Category Archives: Request Letters

Request Letter Templates

Request Letter for the Advance Payment

Sample request letter for Advance Payment Format for issuing advance payments to companies, clients, vendors, suppliers, workshops for repair, maintenance and parts changing etc

Cover Letter for Advance Payment

Minahil Qasim
Director Finance
OBTC School
Faisal Town,

Subject: Advance payment recovery request

Dear Sir.

It is to inform that we may be in loss as we are having heavy expenditure for the repair and maintenance of the machinery at our factory area. Some machinery need oil change and repair and that require huge amount. So I request you to issue the 50%advance payment as early as possible.


Assistant Manager

Advance Payment Recovery Letter Format
Advance Payment Recovery Letter Format

Application for Advance Payment

The Voice President
OBTC School

Subject: Request for the Advance Building Rent

Respected Sir,

As per our contract with the land lady of our hostel building we had to pay three months advance rent on 20th February 2017. Due to your small pilgrimage we remained unable to provide her the cheque of advance payment. I request you to please instruct the accounts department to prepare her cheque of $12000 for advance rent of three months (Jan to March 2017) as we are already late for the payment.

Thank You,


Request Letter for the Advance Payment
Request Letter for the Advance Payment

Request Letter for the Advance Payment

Mr. James Parker,

Dear Sir,

Hope that you will be fine. According to policy of our company, you are required to pay half of the money in advance to our company under the agreement signed by you with our company for the construction of your new house. As you know that the construction involves the building material and the machinery for construction as well as workforce to be hired, so all these things must be engaged in advance.

Please pay the money as soon as possible so that the construction must be started. Without payment it is not possible to purchase the material for construction.

Thank you so much for your time and consideration.

Yours sincerely,


Application Letter for In Service Certificate and Experience Letter

Sample application for In service certificate, experience certificate or experience letter from employer for issuance of degree from University.


Some universities require working experience, internship or community work for issuance of degree and if you are doing job than you can use this letter to request your company or employer for service certificate for a certain period as per requirement of university/college.

Application Letter for In Service Certificate and Experience Letter


The Manager

Dear Sir,

With due respect, it is requested that I need an experience letter for working in your company for two years.

I am applying for another job which requires an experience letter as proof to my work achievement. I have worked for two years in your company and my contract has expired. However, I have not received any experience letter.

Please grant me an experience certificate for my services so that I can enlist it to my resume.

Thank you


Letter for In Service Certificate

The Manager HR & Admin

Subject: – Application for In Service Certificate Letter

Respected Sir,

With due respect it is stated that I have been appointed as an Accounts Officer in Accounts Department. My appointment date is February 20, 2017. In order to acquire my B.Com degree from Punjab University, I need In Service Certificate to show my experience as per university requirement. Kindly issue me the In Service Certificate.

I shall be very thankful to you for it.

Accounts Officer

Application Letter for In Service Certificate and Experience Letter
Application Letter for In Service Certificate and Experience Letter

Application Letter for a Service Certificate

The Human Resource Manager,
Insta Digital

Respected Sir,

With due respect, I am writing this letter to inform you that I have been working with this firm for three years now as a Computer Operator. I have a strong bond with this company and my team mates here. But unfortunately I have to resign from this job as I am going to settle in New Jersey with my family to avail better educational facilities for my kids.

Kindly, prepare a job experience letter and a service certificate for the time I have spent here. I shall be highly grateful if it gets done sooner.


Request Letter for Release of Outstanding Payment

This is a sample request letter for release of missing payments, outstanding payments, pending payments etc. This letter also request to increase the monthly payments because of increase in expenditures. You can change the months and amounts for better amendments.

Letter for Payment Request

Respected Supplier,

I have to say that the payment of my previous work is still not paid by you. I want to request you that it is high time now and you should pay the amount required so that our working relations go on like this.

I shall be very thankful to you.

