord approval for this.

These accessories are:

1): Computer System.

2): Stapler

3): Punching Machine

4): Scale

This will be your great favor for me.



Sr. Accounts Officer

Employ Code # _____


Transfer of Office Accessories to New Appointed Staff
Transfer of Office Accessories to New Appointed Staff

Transfer of Office Accessories

The Branch Manager,

Alpha Chemicals

Chicago. USA

Dear Sir,

I am writing this to inform you that office accessories for the newly appointed staff at this branch have been dispatched on your request. It consists of office furniture, computers and stationery. Detail of all the items is attached with this letter. Kindly, inspect the consignment qualitatively and quantitatively and report back immediately.

Thanking in anticipation.


Administration Manager.

Sample Holiday Notification Letter Format for Office

Sample holiday notification format for issuing office holiday notice to employees. Annual leave notice sample format for offices, schools, colleges and universities, hospitals etc.

Holiday Notification Order for Office

Ref: 74g5

Office Order for Holiday Notification

SemiOffice Group DHA and Gulberg Lahore offices will remain closed on Thursday 3rd January 2017 on account of “New Year Celebration Ceremony” at Johar Event Complex.
Signatory Authority

Maj. Atif Sultan

Manager Administration

Public Holiday Notification Letter

A holiday notice from the company vice president to the employees informing them of the holiday coming ahead

Dear employees,

It is to inform you on the behalf of Senior Vice president British Oil Company that there has been a holiday announced in the company on 25th of December 2016 to 28th of December 2016. The holiday is from the government under the act AS401 on the eve of Holy Christmas.

It is to hereby inform all the employees that the firm shall remain closed throughout entire span of time mentioned above. The firm will reopen from 28th of December 2016 under normal working time. I wish you and your family all the best on this great eve of joy. May God’s blessings be upon us.

Farewell to all the employees.

Senior Vice President
British Oil Company

Sample Holiday Notification Letter Format for Office
Sample Holiday Notification Letter Format for Office

Sample Office Order For Leave in office, factory or production units and mills Free Download. Sample Office order for announcing vocations or official holidays for staff and employees.

Annual Leave Notice Order for Office

Subject: Eid ul Azha Holidays

Administration staff of Zainab Corp will be on holidays from Tuesday 15 October to 19th October 2017 (Inclusive) on account of Eid-ul-Azha.

Designated Staff Production units and Security will however attend to their duties according to schedule.

A happy Eid to all the members of Staff.


Office Order For Leave Free Download
Office Order For Leave Free Download

Sample Quotation for Spare Parts

Sample quotation for spare parts sale to clients, customers, companies and businesses with specifications and other details. You can copy the blow sample in ms word and make changes as per your needs.

Spare Parts Quotation Sample

OUR REF:———–


M/S: ————

Address & City

Tel # ———

Fax # ———


Dear Sir,

Please refer to your enquiry regarding the subject matter. As required by you, we are pleased to quote our price for the supply of Diesel Generating Sets. Detail as under.


Brand New and Complete SDMO FRANCE Generating Set of type T12K, 10-kVA Prime rating 0.8 PF, 1500 RPM, Brushless, Synchronous, self-exited, self regulated, insulation and temperature class H, 230/400 volts, 3 phase, 4wire, 50 Hz.


Powered by MITSUBISHIDiesel Engine



F.O.R Site Price (With 16% G.S.T)

Unit Price of Diesel Generating Set : Rs.780,000.00


Ex-Stock. Subject to prior sale. (First come first serve basis)


Brand New and Complete Diesel Generating set of SDMO industries France, Model T16K, 14.5-kVA Prime rating, 0.8 PF, 1500 RPM, Brushless, Synchronous, self-exited, self regulated, insulation and temperature class H, 230/400 volts, 3 phase, 4wire, 50 Hz.


Powered by MITSUBISHIDiesel Engine


MECC-ALTE Alternator

F.O. R Site Price (With 16 % G.S.T)

Unit Price of (14.5-kVA) T16K DG Set : Rs.790,000.00


Ex-Stock, subject to prior sales. (First come first serve basis)


Brand New and Complete Generating Set of SDMO industries France, Model J33, 30-kVA, 0.8 PF, 1500 RPM, Brushless, Synchronous, self-exited, self regulated, insulation and temperature class H, 230/400 volts, 3-Phase, 4-wire, 50-Hz.


Powered by JOHN DEERE Diesel Engine


MECC -ALTE Alternator

F.O. R Site Price (With 16% G.S.T)

Unit Price of J33 (30-kVA) D.G Set : Rs.1,045,000.00


10-12 weeks, Subject to prior sales. (First come first serve basis)


100% Advance with confirmed Purchase Order.


7- Days, with effect from 27thFeb, 2012 (Subject to availability of Genset)

*Note: The Price may change without prior notice due to fluctuation of foreign exchange rates and duties etc, even after the advance payment. However the Genset will only be booked on 100% advance payment.


One year or 2000 hours, whichever comes first against any manufacturing defect.


We have factory trained Service Engineers to give you prompt and efficient after sales service. Our Service Department also offers various packages for trouble free maintenance and operational contracts of DG set to suit requirement of our valued customers.


We also have an independent Spare Parts Department, who keeps fast moving and emergency consumable spares in stock. Parts/Spares not in the stock can be procured by our Spares Department from abroad by quickest possible means against customer’s confirmed purchase order.

Note:Please note that Withholding Tax is not applicable on the imported items. In this regard, we will provide you copy of S.R.O along with our invoice.

We trust above meets your requirements. Please do not hesitate to contact us if you require any further clarification or assistance.

Yours faithfully,


Signatory Authority

Sample Quotation for Spare Parts Free Download
Sample Quotation for Spare Parts Free Download