Category Archives: Complaint Letters

Sample Letter Reporting Harassment at Work

Sample application letter to report harassment to the manager, director or principal or to the police. Workplace harassment is a crime and you can complain againt the one who harass you on the job or workplace in office, school, college or university.

Application to Report Harassment at Work

To,
The H.R Manager
Wranglers Company
California

Dear Mr. Michal,

This is Kelly Andrew from textile department at Wranglers. I am working in this company for one year. I always got well with everyone in the office and never had any complaints. But, last month we had a new comer as a team leader named Mr. Kin in our department.

Unfortunately, I want to bring something in your knowledge that Mr. Kin is harassing me. He started this the day after he joined the department, and initially I thought I could cope with it alone. But, now it has become hard for me to tolerate such behavior. He deliberately create situation for me to work for late hours. When most of the staff is gone he tries to get physical with me which is not acceptable at any cost. When I don’t respond the way he wants, he starts threatening me in hidden words.

Kindly take notice of this serious issue as if he does not stop harassing me, I won’t be able to work here anymore. Waiting for a quick action in this regard.

Yours Sincerely,

Kelly Andrew

Sample Letter for Harassment at Work

Westwood,
London, UK,

Respected Government Authority,

I want to say that I have been suffering harassment at my workplace by my employer. I want you to protect me from harassment while applying the act related to harassment at work. I shall be very thankful to you.

Yours Respectfully,

Kate

Sample Letter Reporting Harassment at Work
Sample Letter Reporting Harassment at Work

Letter Reporting Harassment at Work

The Provincial Ombudsman,
Province of Punjab, India,
May 18,

Dear Sir,

I regret to say that I am being harassed by the senior management at my workplace. I have been working as receptionist in a software house for six months. Unfortunately, my team leader is creating lots of difficulties for me during the job. Whenever, I require leave or any other facilitation he exploits me and demands unethical things to perform. Many times he has stalked me while going back to home.

Sir, I have reported my other seniors about this issue but they turned a blind eye on it.

Therefore, I request you to please take notice of this violation of laws by the team leader so that I could work properly with feelings of safety.

I would appreciate your immediate attention to this matter.

Virginia Woolf

Complaint Letter Against Army Officer

How to write complaint against army personnel who misused his post and power. Sample complaint letter to the army officials against army security, police, policy security etc army vehicle, misuse of authority etc.

Complaint Letter Against Army Personnel

The Commandant,

Border Security Forces,

East Zone, New Delhi,

 

Dear Sir,

It is stated with regret that one of the army personnel working under your command has misused his post and power while dealing with a civilian of New Delhi.

Sir, I have small property in shape of a vacant plot adjacent to the check post in east zone near super town. Mr. Parkash Chopra who is working as a Captain in BSF has constructed a temporary house on my plot without my permission and consent. Having seen all this, I attended his office with written request to abolish the said house and hand over the plot to me being its owner. While I was sitting in his office he not only treated me with insult but also refused bluntly to abolish the house.

As you are serving the whole nation and belong to a prestigious institute of our country, I did not know any other door but only your office because I believe who serve this countries at its boundaries can take care of its inhabitant much better way than any other.

Keeping in view the above mentioned facts, Sir I request you to please take necessary action for the act of confiscating my property and get it cleared from Mr. Parkash so that I could use it for my own purpose.

An early and favorable response from your side in this regard shall be highly praised.

Thanking you.

 

Karan Arjun.

Letter to Commissioner of Police Format

Letter to commissioner of police, Kolkata draw his attention to menace of using mikes and loud speakers till late night during festive season. Letter to stop use of loud speakers and hate speeches. Complaint letter againt hate speeche and loud speakers.

Official Request Letter to Police Commissioner

The Commissioner,

Police Department, Kolkata.

