Category Archives: Complaint Letters

Breach of Agreement Letter of Complain

Sample letter to complain the breach of tenancy agreement, lease agreement, confidential agreement, franchise agreement, settlement agreement with other business, contractors, companies or individuals. Cover letter to contractors on breaking of contract.

Letter on Breach of Contract Agreement to Contractor

Mr. Alan Taylor

Chief Financial Officer

ABC Company

Warwickshire

UNITED KINGDOM

Dear Sir,

It is to bring into your attention that we had entered into parking agreement with yourself dated 22 February, XXX vide agreement reference no. XXXX.

As per the agreement, the fee for car parking is $5. However, we have received numerous complaints that your agents are charging beyond the specified limit. On receipt of those notices, we inquired the matter and the findings thereon substantiate the allegations imposed on your agents.

This letter is intended to notify you that you are found in contravention to our said agreement. You shall be bound to pay plenty as per clause no. 5 of the agreement. Further, you are requested to provide us with plausible justification in your favor so that we will not proceed with discontinuation of the agreement with you in the future.

Your prompt response would be highly anticipated.

Truly yours

Alan Taylor

Chief Executive Officer

Price Water Cooper

Complaint Letter against Teacher

Sample application letter to complaint against the teacher, lecturer, professor in school, college, university, hostel warden etc.

Complaint Letter against School Teacher

To

Mr. Laurent Martins

Principal Oak High

Illinois, USA.

Sir, I am Jason Atkins and I am a student of 8th grade at your school. I have been studying here for the last 3 years and I am completely satisfied with almost everything. Recently, hearing the news about Mr. Harrison’s sickness was really saddening. However, the substitute teacher brought in has been a complete disaster. He just sits in class all the time instead of teaching us and later gives us huge load of homework which makes it harder for us to study for other subjects. When we complain, he shouts at us and threatens to give us low grades on purpose. Kindly change the substitute teacher before it gets unbearable. I hope you will take a strict action on this matter very soon.

Jason Atkins

8th Grade

Complain Letter against College Professor

The City High School

USA

Respected Chancellor,

I am a student of your school for past 4 years and I am also the head of the student voice body. My name is William and my roll number is #12345. I am writing this letter to bring this to your kind notice that, you recently hired a new professor of mathematics. Sir he is very good at mathematics but his behavior with students is not good. He is very abusive as well as he beats students at times. Sir we are very good students we do not make such mistakes or we do not disturb the decorum of the class to such extent that we need beating. He recently punished a student so hard that he started bleeding. I am hereby on the behalf of the student council and my class mates, requesting you to take immediate measures to change the behavior of the professor. It is getting very difficult for us to bear all this.

I hope you will take immediate action, as the reputation of your school is at stake. The signatures of whole of the class are attached with the application.

Roll Number#12345

William

Complaint Letter against School Teacher
Complaint Letter against School Teacher

Complaint Letter Catering and Restaurant Services

Sample complaint letter to restaurant and catering services for poor food quality, poor services during the event.

Complaint Letter for Food Quality and Bad Services

To,

The Manager,

Taste Developers LLC.

Queens Road,

Sharjah.

Subject: Complaint Letter

Dear Satish,

I’m writing this with great disappointment that you were failed to provide the quality food and services even after several assurance from your team that everything will be of high standards. It was discussed in detail that this event is going to be of great value for our business as some of the VIPS were invited from the overseas also.

However, the management was extremely dissatisfied with the presentation and poor quality of food. We will be escalating this to your higher management as we were not provided the services for which we paid quite decent amount in advance.

Kindly visit our office tomorrow with your Operations Supervisor to discuss further.

Thanks.

Regards,

 

Coordinator,

Alpha Facilities Management.

Complaint Letter Catering and Restaurant Services
Complaint Letter Catering and Restaurant Services

Breach of Contract Complaint Sample

Sample complaint letter to contractor for breach of contract on the site, building, rented place due to misuse of property, poor services, project time, safety issues etc.

Breach of Contract Complaint Letter

To,

Mr. Faheem Ansari,

CEO, Group of Companies,

Florida

Sir,

I’m writing this to bring into your notice an incident which took place today at our West wing project being managed by your engineering team since last 6 months.

It was in the afternoon when a fire alarm was activated and it remained active until the residents of the tower evacuated the building considering it a real fire alert although it was activated due to the humidity in the environment.