Your Worker,

Payment Release Letter Format

Mr. Abdul Razzaq
Director Finance
OBTC Trademarks
Ball Street, Rochdale,

Subject: Request Letter for Payment Release

Dear Sir,

This is to notify that the monthly sponsorship from Trademark to our organization is missing for the months of Sep & Oct 2016. I request you to please issue our monthly sponsorship payment cheques for Sep & Oct 2016.

Now we also request you to please increase your sponsorship from 50,000/- to 65,000/- monthly because our expenditures has been increased from 5,000/- to 6,500/- per month. We also request you to spare some time and please visit our organization and see by yourself that how we are providing the services to the most neglected segment of the society.

Kind Regards,

Sanam Sami
Manager Marketing

Request Letter for Payment Release
Request Letter for Payment Release

Request letter to reissue payment letter after payment stopped from the client.

Request for Reissue the Stopped Payment

Chief Executive
Timber King
The Hall Road,

Subject: Request for Reissue the Monthly Payments

Dear Sir,
Hope to find you Good!

Ainee here, From AH Foundation. It’s a charity based organization for Poor/helpless children. Timber King had sponsored our one Child, and every month they were sending Rs. 5000. But approximately since last 7 months, due to some issues in accounts, monthly cheque isn’t sent!

Due to which we are suffering, Kindly re-continue our MonthlySponsorship Cheques.

I’ll be thankful,

With Regards,

Manager Fundraising

Letter for Reissue Monthly Payments
Letter for Reissue Monthly Payments

Letter of demand for outstanding payments

The General Manager,
RTY Construction Company,
Al-Karama, Dubai.

Dear Sir,

Hope this letter finds you in good health.

I’m writing this after several reminders sent to your finance team regarding the settlement of our dues which are pending since more than 6 months.

Please be notified that as per the LPO, the credit terms with your company are of 90 days only.

Kindly take an urgent action to release our payments at the earliest as the goods were supplied about 6 months ago to mobilize your Ammara Building contract.

Attached is the balance sheet showing the remaining balance which is overdue?

Anticipating a quick action

Best Regards,

Manoj Patel,
Manager Sales-UAE

Sample Request Letter for Educational Field Trip

Sample request letter for education trip to companies, organizations and NGOs from university, college or school. Sample letter of excursion from students to HOD, Principal, Headmaster or Coordinator.

Request for Educational Field Trip

To: The Director
Organization Name

Subject: Request Letter for Educational Field Trip, Training Visit 4th Year MBBS Class

Dear Sir,

Apart from traditional lectures, field visits/Training is part of Community Oriented Medical Education. In this regard, students of 4th Year MBBS class of this College, visit various institution/establishments every year. In this connection, 103 students along with 4 X faculty Members intend to visit your institute on 18 Dec 2016 on Tuesday from 10:50 am onward.

It is requested that necessary arrangements for the subject visit may please be made and confirmation of the same may please be communicated to Dr. Dilshah Pasha as soon as possible.


Educational Field Trip Letter Sample

Dear Sir,

The students (15) of BSc. Human Development and Family Studies of Institute of Rural Home Economics, University of Agriculture,Faisalabad, want to visit your prestigious institution on 6-6-2017 at 10:00 clock. Kindly allow us to visit your esteemed institution.

Thanks in Anticipation

Institute of Home Economics
University of Agriculture

Reply to the Request Letter for Educational Field Trip

Dear Prof. Dr. Dilshah Pasha

Reference your letter this morning with letter ref. med/cmh/ about training visit of 4th year MBBS class students to our organization on Tuesday 25 December 2016.

We will be pleased to welcome the visiting students and faculty members on 25th December 2016 at 10:20 am and briefing and visit to the facilities at our organization will accordingly be arranged.

With Regards,


Request Letter for Educational Field Trip
Request Letter for Educational Field Trip

Request Letter for Educational Trip

The management, Oxford college, US

Respected sir,

With due respect, I am writing this letter to ask for the permission to arrange a field trip to some old forts for my History course. This trip is very important for the students of history as they have to work on a research project and for that they need to visit different locations under the supervision of their instructor. For the trip we will be needed the college buses. I have attached the list of places we need to visit.

