Sample complaint letter to contractor for breach of contract on the site, building, rented place due to misuse of property, poor services, project time, safety issues etc.
Breach of Contract Complaint Letter
Mr. Faheem Ansari,
CEO, Group of Companies,
I’m writing this to bring into your notice an incident which took place today at our West wing project being managed by your engineering team since last 6 months.
It was in the afternoon when a fire alarm was activated and it remained active until the residents of the tower evacuated the building considering it a real fire alert although it was activated due to the humidity in the environment.
After the evacuation, our security team reached at the site and silenced the alarm manually from the control panel However; all the residents were disturbed due to the panic situation and irresponsible building management.
As per the agreement your team was supposed to be on site 24/7 to respond to any such situations but at the incident time no one from your team was available on site and they came later after more than three hours which is a clear breach of the agreement and the issue has been escalated to the top management.
Hence, you are requested to appear in the meeting tomorrow at 09:00AM at our head office with your operational manager to discuss further on this.
Breach of Contract Complaint
The Police Inspector,
I beg to say that almost an year ago I had the upper floor of my house up for rent, a group of men came for it and became my tenants. I had signed a contract of one year with them that clearly stated that after one year they will have to evacuate my house as my family would move back in. Now that a year and a half has passed, the tenants still haven’t moved out and upon asking them nicely to move out, I was pushed and beaten simply depicting show of power.
Kindly take strict action against them as they are breaching our contract and have put their hands on me. I am attaching the original contract copy along with this letter to help you investigate further on the situation.
Sample complaint letter for over billing in your monthly bills, store bills, medical bills, bank account deductions and over charging of fees.
Complaint Letter for Over-billing of Electricity
The Electric Supply Company
Sir, I am Mr. Tarpal Singh and I have been living in this city for the last 4 years. As you know that now this city is one of the top most visited and developed city of India and it is also over populated in summer. People have started to find ways to avoid the bills by means of fraud.
For the last 2 months, I have been receiving over charged bills of electricity. I live alone and I’m at work most of the day. I have been charged twice the amount than last month even though I have not been at home for almost a week. I am not sure whether someone is stealing electricity from the general connection or there is a fault in your database.
Whatever it is, I hope you will get this issue resolved before I am forced to take this matter up to the Commissioner. Thank you.
Letter of Complaint for Over Charging
The managers, TRS cash and carry,
I am writing this letter to bring it to your knowledge that we have bought grocery worth 5000 from your store, but I was charged 1000 extra and upon complaining they have said that it’s not our mistake, sir I don’t know who’s mistake is this but it is very dangerous for the reputation of your store as market is full of other store, you should respect peoples earning and their time. I have never expected such blunder from your store. Please keep an eye on your management. Thanks.
George Aric, Lahore
Complaint Letter for Over-billing
The manager, Electricity corporation, US
I am writing this letter to bring it to your knowledge that I am not billed according to the units I have consumed this month. The units on my meter are 350 but I am being charged for 550 units. This is a serious negligence from your department. I request you to revise my bill and send me a correct bill as I have to submit it within the due date.
I request you to pay attention when copy the units as it is not good for society. We trust our system completely but these sorts of cases damage the image of system. Please find attached my previous bill and screenshot of my current meter units. I am looking forward to a quick response.
Sample application letter to report harassment to the manager, director or principal or to the police. Workplace harassment is a crime and you can complain againt the one who harass you on the job or workplace in office, school, college or university.
Application to Report Harassment at Work
The H.R Manager
Dear Mr. Michal,
This is Kelly Andrew from textile department at Wranglers. I am working in this company for one year. I always got well with everyone in the office and never had any complaints. But, last month we had a new comer as a team leader named Mr. Kin in our department.
Unfortunately, I want to bring something in your knowledge that Mr. Kin is harassing me. He started this the day after he joined the department, and initially I thought I could cope with it alone. But, now it has become hard for me to tolerate such behavior. He deliberately create situation for me to work for late hours. When most of the staff is gone he tries to get physical with me which is not acceptable at any cost. When I don’t respond the way he wants, he starts threatening me in hidden words.
Kindly take notice of this serious issue as if he does not stop harassing me, I won’t be able to work here anymore. Waiting for a quick action in this regard.
Sample Letter for Harassment at Work
Respected Government Authority,
I want to say that I have been suffering harassment at my workplace by my employer. I want you to protect me from harassment while applying the act related to harassment at work. I shall be very thankful to you.
Letter Reporting Harassment at Work
The Provincial Ombudsman,
Province of Punjab, India,
I regret to say that I am being harassed by the senior management at my workplace. I have been working as receptionist in a software house for six months. Unfortunately, my team leader is creating lots of difficulties for me during the job. Whenever, I require leave or any other facilitation he exploits me and demands unethical things to perform. Many times he has stalked me while going back to home.
