Category Archives: Request Letters

Request Letter Templates

Sample Letter for Transport Arrangement

Sample application letter to transport company for arrangement of transport for tour and for school, college and university or company employees etc.

Sample Letter for Travel Arrangements

The Manager Operations,

London Transport Company.

Dear Sir,

Sample Request Letter for Transport Facility

We have carefully examined the transport services you provide for your clients in form of buses and taxis which is quite satisfactory. As far as our school is concerned, we are imparting education to children in our school system where students are also taken to different trips for the purpose of study and gaining practical experience of education. Recently, we have organized one day study tour to Botanical Garden in Glasgow city for the students of Botany. In this context, we require a good conditioned bus and adept driver, who would pick thirty students from Superior School, carry them to the Botanical Garden in Glasgow city and then bring them back to college in evening hours of the same day.

You are requested to arrange a bus with driver for the trip of Superior School to Glasgow on 13th January. If possible for you then please let us know the charges for this transport facility and other mandatory requirements from your side with response to this letter at your earliest.

Should you need any further information, please do not hesitate to contact me.

With regards,

Brian Lara,

Vice Principal, Superior School System

Email Letter for Travel Arrangement
Email Letter for Travel Arrangement

Sample Letter of Request for Transportation Services for Shifting Home/Moving Furniture

The Movers

United States of America

Respected Management,

I live in Chicago and my name is Mitchell. I tend to move to New york because of some business purpose. I love in a condo and I have a huge collection of materials that includes books, furniture and other materials. I care about my stuff very much and as I am moving permanently to New York I want to move my stuff too. I came across the ads of your company and the transport services you give are very reasonable. I want to request for your transport services. I will be waiting for your positive response within 3-4 working days as I need to move as soon as possible.

Thank you

Mitchell.

Letter for Booking Room in Hotel

Sample letter to hotel for booking of rooms for stay, meeting, date etc. You are writing letter to hotel manager for room booking with advance payment online locally or in abroad country.

Write a Letter to Book Room in Hotel

To,
The hotel manager

Dear Sir,

I hereby write you to reserve a room for tomorrow. I will visit your city for a business tour and I’ll need a place to stay. Your hotel has a good reputation for the services you provide. Hence, I would like to book a room for two days in my name. The room should be airy and well-maintained.

I will pay the charges as soon as I arrive there.

Thanks

Yours sincerely,

Wilson

Letter for Hotel Booking Confirmation

The Manager,
Pearl Continental.

Dear Sir,

I wish to apply for advance booking of two rooms in your hotel on 30th November. As we have planned our trip to hill station in the start of summer vacation of our children and we need to stay in two room i.e. one for the couple and the other for children. Furthermore, you are requested to please complete the process of reservation and let me know its confirmation by tomorrow so that I could be able to apply for leaves in my office. I am also depositing the room charges online through internet banking facility as mentioned at your website.

Thanking You,

Marlowe Conrad

Letter format for Booking a Hotel Room

To,
The manager, Sea View hotel, LA

Respected sir,

I am writing this letter to you to reserve a room in your hotel, I want double bed room with internet connection and in room services, I will be arriving to LA on 5th June and our departure date will be 9th June, we are two person. I am informing you this a month before to avoid any inconvenience. I have attached my ID card copy along with this letter. Thanks

From,

MR. Mark John, Miami

Letter for Booking Hotel Room
Letter for Booking Hotel Room

Letter to Confirm Booking of Room in Hotel

The Edge Hotel
United States of America

Respected Staff,

I am William I booked a room yesterday for the stay of 3 people. I am writing this letter to get confirmation and status of my booking as I will be arriving this afternoon and I need to get the room immediately. Kindly inform me about the status of my booking process.

I hope you will reply me soon as to save me from any inconvenience.

Thank you

William

Rooms Booking in Hotel

To,
The Manager,
XYZ Hotel.

Sir,
It is stated that me and a few of my friends live across the country and have come to Toronto just for the sake of the infamous hike mountain and the snow. Indeed our country is very beautiful. I searched on the internet, trying to find some hotels where we could stay and your hotel’s name came up on the top because of the facilities you provide and because of the customer ratings.