Kindly grant us approval so that we can wind this up by the end of this month. We shall be really thankful to you. Thanks


Mr. James John, HOD History department

Request Letter for Information Collection for Univeristy Projects

Request for Information for Educational Projects


Dear Sir/Madam,

The students of MBA majors in marketing would like to do a project at [company]. The project is based on the audit and taxation course taught by [teacher name] at the Lahore School of Economics.

Following are the names of the students:

  1. —-
  2. —–
  3. —–
  4. —-

We want to assure you that the information collected will be highly confidential and can never be revealed to any person or any institution. Further, the information gathered will be exclusively used for the academic purpose only.

We thank you in anticipation for your co-operation and we greatly appreciate your contribution towards training and development of our graduates.

Yours Sincerely,

Urooj Fatima
Lahore School of Economics

Request Letter for Information Collection for Univeristy Projects
Request Letter for Information Collection for Univeristy Projects

Request Letter to Fill The Application Form for Job

Sample letter to staff members, new employees, job applicants requesting to fill the application form for job. This form used to keep employee records or to collect bio data information of job applicants.

Request Letter to Fill the Application Form for Job

Dear Ms. Hewett,

I am hoping that you are enjoying good health.

It is to inform you that we have received your request letter in relation to interviews to be conducted by ABC Company dated 19 December, XXXX.

On completion of initial scrutiny of your said letter, we are hereby requesting you to visit our premises, meet the receptionist and fill in the application form for the underlying job.

On submission of form to us, our HR Department shall proceed further and scrutinize your application. You shall be contacted in case you qualify for the interview.

Your satisfaction is our foremost priority. Have a nice day.

Truly yours,

Alan Taylor
Human Resource Manager
ABC Company

Letter to Fill The Application Form for Job


Dear Candidate,

Thank you for your application and the interest you have shown in the ABC Solutions. Congratulating you are shortlisted for the pot of Online Sales and marketing. We are UK base Company ABC Solutions provider.

We want to check your ability for this purpose and we set an application form. Please find the attachment. Fill this form and send us As Soon As Possible.

Kind Regards,


Request Letter for Placement of Donation Boxes with Thanks

Sample Request Letter for Placement of Donation or fund collection Boxes for events, organizations on stores, super malls, shops or any other place of an organization with thanking the donor for help.

Request Letter for Placement of Donation Boxes with Thanks

Mr. James Bay
Head Supervisor
HH Shopping Mall
Texas, USA

Sir, it is a universal agreement that every man should help the needy as much as they can. Not only would it help the poor but it would also erase the sins and replace them with good deeds. This is the main objective of our organization ‘Save the World’ which helps the poor men, women and children in Africa who do not even have supplies of fresh water.

For this purpose, we would like to place 3 donation boxes at your checkout section so that people can donate some money that would eventually affect the lives of poor people. Even the minimal amount can save lives of many innocent people. Therefore, kindly accept this request and allow us an opportunity to make this world a better place to live for everyone. Thank you for your kind gesture.

Yours sincerely,

Peter Wes

Save the World NGO

Letter for Placement of Donation Boxes

Ms. Minahil,
Mall Manager
Star Market,
Lahore Cantt

Subject:  Request Letter for Placement of Donation Box

Dear Sir,

I am writing for special thanks on behalf of [company name] for your favor to [company name] by placing donation boxes at [business name] Stores. You will be happy to know that we are receiving good response from all the donation boxes at [business name] Stores and covering the dues for a number of students at [company name].

We are expanding our operations and a new floor of Defence Campus completed recently. Now we are also ready to increase the number of our students on Defence Campus.

I would like to request you to please place our more donation boxes at [business locations] branches as well.

Best Regards,

Manager Marketing and Promotions
AH Foundation,
Faisal Town, Lahore

Request Letter for Placement of Donation Boxes
Request Letter for Placement of Donation Boxes

Request for Experience Letter From Company

Sample Request for Experience Letter From Company, school, college, university, after resignation from the job. Second letter to ask for re-issuance of experience letter with modifications or changes as per your requirements or required by new employer.