Sir, I have reported my other seniors about this issue but they turned a blind eye on it.
Therefore, I request you to please take notice of this violation of laws by the team leader so that I could work properly with feelings of safety.
I would appreciate your immediate attention to this matter.
How to write complaint against army personnel who misused his post and power. Sample complaint letter to the army officials against army security, police, policy security etc army vehicle, misuse of authority etc.
Complaint Letter Against Army Personnel
Border Security Forces,
East Zone, New Delhi,
It is stated with regret that one of the army personnel working under your command has misused his post and power while dealing with a civilian of New Delhi.
Sir, I have small property in shape of a vacant plot adjacent to the check post in east zone near super town. Mr. Parkash Chopra who is working as a Captain in BSF has constructed a temporary house on my plot without my permission and consent. Having seen all this, I attended his office with written request to abolish the said house and hand over the plot to me being its owner. While I was sitting in his office he not only treated me with insult but also refused bluntly to abolish the house.
As you are serving the whole nation and belong to a prestigious institute of our country, I did not know any other door but only your office because I believe who serve this countries at its boundaries can take care of its inhabitant much better way than any other.
Keeping in view the above mentioned facts, Sir I request you to please take necessary action for the act of confiscating my property and get it cleared from Mr. Parkash so that I could use it for my own purpose.
An early and favorable response from your side in this regard shall be highly praised.
Letter to commissioner of police, Kolkata draw his attention to menace of using mikes and loud speakers till late night during festive season. Letter to stop use of loud speakers and hate speeches. Complaint letter againt hate speeche and loud speakers.
Official Request Letter to Police Commissioner
Police Department, Kolkata.
I am writing to draw your attention to one of the most irritating and rapidly flourished evil in our society i.e. the use of mike and loudspeakers by people till late night. It has extensively been observed in the entire city that people frequently use loudspeakers and nobody refrain them from spoiling the serenity of public. During festivals, the shopkeepers misuse the mikes and loudspeakers for the sake of selling their goods and increase the voice level at extreme level. It has also been observed that workers and representatives of political parties also use loudspeakers for their speeches to persuade people for fetching their attention and favor in shape of vote. This is not only ruining the peace of mind of people living inside their houses and flats but also creating noise pollution for the society which causes many types of diseases for humans. It is the evil that must be eradicated root and branch. Sir, you being the in-charge of police department, have an authority to make us free from this quagmire in which we are plunging ourselves in ignorance. This sort of bad practice must be terminated in a jiffy.
In the light of above mentioned facts, I request you to please enjoin the operational in-charge of police department to come into action for the eradication of this bad practice of using mikes and loudspeakers till late night during festive season.
An early action in this regard shall be highly admired.
Sample email letter to give suggestions after you have been asked or after experience of the product/services for improvement in the product or services.
Sample Letter for Giving Suggestions
Sub: Sample suggestion letter to management
It is stated that i am working in Finance department. We are working on Financial analysis for company. We have noticed that we Lack advance analysis software for financial analysis. That’s why our work is suffering and company time is wasted.
It is requested to you that we should improve the process and add new analysis tools to increase efficiency of company.
Thanks in advance.
Sample Letter of Suggestion for Improvement
My name is Adward and I am from London and here in Manchester due to some business meetings. As I had to stay here for few days, so I booked a room in your hotel. Though everything was ok here and I had good reception and all services were good. But, I wasn’t satisfied with the food, and every time I ordered something I got poor food. As you know our health depends on what we eat, and if you won’t offer good quality food to your guests, you will lose your reputation. I have some suggestions about this issue,
First of all I think you should add more items in your menu, because variety of food would attract more customers.
Secondly, always make fresh food, because frozen food is bad for health.
Give attention to presentation as well, because well-presented meal leaves a good impression on everybody.
Always consider cleanliness, because messy decoration and dishes not only reduces the appetite but it’s also very bad for your hotels image.
Hope you would take notice of my complaint and would consider my suggestions for better improvement.
Letter of Suggestion for Improvement to Student
I have received your test and assignment reports and I am not very impressed by your performances lately. You used to be a great student but now your grades are dropping and your name has often appeared in the absentee list as well. I know that it is hard to live away from home and you have many distractions as well. I have heard about the rumors of you getting in the habits of drugs and spending time mostly out with your other colleagues. You got selected in Harvard based on your abilities and confidence. Don’t let that confidence ruin you.
Our term exams are starting from next month and I want you to appear in these exams and ace them. Take extra classes if you need any or come to me for help in literature. Don’t let down the hopes of your parents by dropping out from college. I hope you will take this seriously and act upon to become a good student that you once were.