Dear Sir,

I am writing to draw your attention to one of the most irritating and rapidly flourished evil in our society i.e. the use of mike and loudspeakers by people till late night. It has extensively been observed in the entire city that people frequently use loudspeakers and nobody refrain them from spoiling the serenity of public. During festivals, the shopkeepers misuse the mikes and loudspeakers for the sake of selling their goods and increase the voice level at extreme level. It has also been observed that workers and representatives of political parties also use loudspeakers for their speeches to persuade people for fetching their attention and favor in shape of vote. This is not only ruining the peace of mind of people living inside their houses and flats but also creating noise pollution for the society which causes many types of diseases for humans. It is the evil that must be eradicated root and branch. Sir, you being the in-charge of police department, have an authority to make us free from this quagmire in which we are plunging ourselves in ignorance. This sort of bad practice must be terminated in a jiffy.

In the light of above mentioned facts, I request you to please enjoin the operational in-charge of police department to come into action for the eradication of this bad practice of using mikes and loudspeakers till late night during festive season.

An early action in this regard shall be highly admired.

Yours Sincerely,

Adam Gilchrist

Complaint letter to commissioner of police
Complaint letter to commissioner of police

Letter of Suggestion for Improvement

Sample email letter to give suggestions after you have been asked or after experience of the product/services for improvement in the product or services.

Sample Letter for Giving Suggestions

To CEO,
Finca,
NY.

Sub: Sample suggestoin letter to management

Respected sir,

It is stated that i am working in Finance department. We are working on Financial analysis for company. We have noticed that we Lack advance analysis software for financial analysis. That’s why our work is suffering and company time is wasted.

It is requested to you that we should improve the process and add new analysis tools to increase efficiency of company.

Thanks in advance.

Yours Truly,
Ayesha

Sample Letter of Suggestion for Improvement

The manager
Grand Hotel
U.K

Dear Sir,

My name is Adward and I am from London and here in Manchester due to some business meetings. As I had to stay here for few days, so I booked a room in your hotel. Though everything was ok here and I had good reception and all services were good. But, I wasn’t satisfied with the food, and every time I ordered something I got poor food. As you know our health depends on what we eat, and if you won’t offer good quality food to your guests, you will lose your reputation. I have some suggestions about this issue,

  • First of all I think you should add more items in your menu, because variety of food would attract more customers.
  • Secondly, always make fresh food, because frozen food is bad for health.
  • Give attention to presentation as well, because well-presented meal leaves a good impression on everybody.
  • Always consider cleanliness, because messy decoration and dishes not only reduces the appetite but it’s also very bad for your hotels image.

Hope you would take notice of my complaint and would consider my suggestions for better improvement.

Best Regards
Adward Mike

Letter of Suggestion for Improvement to Student

Khawaja Waqar
Harvard University
USA

I have received your test and assignment reports and I am not very impressed by your performances lately. You used to be a great student but now your grades are dropping and your name has often appeared in the absentee list as well. I know that it is hard to live away from home and you have many distractions as well. I have heard about the rumors of you getting in the habits of drugs and spending time mostly out with your other colleagues. You got selected in Harvard based on your abilities and confidence. Don’t let that confidence ruin you. Our term exams are starting from next month and I want you to appear in these exams and ace them. Take extra classes if you need any or come to me for help in literature. Don’t let down the hopes of your parents by dropping out from college. I hope you will take this seriously and act upon to become a good student that you once were.

Mr. Nicholas Sherman
Professor
Harvard University

Letter of Suggestion for Improvement to Student
Letter of Suggestion for Improvement to Student

Suggestion Letter for Improvement by an Elder Brother

To,
The younger brother,

Dear salman,

I hope you will be enjoying good health. Father has come to know through some sources that you are not paying attention to your studies. He has also informed that you kept the company of some bad boys who used to smoke and wander throughout the day as well as you spend all your time in ground to play cricket. We know that physical activity like cricket plays important role for a good health but it should be limited. You should not waste all your day and precious time in sports. The news of smoking was very shame full for all of us. None of us smoked ever. And you know that smoking is very dangerous for health, instead of that you adopted this bad habit. Such kind of activities can be a hurdle in the way of your successful career. We had sent you Lahore for good studies so that after completing it you could get a bright and successive future. But you are not being honest with that purpose. You cannot make parents to proud of you like this. I request you to leave all such acts. You have already hurt parents a lot. But you can still win their hearts by leaving such kind of company and habits. Your annual exams are about to held and I want you to get first division.