After the evacuation, our security team reached at the site and silenced the alarm manually from the control panel However; all the residents were disturbed due to the panic situation and irresponsible building management.

As per the agreement your team was supposed to be on site 24/7 to respond to any such situations but at the incident time no one from your team was available on site and they came later after more than three hours which is a clear breach of the agreement and the issue has been escalated to the top management.

Hence, you are requested to appear in the meeting tomorrow at 09:00AM at our head office with your operational manager to discuss further on this.

Thanks.

XYZ,

Regional Manager

California

Complaint Letter for Overbilling

Sample complaint letter for over billing in your monthly bills, store bills, medical bills, bank account deductions and over charging of fees.

Complaint Letter for Overbilling of Electricity

To

The Electric Supply Company

Goa, India

Sir, I am Mr. Tarpal Singh and I have been living in this city for the last 4 years. As you know that now this city is one of the top most visited and developed city of India and it is also over populated in summer. People have started to find ways to avoid the bills by means of fraud. For the last 2 months, I have been receiving over charged bills of electricity. I live alone and I’m at work most of the day. I have been charged twice the amount than last month even though I have not been at home for almost a week. I am not sure whether someone is stealing electricity from the general connection or there is a fault in your database. Whatever it is, I hope you will get this issue resolved before I am forced to take this matter up to the Commissioner. Thank you.

Tarpal Singh

Goa, India.

Letter of Complaint for Over Charging

To,

The managers, TRS cash and carry,

Respected sir,

I am writing this letter to bring it to your knowledge that we have bought grocery worth 5000 from your store, but I was charged 1000 extra and upon complaining they have said that it’s not our mistake, sir I don’t know who’s mistake is this but it is very dangerous for the reputation of your store as market is full of other store, you should respect peoples earning and their time. I have never expected such blunder from your store. Please keep an eye on your management. Thanks.

From,

George Aric, Lahore

Sample Letter Reporting Harassment at Work

Sample application letter to report harassment to the manager, director or principal or to the police. Workplace harassment is a crime and you can complain againt the one who harass you on the job or workplace in office, school, college or university.

Application to Report Harassment at Work

To,

The H.R Manager

Wranglers Company

California

Dear Mr. Michal,

This is Kelly Andrew from textile department at Wranglers. I am working in this company for one year. I always got well with everyone in the office and never had any complaints. But, last month we had a new comer as a team leader named Mr. Kin in our department. Unfortunately, I want to bring something in your knowledge that Mr. Kin is harassing me. He started this the day after he joined the department, and initially I thought I could cope with it alone. But, now it has become hard for me to tolerate such behavior. He deliberately create situation for me to work for late hours. When most of the staff is gone he tries to get physical with me which is not acceptable at any cost. When I don’t respond the way he wants, he starts threatening me in hidden words. Kindly take notice of this serious issue as if he does not stop harassing me, I won’t be able to work here anymore. Waiting for a quick action in this regard.

Yours Sincerely,

Kelly Andrew

Sample Letter for Harassment at Work

Westwood,

London, UK,

Respected Government Authority,

I want to say that I have been suffering harassment at my workplace by my employer. I want you to protect me from harassment while applying the act related to harassment at work. I shall be very thankful to you.

Yours Respectfully,

Kate

Sample Letter Reporting Harassment at Work
Sample Letter Reporting Harassment at Work

Complaint Letter Against Army Officer

How to write complaint against army personnel who misused his post and power. Sample complaint letter to the army officials against army security, police, policy security etc army vehicle, misuse of authority etc.

Complaint Letter Against Army Personnel

The Commandant,

Border Security Forces,

East Zone, New Delhi,

 

Dear Sir,

It is stated with regret that one of the army personnel working under your command has misused his post and power while dealing with a civilian of New Delhi.

Sir, I have small property in shape of a vacant plot adjacent to the check post in east zone near super town. Mr. Parkash Chopra who is working as a Captain in BSF has constructed a temporary house on my plot without my permission and consent. Having seen all this, I attended his office with written request to abolish the said house and hand over the plot to me being its owner. While I was sitting in his office he not only treated me with insult but also refused bluntly to abolish the house.

As you are serving the whole nation and belong to a prestigious institute of our country, I did not know any other door but only your office because I believe who serve this countries at its boundaries can take care of its inhabitant much better way than any other.