I would therefore happily like to book three rooms for almost 9 people over the period of the Christmas break, kindly reply back with the confirmation letter.

I have money ordered you the advance payment for the bookings as well.

With thanks,
XYZ.

Application for Issuance of Birth Certificate

Sample application letter for requesting birth certificate from the union council or other issuing authority.

Application for Issuance of Birth Certificate

To
Mr. James
Municipality Officer
U.K,

Dear Mr. James,

This is Anna from Birmingham and with due respect I am here to request you to issue my birth certificate. The reason behind this request is that I have got a job in the U.S Company which has asked me to submit my birth certificate along with other documents. Since I have to join them in coming month, so kindly consider my request as an urgent task. You can send my birth certificate through courier or can call me so I can collect it.  Hope to hear from you soon.

Best Regards,

Anna Smith
Birmingham

Application for Birth Certificate Format

In charge
Birth Registration Authority
Morocco.

Respected Concern.

It is respectfully stated that I have got my child delivered at the ST. Porter Hospital tomorrow. This letter is to kindly register the child and issue the official birth certificate. Hospital documentation in this regard is attached with this application. Kindly process this document request urgently as I need the respective document to complete my family insurance document. I shall be very thankful to you.

Yours Sincerely,

Peter
NIC: XC342365

Application for Issuance of Birth Certificate
Application for Issuance of Birth Certificate

Application for Issuance of Birth Certificate

The Administrator,
Town Municipal Committee,
George Town, East Ayrshire.

Dear Sir,

Respectfully it is stated that I am a permanent citizen of George Town and my family has been settled here since the last 35 years. I have decided to join the army after finishing my school but the army selection center is demanding my birth certificate to assure my citizenship. They have given me one week to bring the document to the selection center.

You are requested to issue my birth certificate to me within four days so that I might be able to present it in the selection center and secure my admission in the army. I shall be grateful to you for this favor.

Thank you so much for your time.

Yours Sincerely,

XYZ

Application for British Birth Certificate

Respected Sir / Ma’am,

I’m writing this application for my British birth certificate. I have already applied for the certificate for this purpose but didn’t get any response regarding this. I need my birth certificate, because I am applying for a visa for UK. I would be very thankful to you sir/ma’am if you make it possible as soon as possible.

Regards,

X Y Z.

Request for Replacement of Damaged Goods Letter

Sample application letter for replacing goods you ordered from online store or during the shipment and delivery to your home.

Request for Replacement of Broken Goods Letter

To

Mr. Davis

Marketing Head

Lights Co.

Uk

Sir, this is Mr. Dezmond from Dezmond Designers and I am a frequent buyer of all the light related goods from your company. I have always received all the goods timely and efficiently but in the recent shipment of 10,000 bulbs and tube lights, 200 were broken and around 600 were not in working condition. I am sure there must have been a hiccup otherwise this is very unusual. Also, because of this damaged shipment, my client has to impatiently wait and we fear of losing the client so kindly replace the goods with new and effective ones in upcoming days. I am sure that this issue will be resolved soon. Thank you.

Mr. Dezmond

Dezmond Designers

18821 Birmingham, UK

Sample Letter for Product Replacement

To

Mr. Mathew

General Manager Heir International

U.K,

Dear Mr. Mathew

A few days back I ordered some home appliances through your website. I was assured that I would get the goods in excellent condition, but unfortunately it’s not. Some of goods are defected and they are not even working. I placed this order looking at the reputation of your company. Kindly replace the appliances so I could enjoy your products. This is also mentioned in your website that any damage will be compensated. So I request you to consider it as soon as possible. Hoping for quick and good response,

Yours sincerely,

Samson James

Application for Damage Material Return

The Shipment Supervisor

9DVR TECH.

Beijing, PRC

Subject: APPLICATION FOR THE DAMAGE MATERIAL RETURN

Dear Concerned,

It is intimated to me by the packaging staff that the material we have received at our office via shipment # AXbF123 from your company is found damaged. Kindly return the material and place a new shipment as per vendor support agreement clause IV-B. I shall appreciate your quick response in this regard.