We are hopeful that you will get an improvement in yourself now. Our prayers and support is always with you. Stay blessed.

Your elder brother,
Qamar Ayub

Complaint Letter for Misbehavior of Boss

Sample complaint letter for misbehaviour of supervisor, boss, manager, bank manager, teacher, colleagues. Sample workplace harassment complaint letter to director or writing complaint about employee. Sample letter to employer for unfair treatment.

Sample Workplace Harassment Complaint Letter

CEO, Habib Pvt, Ltd
Dear Sir,
I work in creative department in your firm and doing well since I have been appointed. But, for some time I have problem with the boss, as his behavior is very insulting and sometime harassing. He disrespects women even upon small matters, although I am very punctual and work very well. His behavior is bad with the entire department. I wanted to bring this issue to you, so that you could take necessary action about this serious matter.
Best Regards,
Huma Ehsan
Art Director
Creative Department

Complaint Letter Against Boss

The Manager Operations,
Australian Transport Department.

Dear Sir,

This is to draw your attention to one of the serious matters of our department that is creating lots of problems for the staff. As you know I am working under the supervision of Mr. Adam who is the Quality control Officer. Unfortunately, Mr. Adam’s behavior has been intolerable for a few days. Almost all staff members don’t like working with him, he is rude and aggressive and on top of that he thinks that he is always right. Often he calls the names of his subordinates and treats them very badly.

You are requested to please look into the matter with your keen interest and formulate a committee that inquires the case in judicious way and submit its recommendations which are in best interest of the department.

An early action in this regard shall be highly appreciated.

Yours Obediently,
Peter Pounce (Accountant)

Complaint Letter against Manager

Respected sir,

I hope this letter will find you in best of your health and in good mood. Sir I am working in your company in marketing department for past 2 years. The subject of my letter is actually a complaint against the boss of our department. I am writing this letter on behalf of our whole department, we are facing a number of problems as his behavior with us is very rude and bad. we can’t concentrate on our work with his presence around us. He treat us like his slave and we have no self-respect in his opinion. Kindly just change our boss or at least warn him for future. Our department staff shall be thankful to you for this act.

Sincerely Yours,

Marketing Department

Application on the topic of complaining against my boss whose behavior is very bad with our department.

Respected HR manager,

My name is William and I work in the marketing department of the company. I want to bring this to your kind notice that our head who has been newly elected is not behaving well with the staff. He is very rude and sometimes he uses very harsh language and this behavior is not tolerable as we people work really hard and in return we do not want to hear such abusive language. I am writing this letter to you so that you may confront him and ask to change his behavior, otherwise it is getting very difficult to work in such an environment and it is affecting our performance. I hope you will take immediate measures to change his attitude.

Waiting for things to go back to normal.

William

Complaint Letter against Misbehavior of Boss
Complaint Letter against Misbehavior of Boss

Application against Bad Behavior of Boss

To,
The CEO of Helium
Karachi.

Dear Sir,

It is humbly stated that I am a diary clerk of dispatch branch. We are 15 members of this branch and i am writing this application on behalf of others too. We have been serving your firm for last fifteen years and we had a great time with all the staff members. But I am feeling sorry to say that new boss is disturbing the good image of our honorable firm with his bad behavior and policies. Head of previous higher management was so kind and cooperative with the lower staff but the new one feels insult to be polite with us. He often abuses us for nothing. He is a man of proud and does not respect anyone of us. We tried to bear his rude but our patience comes to an end when he hit one of our members in morning. We request you to advise him to mend his ways against such kind of misbehave. I am hopeful that you will take a batter step for the good and friendly environment of office.

Dispatch Branch,

Complaint Letter for Product Quality

Complaint Letter By Customer to company for bad quality product which damages you or your business with side effects or bad reactions.