Mr. Nicholas Sherman
Suggestion Letter for Improvement by an Elder Brother
The younger brother,
I hope you will be enjoying good health. Father has come to know through some sources that you are not paying attention to your studies. He has also informed that you kept the company of some bad boys who used to smoke and wander throughout the day as well as you spend all your time in ground to play cricket. We know that physical activity like cricket plays important role for a good health but it should be limited.
You should not waste all your day and precious time in sports. The news of smoking was very shame full for all of us. None of us smoked ever. And you know that smoking is very dangerous for health, instead of that you adopted this bad habit. Such kind of activities can be a hurdle in the way of your successful career. We had sent you Lahore for good studies so that after completing it you could get a bright and successive future.
But you are not being honest with that purpose. You cannot make parents to proud of you like this. I request you to leave all such acts. You have already hurt parents a lot. But you can still win their hearts by leaving such kind of company and habits. Your annual exams are about to held and I want you to get first division.
We are hopeful that you will get an improvement in yourself now. Our prayers and support is always with you. Stay blessed.
Your elder brother,
Letter of Suggestion for Improvement of School
Dear the chairman,
I am writing to you because I would like to discuss the school that I went to see last week. In every school there are room for improvement but this school they need lots of improvements. They have more weaknesses than they so strengths. Some of the good things in the school were that their timing of their lessons was perfect and they have one lunch time break. Next are the weaknesses, starting with the teacher lack of discipline especially when it comes to bulling. I saw three little boys get bullied just because they had packed lunches and like to eat alone.
There were teachers nearby they saw but they just didn’t do anything I suppose for an easy day. I suggest that you get the teachers in a big meeting and inform them that this will not be tolerated and that any teacher who sees any sign of bulling should report it or do something about it on the spot. Discipline is a major issue at this school. For one when everyone is in lessons the teachers seem to have a hard time to get the students to settle down and actually gets some work done because they are all talking shouting or misbehaving.
For this you need the teachers to be more stricken and firm with punishments. There are other things such as the playground is certainly not safe for anyone to walk on and the students are running on it. I hope that you understand what I am saying and I look forward to seeing what action that you take.
Sample complaint letter for misbehaviour of supervisor, boss, manager, bank manager, teacher, colleagues. Sample workplace harassment complaint letter to director or writing complaint about employee. Sample letter to employer for unfair treatment.
Sample Workplace Harassment Complaint Letter
CEO, Habib Pvt, Ltd
I work in creative department in your firm and doing well since I have been appointed. But, for some time I have problem with the boss, as his behavior is very insulting and sometime harassing. He disrespects women even upon small matters, although I am very punctual and work very well. His behavior is bad with the entire department. I wanted to bring this issue to you, so that you could take necessary action about this serious matter.
Complaint Letter Against Boss
The Manager Operations,
Australian Transport Department.
This is to draw your attention to one of the serious matters of our department that is creating lots of problems for the staff. As you know I am working under the supervision of Mr. Adam who is the Quality control Officer. Unfortunately, Mr. Adam’s behavior has been intolerable for a few days. Almost all staff members don’t like working with him, he is rude and aggressive and on top of that he thinks that he is always right. Often he calls the names of his subordinates and treats them very badly.
You are requested to please look into the matter with your keen interest and formulate a committee that inquires the case in judicious way and submit its recommendations which are in best interest of the department.
An early action in this regard shall be highly appreciated.
Peter Pounce (Accountant)
Complaint Letter against Manager
I hope this letter will find you in best of your health and in good mood. Sir I am working in your company in marketing department for past 2 years. The subject of my letter is actually a complaint against the boss of our department. I am writing this letter on behalf of our whole department, we are facing a number of problems as his behavior with us is very rude and bad. we can’t concentrate on our work with his presence around us. He treat us like his slave and we have no self-respect in his opinion. Kindly just change our boss or at least warn him for future. Our department staff shall be thankful to you for this act.
Application on the topic of complaining against my boss whose behavior is very bad with our department.
Respected HR manager,
My name is William and I work in the marketing department of the company. I want to bring this to your kind notice that our head who has been newly elected is not behaving well with the staff. He is very rude and sometimes he uses very harsh language and this behavior is not tolerable as we people work really hard and in return we do not want to hear such abusive language. I am writing this letter to you so that you may confront him and ask to change his behavior, otherwise it is getting very difficult to work in such an environment and it is affecting our performance. I hope you will take immediate measures to change his attitude.
Waiting for things to go back to normal.