Thanks and Best Regards

Yours Sincerely

Alan

Packaging Manager

Request for Replacement of Damaged Goods Letter
Request for Replacement of Damaged Goods Letter

Shipping Damage Claim Letter Sample

The Movers

USA

Respected staff,

My name is Jones and I ordered 200 pairs of automobiles last month. This morning my shipment arrived and against my expectations many of the automobiles were damaged. I suffered a huge loss because of the damage as I have already paid for everything. I shipped my automobiles under the tag number of #12345. Now I hope that you guys will compensate my damage through money. You are also welcome to pay visit to my home and see the damage by yourself. It would be very great if you guys do the procedures as soon as possible and return me my money, as I have to make new orders now.

The pictures of the damaged automobiles and the receipt are attached with the application. I hope that you will sort out this problem soon enough.

Tag#12334

Order number #12334

Jones

Letter to Bank for Home Loan

Sample application letter to request home loan from the bank for construction, purchase of land or maintenance of home etc.

Letter to Bank Manager Asking for Home Loan

The Manager
Standard Chartered Bank
London

Dear Sir,

Recently I heard that your bank is giving home loan to those who cannot afford to buy home on their own. I am a teacher in local college and with my salary I can only meet up necessary needs. I bought some land a few years back in London, but could not build house on it due to lack of funds.  I want to apply for home loan of at least $20,0000/-. I have very secured job and I am sure that I would return the loan as per your conditions. Besides, I can fulfill all the terms and conditions described in bank documents. Kindly grant me this loan so I could build my dream home. I will always appreciate you and your organization for this service. I look forward to your reply and approval of my loan application.

Best Regards,

Robert Milton
From London U.K

Letter to Bank for Home Loan

Silk Bank,

Respected Bank,

With utmost respect, I want to request a loan from your bank of $50,000. This loan is specifically for the purchase of a family home. For the loan security I would like to offer my car to your bank. I shall be highly obliged if I am able to achieve the loan as I fulfill all the requirements of a mortgagor.

Yours Respectfully,

Ellie Robinson

Application for Home Loan to Bank Manager

To
Mr. Kevin Gash
Branch Manager
Standard Chartered
California, USA

Sir, I recently heard about the home loan policy that your bank has initiated. I am quite happy to be a client of a bank that makes the life of people easy by such offers. As you might be aware of the fact that I have been serving in the US Military and I was posted at a different country for a specific purpose. However, I have just returned to my hometown after being retired from the force and hope to settle down here. For that purpose, I would like to request you to grant me a loan for a specific amount of money so that I can pursue my dream of having a house in the city that I love. I agree to pay all the installments before the given date with interest. I shall be very thankful to you.

George Best

California, USA

Letter to Bank for Home Loan
Letter to Bank for Home Loan

Letter to Bank Manager Asking for Home Loan

To,
Mr. Steve Jobs,
Branch Manager,
Standard Chartered Bank,

Respected sir,

I hope this letter finds you in the best of your health. I am planning to buy a home but would not be able to pay the whole money at once. I am doing a full time job in a reputed company as permanent employee and all of my payment affairs have been done through your bank. I am requesting you to please grant me loan so that I can easily buy the home.

My family and I would be very grateful to you for helping us in this. Your bank has always been proven the best for us and hopes it will continue its tradition.

Thank you!

Regards,

Harry Potter,
Account # 12345678990

Letter to bank for monetary loan

The General Manager,
Bank of Mumbai
May 11,

Respected Sir,

I wish to apply for monetary loan from the bank to accomplish some important tasks. As you have best knowledge among all of us, I have been working as junior accountant for the bank of Glasgow since 0000. I have always tried my best to complete all assigned works from senior management and perform duties diligently and honestly. As soon as I would be able to return this loan, I would do it in first priority.

You are requested to please give approval for the monetary loan of Rs: 0000 from the bank.

I shall be highly thankful to you.

XYZ, Junior accountant

Letter for Donations for Sports Team

Sample application letter to ask for donations for your club, team, sports team and players or maintenance of playground etc.