Keeping in view the above mentioned facts, Sir I request you to please take necessary action for the act of confiscating my property and get it cleared from Mr. Parkash so that I could use it for my own purpose.

An early and favorable response from your side in this regard shall be highly praised.

Thanking you.

 

Karan Arjun.

Letter to Commissioner of Police Format

Letter to commissioner of police, Kolkata draw his attention to menace of using mikes and loud speakers till late night during festive season. Letter to stop use of loud speakers and hate speeches. Complaint letter againt hate speeche and loud speakers.

Official Request Letter to Police Commissioner

The Commissioner,

Police Department, Kolkata.

Dear Sir,

I am writing to draw your attention to one of the most irritating and rapidly flourished evil in our society i.e. the use of mike and loudspeakers by people till late night. It has extensively been observed in the entire city that people frequently use loudspeakers and nobody refrain them from spoiling the serenity of public. During festivals, the shopkeepers misuse the mikes and loudspeakers for the sake of selling their goods and increase the voice level at extreme level. It has also been observed that workers and representatives of political parties also use loudspeakers for their speeches to persuade people for fetching their attention and favor in shape of vote. This is not only ruining the peace of mind of people living inside their houses and flats but also creating noise pollution for the society which causes many types of diseases for humans. It is the evil that must be eradicated root and branch. Sir, you being the in-charge of police department, have an authority to make us free from this quagmire in which we are plunging ourselves in ignorance. This sort of bad practice must be terminated in a jiffy.

In the light of above mentioned facts, I request you to please enjoin the operational in-charge of police department to come into action for the eradication of this bad practice of using mikes and loudspeakers till late night during festive season.

An early action in this regard shall be highly admired.

Yours Sincerely,

Adam Gilchrist

Complaint letter to commissioner of police
Complaint letter to commissioner of police

Letter of Suggestion for Improvement

Sample email letter to give suggestions after you have been asked or after experience of the product/services for improvement in the product or services.

Sample Letter for Giving Suggestions

To CEO,
Finca,
NY.

Sub: Sample suggestoin letter to management

Respected sir,

It is stated that i am working in Finance department. We are working on Financial analysis for company. We have noticed that we Lack advance analysis software for financial analysis. That’s why our work is suffering and company time is wasted.

It is requested to you that we should improve the process and add new analysis tools to increase efficiency of company.

Thanks in advance.

Yours Truly,
Ayesha

Sample Letter of Suggestion for Improvement

The manager
Grand Hotel
U.K

Dear Sir,

My name is Adward and I am from London and here in Manchester due to some business meetings. As I had to stay here for few days, so I booked a room in your hotel. Though everything was ok here and I had good reception and all services were good. But, I wasn’t satisfied with the food, and every time I ordered something I got poor food. As you know our health depends on what we eat, and if you won’t offer good quality food to your guests, you will lose your reputation. I have some suggestions about this issue,

  • First of all I think you should add more items in your menu, because variety of food would attract more customers.
  • Secondly, always make fresh food, because frozen food is bad for health.
  • Give attention to presentation as well, because well-presented meal leaves a good impression on everybody.
  • Always consider cleanliness, because messy decoration and dishes not only reduces the appetite but it’s also very bad for your hotels image.

Hope you would take notice of my complaint and would consider my suggestions for better improvement.

Best Regards
Adward Mike

Letter of Suggestion for Improvement to Student

Khawaja Waqar
Harvard University
USA

I have received your test and assignment reports and I am not very impressed by your performances lately. You used to be a great student but now your grades are dropping and your name has often appeared in the absentee list as well. I know that it is hard to live away from home and you have many distractions as well. I have heard about the rumors of you getting in the habits of drugs and spending time mostly out with your other colleagues. You got selected in Harvard based on your abilities and confidence. Don’t let that confidence ruin you. Our term exams are starting from next month and I want you to appear in these exams and ace them. Take extra classes if you need any or come to me for help in literature. Don’t let down the hopes of your parents by dropping out from college. I hope you will take this seriously and act upon to become a good student that you once were.