Application against Bad Behavior of Boss
The CEO of Helium
It is humbly stated that I am a diary clerk of dispatch branch. We are 15 members of this branch and i am writing this application on behalf of others too. We have been serving your firm for last fifteen years and we had a great time with all the staff members. But I am feeling sorry to say that new boss is disturbing the good image of our honorable firm with his bad behavior and policies. Head of previous higher management was so kind and cooperative with the lower staff but the new one feels insult to be polite with us. He often abuses us for nothing. He is a man of proud and does not respect anyone of us. We tried to bear his rude but our patience comes to an end when he hit one of our members in morning. We request you to advise him to mend his ways against such kind of misbehave. I am hopeful that you will take a batter step for the good and friendly environment of office.
With due respect I have to inform you that I have suffered a harsh skin reaction by the make –up product known as the foundation, I had bought from your Barket Market Branch, Lahore. The reaction was severe enough to leave marks on my face despite the fact that I do not have a sensitive skin.
All this has been caused by your Oriflame Foundation I applied a few days ago on my face. More importantly, I have been using that foundation regularly being your regular customer and when I checked the date of that foundation, it turned out to be expired. This behavior of negligence from your side is truly unexpected for me.
I thereby request you to improve your quality standards and if there is some negligence or fraud going on from the side of the staff then please have a proper check on your staff, otherwise, you might face a case filed against you in court, which you will not want in order to save your reputation or some other action might be faced by you. Kindly, take a proper notice of this matter so that the customers don’t suffer in the future.
Carolyn De Lochlain
Complaint Letter for Product Quality
This is to inform you that I have ordered some of your beauty products from your website, but they are very low in quality and my skin burn when i use it. So please improve the quality of products, it would be great for all of your customers as well. Thanks but I have gone through very bad experience with your products.
Sample application letter to complaint to company for its poor services, fault in services, Not resolving My problem, No response to my complaint. This letter was written to complain against telecom services to the govt department.
Sample Complaint Letter Template
Dear MobiGSM Team,
It is very hard for me to control my language now. I have talked to your office many times and the attendants were not be able to help me. I also receive some calls from your office against my complains but they excuse in a polite way and tell me that the problem is resolved but that was not more than a lie. I am trying from last two months and my problem is not been resolved yet.
I want to port my network and for this purpose i send sms to 667 for the confirmation of my details and activation date. The returning message does not show the “Activation Date”
I am writing the returning message here.
NAME: Muhammad Sami,
This message do not show me the Activation date required to port my network. I request you again to resolve my problem and do not force me. Looking for your ealiest possible reply.
Complaint Letter for Poor Services
We will post some more complaint letters to register all type of complaints to govt departments and private companies as a customer.
Standard Chartered Bank,
Wales, United Kingdom,
COMPLAINT REGARDING POOR RECEPTION OF BANK
I regret to state that I am an account holder at your bank for last five years but unfortunately I found great trouble while entering into the bank on the day before yesterday. As the bank timing was five pm but gatekeeper closed the gate before fifteen minutes and they did not allow me to enter into the bank. I pleaded with him and other staff of the bank but they did not take a notice.
Sir, I was in great trouble and wanted to get cash from the cheque for an urgent piece of work but the staff of your bank did not cooperate with me and they even closed the doors before off time.
I suggest you to please take strict action regarding above mentioned matter.
Sample letter to reply the customer complaints handling or resolving problem of the company customers. This response letter to complaint is taken from a multinational company. When they replied to our complaints.
Response Letter to Customer Complaint Sample
Dear Mr. Sami,
This is with reference to your email to PTA Complaint Cell dated October 28, 2010 regarding response received at your end against the SMS sent on 667 from mobile number 0300-1234567. We sincerely regret the inconvenience caused to you in this regard. However, please be informed that you are requested to kindly check the same after two working days. Please let us know if the issue still persists so as to enable us to further look into the said mater.
We would like to take this opportunity to thank you for your constant support and confidence, which has helped to make MobiGSM the largest and most sought after cellular service in Pakistan.
Please do not hesitate to fax at our Customer Care Support on 111-123-123 or email us at firstname.lastname@example.org for any further assistance.
Response Letter to Customer Service Complaint
With reference to your email, please be informed that your concern has been noted down and the details shall be shared at the earliest.
Please do not hesitate to email at email@example.com for further assistance.
Thank you for choosing MOBIGSM, we look forward to provide you excellent service in future.
Reply Letter to Customer Complaint Template
Further to the following email communication, please be informed that your concern has been addressed. You are requested to kindly recheck after retrieving information from 667. However, please do notify us in case of any other concerns.
Please do not hesitate to email at firstname.lastname@example.org for further assistance.
Thank you for choosing MOBIGSM, we look forward to provide you excellent service in future.
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