Sample Letter of Complaint for Bad Product

Respected Producer/Company,

Oriflamme, Switzerland,

With due respect I have to inform you that I have suffered a harsh skin reaction by the make –up product known as the foundation, I had bought from your Barket Market Branch, Lahore. The reaction was severe enough to leave marks on my face despite the fact that I do not have a sensitive skin. All this has been caused by your Oriflame Foundation I applied a few days ago on my face. More importantly, I have been using that foundation regularly being your regular customer and when I checked the date of that foundation, it turned out to be expired. This behavior of negligence from your side is truly unexpected for me. I thereby request you to improve your quality standards and if there is some negligence or fraud going on from the side of the staff then please have a proper check on your staff, otherwise, you might face a case filed against you in court, which you will not want in order to save your reputation or some other action might be faced by you. Kindly, take a proper notice of this matter so that the customers don’t suffer in the future.

Thank You

Your Customer,

Carolyn De Lochlain

Complaint Letter Format for Poor Service

Sample application letter to complaint to company for its poor services, fault in services, Not resolving My problem, No response to my complaint. This letter was written to complain against telecom services to the govt department.

Sample Complaint Letter Template

Dear MobiGSM Team,

It is very hard for me to control my language now. I have talked to your office many times and the attendants were not be able to help me. I also receive some calls from your office against my complains but they excuse in a polite way and tell me that the problem is resolved but that was not more than a lie. I am trying from last two months and my problem is not been resolved yet.

I want to port my network and for this purpose i send sms to 667 for the confirmation of my details and activation date. The returning message does not show the “Activation Date”

I am writing the returning message here.

MSISDN:03001234567,

NAME: Muhammad Sami,

CNIC:1234568789579

ACTIVATION DATE:,

CONNECTION TYPE:POS

This message do not show me the Activation date required to port my network. I request you again to resolve my problem and do not force me. Looking for your ealiest possible reply.

Thank you

Best regards,

Muhammad Sami

Complaint Letter for Poor Services

We will post some more complaint letters to register all type of complaints to govt departments and private companies as a customer.

The Manager,

Standard Chartered Bank,

Wales, United Kingdom,

Dear Sir,

COMPLAINT REGARDING POOR RECEPTION OF BANK

I regret to state that I am an account holder at your bank for last five years but unfortunately I found great trouble while entering into the bank on the day before yesterday. As the bank timing was five pm but gatekeeper closed the gate before fifteen minutes and they did not allow me to enter into the bank. I pleaded with him and other staff of the bank but they did not take a notice.

Sir, I was in great trouble and wanted to get cash from the cheque for an urgent piece of work but the staff of your bank did not cooperate with me and they even closed the doors before off time.

I suggest you to please take strict action regarding above mentioned matter.

With thanks

Anton Chekhov

 

Reply Letter to Customer Complaint Templates

Sample letter to reply the customer complaints handling or resolving problem of the company customers. This response letter to complaint is taken from a multinational company. When they replied to our complaints.

Response Letter to Customer Complaint Sample

Dear Mr. Sami,

This is with reference to your email to PTA Complaint Cell dated October 28, 2010 regarding response received at your end against the SMS sent on 667 from mobile number 0300-1234567. We sincerely regret the inconvenience caused to you in this regard. However, please be informed that you are requested to kindly check the same after two working days. Please let us know if the issue still persists so as to enable us to further look into the said mater.

We would like to take this opportunity to thank you for your constant support and confidence, which has helped to make MobiGSM the largest and most sought after cellular service in Pakistan.

Please do not hesitate to fax at our Customer Care Support on 111-123-123 or email us at customercare@website.com  for any further assistance.

Yours sincerely,

Ubaid

Customer Care

Response Letter to Customer Service Complaint

Dear Sir,

With reference to your email, please be informed that your concern has been noted down and the details shall be shared at the earliest.

Please do not hesitate to email at customercare@website.net for further assistance.

Thank you for choosing MOBIGSM, we look forward to provide  you excellent service in future.

Yours sincerely,

Customer Communication

Reply Letter to Customer Complaint Template

Dear Sir,

Further to the following email communication, please be informed that your concern has been addressed. You are requested to kindly recheck after retrieving information from 667. However, please do notify us in case of any other concerns.

Please do not hesitate to email at customercare@website.net for further assistance.

Thank you for choosing MOBIGSM, we look forward to provide you excellent service in future.