Mr. Nicholas Sherman
Professor
Harvard University

Letter of Suggestion for Improvement to Student
Letter of Suggestion for Improvement to Student

Suggestion Letter for Improvement by an Elder Brother

To,
The younger brother,

Dear salman,

I hope you will be enjoying good health. Father has come to know through some sources that you are not paying attention to your studies. He has also informed that you kept the company of some bad boys who used to smoke and wander throughout the day as well as you spend all your time in ground to play cricket. We know that physical activity like cricket plays important role for a good health but it should be limited. You should not waste all your day and precious time in sports. The news of smoking was very shame full for all of us. None of us smoked ever. And you know that smoking is very dangerous for health, instead of that you adopted this bad habit. Such kind of activities can be a hurdle in the way of your successful career. We had sent you Lahore for good studies so that after completing it you could get a bright and successive future. But you are not being honest with that purpose. You cannot make parents to proud of you like this. I request you to leave all such acts. You have already hurt parents a lot. But you can still win their hearts by leaving such kind of company and habits. Your annual exams are about to held and I want you to get first division.

We are hopeful that you will get an improvement in yourself now. Our prayers and support is always with you. Stay blessed.

Your elder brother,
Qamar Ayub

Complaint Letter for Misbehavior of Boss

Sample complaint letter for misbehaviour of supervisor, boss, manager, bank manager, teacher, colleagues. Sample workplace harassment complaint letter to director or writing complaint about employee. Sample letter to employer for unfair treatment.

Sample Workplace Harassment Complaint Letter

CEO, Habib Pvt, Ltd
Dear Sir,
I work in creative department in your firm and doing well since I have been appointed. But, for some time I have problem with the boss, as his behavior is very insulting and sometime harassing. He disrespects women even upon small matters, although I am very punctual and work very well. His behavior is bad with the entire department. I wanted to bring this issue to you, so that you could take necessary action about this serious matter.
Best Regards,
Huma Ehsan
Art Director
Creative Department

Complaint Letter Against Boss

The Manager Operations,
Australian Transport Department.

Dear Sir,

This is to draw your attention to one of the serious matters of our department that is creating lots of problems for the staff. As you know I am working under the supervision of Mr. Adam who is the Quality control Officer. Unfortunately, Mr. Adam’s behavior has been intolerable for a few days. Almost all staff members don’t like working with him, he is rude and aggressive and on top of that he thinks that he is always right. Often he calls the names of his subordinates and treats them very badly.

You are requested to please look into the matter with your keen interest and formulate a committee that inquires the case in judicious way and submit its recommendations which are in best interest of the department.

An early action in this regard shall be highly appreciated.

Yours Obediently,
Peter Pounce (Accountant)

Complaint Letter against Manager

Respected sir,

I hope this letter will find you in best of your health and in good mood. Sir I am working in your company in marketing department for past 2 years. The subject of my letter is actually a complaint against the boss of our department. I am writing this letter on behalf of our whole department, we are facing a number of problems as his behavior with us is very rude and bad. we can’t concentrate on our work with his presence around us. He treat us like his slave and we have no self-respect in his opinion. Kindly just change our boss or at least warn him for future. Our department staff shall be thankful to you for this act.

Sincerely Yours,

Marketing Department

Application on the topic of complaining against my boss whose behavior is very bad with our department.

Respected HR manager,

My name is William and I work in the marketing department of the company. I want to bring this to your kind notice that our head who has been newly elected is not behaving well with the staff. He is very rude and sometimes he uses very harsh language and this behavior is not tolerable as we people work really hard and in return we do not want to hear such abusive language. I am writing this letter to you so that you may confront him and ask to change his behavior, otherwise it is getting very difficult to work in such an environment and it is affecting our performance. I hope you will take immediate measures to change his attitude.

Waiting for things to go back to normal.

William

Complaint Letter against Misbehavior of Boss
Complaint Letter against Misbehavior of Boss

Application against Bad Behavior of Boss

To,
The CEO of Helium
Karachi.

Dear Sir,

It is humbly stated that I am a diary clerk of dispatch branch. We are 15 members of this branch and i am writing this application on behalf of others too. We have been serving your firm for last fifteen years and we had a great time with all the staff members. But I am feeling sorry to say that new boss is disturbing the good image of our honorable firm with his bad behavior and policies. Head of previous higher management was so kind and cooperative with the lower staff but the new one feels insult to be polite with us. He often abuses us for nothing. He is a man of proud and does not respect anyone of us. We tried to bear his rude but our patience comes to an end when he hit one of our members in morning. We request you to advise him to mend his ways against such kind of misbehave. I am hopeful that you will take a batter step for the good and friendly environment of office.

Dispatch Branch,