Ask for Experience Letter for Assistant

Dear Sir,

I am writing to you for my experience letter. I have worked with you as an Audit Assistant in your company. It was so delighted to work with you. Environment of this company was so respectable and decent. My name is Jasper Alex. My employee id was: 2017543.I was Audit Assistant for 6 months in your company.

Kindly issue me experience letter for Audit Assistant of your company. Also mention the dates and position on my letter.

Thank you for your time


Jasper Alex

Request for Experience Letter

Dubai, UAE

Subject: Request for Issuance of Experience Letter

Dear Sir/Madam,

I am writing to request you to issue my experience letter as I have served your company OBTC for two years. I join the company OBTC in 2016  and worked there very happily and achieved various targets assigned to me. I was studying along this job with flexible timing. I know it was your kindness to give me relaxation out of company rules for my growth.

Recently I resigned from the job with your kind permission for better opportunity. You will be happy to know that I have been hired at managerial post. My last job under your supervision added great value to my profile for getting a new job. I have joined the job just a few days back and my new office demanding my experience letter. So I request you to please issue my experience letter for two years of working experience in OBTC.

Sincerely Yours,

Imran Hafeez,
Dubai, UAE

Application for Issue of Experience Letter or Experience Certificate

Hello Respected,

I (Miss Ayesha Aslam/ d/o Aslam Chaudhary) am an old employee of AH Foundation and had been working as Occupational and sensory integration therapist in AH Foundation under the supervision of Sir Irfan Ahmed(HOD physio department), currently I am working in Dubai and the licensing authorities of Dubai asked me to provide the experience letter of AH Foundation stating the total exact duration with dates of my stay in AH Foundation.

Secondly , I would like to have a separate reference letter stating my code of conduct recommendation during my stay in AH Foundation which refers me towards the further progress towards my field.
I am attaching the sample of reference letter and previous experience certificate of AH Foundation that I had got from Dr Amjad Islam. You can check with the Sir Irfan Ahmed (HOD physiotherapy department)  about this for your own confirmation.

I shall be thankful for your kind act of modifying this experience letter.
Sincerely yours,

Ayesha Aslam

Request for Experience Letter by Web Developer

The Manager (HR),


I wish to apply for experience letter of my job being a web developer in your company. It was indeed a great experience to work for soft-solutions and got this opportunity to learn a lot being the member of hardworking team. As you know, I worked as a web developer here for consecutive two years and my major fields were PHP and HTML computer languages, along with this I used ASP.Net and MySQL as well.

You can ask the colleagues with whom I have worked that I always completed the tasks in time that were assigned by my seniors.

It is therefore requested that the experience letter for web developer may please be granted to me so that I could apply for another job.

I would appreciate your immediate attention to this matter.

Yours faithfully,

John Keats

Request for Experience Letter From Company. Request for Issuance of Experience Letter
Request for Issuance of Experience Letter

Previous Work Experience Certificate for Computer Networking

Next gen Solutions


Respected CEO,

Sir I hope that you will find this letter in the good of your health. My name is Albert and I am writing this letter to make a kind request that I want an experience certificate of the duration I worked in your company. I was an excellent employee and was also promoted to the post of head of the Computer networking.

I had to leave this job because my family is shifting to some other city and I being the youngest have to go with them but I want to pursue my carrier in the field of networking and in  order to get a decent job in other city I require an experience certificate from you. I worked under the ID number #1223. I hope you will provide me with the experience certificate as soon as possible.

Employee ID number #12233


Request for Experience Letter for Cook

The Manager HR,
Pearl Continental Hotel
May 10,

Respected Sir,

It is humbly stated that I have been working for your hotel as a Head Cook from 0000 to 0000 year. As I have to apply for another job with your permission which I have already obtained from your good office, i need experience certificate for the period I have worked for PC hotel.

It is therefore requested that, experience letter may please be granted to me so that I could apply for a job.

I shall be grateful to you.