Yours sincerely,

Customer Communication

Letter to Supplier for Not Responding

Sample letter to supplier for not responding to your emails, letters, decisions, placed orders etc etc or not working as per commitment. Letter for no response from the supplier with warning of cancellation of agreements/contracts.

Complaint Letter to Company for not Responding

To,

The management, Home net, NY

Respected sir,

With due respect, I would like to inform you that I have sent a complaint letter to your company for a poor a network connection. Sir I am a student and I have to do my work online and for that I need a good connection but from last week your company is not responding to my request and not even receiving my phone calls, sir business do not run this way. I request you to process my request otherwise I will switch my connection, please take action as soon as possible. Thanks.

From,

  1. Mike John, NY

Complaint Letter to Supplier for No Response

Dear Sir,

With reference to our last meeting held at your office on 21, September, 2015. It is to remind you that no action has been taken in this regard from your side. Keeping in view the points of meeting and the priorities discussed it was our primary task to have the required material at site as quickly as possibly you can deliver the material. It has been 3 days since that meeting but no response has been observed from your side in this regard. This is of high priority that material is needed at site in 2 days. We cannot compromise on the due date of completion of work by delaying the material delivery. So it is highly recommended that the action may be taken immediately to resolve this problem at the site. We need your positive response in this matter and timely action is mandatory.

Looking forward to a quick response from your side.

Thanking you and regards,

Kanza Khan

Warning Letter to Supplier for No Response

Dear Manager Production,

I am Zahir Shah, a permanent & loyal distributor of your company for the last 10 years. I have been purchasing your company medicines on regular basis. I have marketed them well and made up a good reputation in my territory.

For the last 2 weeks, I have not been getting supply on time. I make calls several times to your office, but I don’t get any satisfactory answer from your side. In fact, the company doesn’t behave professionally. By this letter, I want to bring into your kind information, if supply of goods is not made better from your side, I will simply close the business with you. So please look into this matter.

I look forward for positive relationships with your company.

Regards,

Zahir Shah

(Distributor-Natural Medicine)

Sample Letter to Supplier for Late Delivery

Sample letter to supplier for delay in delivery of ordered items, material for construction site. Letter To Supplier For Timely Delivery Of Material required at site.

Letter to Supplier for Delay in Delivery of Goods

Dear sir,

This is to brought your kind attention towards the matter that has been pending since last week. It is observed that there is a delivery problem going on regarding the delivery of material on site.

We submitted our required material requisition to you on the 5th of September, 2015. It has been 2 weeks since that request and no material is delivered on the site. Keeping in mind the progress of this ongoing project it is a very serious matter as we have to complete the desired work in time. In the meeting held at our office it has been a serious agenda of unavailability of material and the pace of the work. The work cannot be at its optimal pace if there are no material available. So it left us with no other option than to remind you of this existing problem. We hope you will take all the necessary actions required in the solution of this problem. We are being answerable to the client for all the delay in work progress. Kindly take immediate actions in this regard and try to figure out this problem as soon as possibly you can, so that the work can be continued swiftly utilizing all the present resources.

Looking forward to a rapid action from your end. Thanking you in anticipation.

Yours Truly,

Project Coordinator

Complaint Letter to Supplier for Delay in Delivery

Faisal Town,

Lahore, Pakistan

 

Dear Mr. Robert,

I have to say that the deadline I provided you with for the supply of the goods assigned to you by my company has passed, in fact, you are a week late and the goods are still not supplied.

I want you to supply my order as soon as within two days so that I can satisfy my customer demand. I expect you to do so in time so that I will not have to remind you or to reduce your payment for supplying it late further.

Thanks,

Your Client,

Brad Pitt

Sample Letter to Vendor for Late Delivery

Dear Shafique Traders,

It is apprised that the delivery of the stores made lastly by you was in the last month against our supply order of the two dated two months back which also was late as per clause 6 of the contract agreement. Now the last supply order issued to you was in the previous month and the supply against this is still awaited. It is worth mentioning here that due non delivery of the stores all the maintenance work of our department is suffering badly. It therefore emphasized that deliver the supply immediately to avoid any unpleasant situation.

Yours sincerely,

 

Ayesha Sami