Letter Asking for Donations for Sports Team

Habib Bank Limited,

Lahore, Pakistan,

Respected Bank Authority,
We have written this letter to you because we are very much hopeful that you will help us in helping the under-privileged children who play street football. We want to give them their own representation as sportsmen at a national and international level.

We will be highly obliged if you provide us with the respective donations to provide maintained playground, uniforms and food for those children. We shall be very thankful to you.

Regards,

SOS Children Village

Letter for Donations for Sports Team

CEO

Jimmy Pvt Ltd

Manchester, U.K

Dear Mr Jimmy

This is Sam a coach of football team in local club.  I am here to request you for donation for our sports team. As you would have heard in local news, that we have the best team in the country, and we can do even better and can play internationally. The problem is we lack reasonable funds to support the entire team. We need good facilities at the club so the players could feel comfortable. We also need well designed gym for the players. As you are an active businessman who has always supported supports in this country, so I get the courage to request for donation. We will never disappoint you and our team will give its best in future. Looking forward for your reply.

Best Regards

Andrew James

Letter to Principal of College to Open Library

Sample application letter to principal, director, head of department, hod to open library on weekdays, over time, after study hours or on sundays during exams.

Request to Open College Library

The Principal,

Post Graduate College, Scotland.

Dear Sir,

Letter to principal of college to open library on Saturday and Sunday

It is humbly stated that I am a student in your college, studying MPhil in English Literature. As you must have known that new syllabus introduced by the university is quite difficult for the students who have joined the classes after getting migrated from other universities.

Moreover, the semester system requires the students to keep them studying most of the times and preparing for exams at the end of each term. Sir, due to the unavailability of new syllabus in the market and forthcoming exams after a few weeks, you are requested to please give approval for keeping the library open on Saturday and Sunday so that students could be able to prepare themselves for exams.

Your act of favor would resolve the problems of many students who intend to brighten the name of our institution by getting distinction in the exams.

Thanking You,

Yours Obediently,

Students of MPhil (English Literature)

Letter to Principal of College to Open Library on Saturday and Sunday

To,

The Principal

Govt. College Lahore

Dear Sir

I am 3rd year student in this college, and with due respect I want to talk about an issue I have been facing for some time. As we have classes all the day long, so we don’t get time to explore college library for our assignments, or we have to put extra time here. I want you to keep the library open on Saturday and Sunday, so that we can study without missing any class and without an interruption.

Best Regards

Huma ehsan

3rd year student

Lahore

Request Letter to Open Library on Sunday

Respected sir,

I am studying in your college for past 2 years and having the best education of my life. Your college is one of the best college in this country and it has best faculties and as well as great facilities. Sir the only problem I am facing here is the closure of library on Saturday and Sunday. AAs u know most of  your students come here to study everyday because they cant study in their home or in their hostel, as I am one of them I want to study in library on Saturday and Sunday as well because these two days are important for weekly revision of our syllabus. Thats why I am writing you this letter so you can think about it and bestowed your affection by allowing open the library on Saturday and Sunday as well. I shall be thankful to you for your this act of kindness.

Sincerely,

Peter

Write a Letter to Cancel Membership

Sample application Letter to Request the Cancellation of Club Membership, gym membership, library membership etc.

Write a Letter to Cancel Membership

To,

The Club,

Respected Sir/Madam,

I am the member of this club since 2014 and I really appreciate your services up till now. I have been observing for the past 6 months that your management is not cooperative as it was before. Last month I was not allowed to park my car in the parking lot and I have to walk several miles to reach the club. I talked to the manager about this matter and he promised me this won’t be happen again. I ignored the matter and started coming to the club in routine but this didn’t resolve. I am really fed up with your poor management and found another club which is actually near to my home as well.

I am writing this letter to request you to cancel my membership as I had complained for several times. I don’t want to be member of this club anymore. Kindly unsubscribe emails and messages from the club as well.

Thank you!

Regards,

MS.Toor

How To Write a Letter to Cancel Your Gym Membership

Model Town Ladies Club,

Lahore, Pakistan

Dear Miss Ellie,

The reason I am writing to you is that I want to get my gym membership cancelled for a very valid reason. The reason is that it is very far off from my place and I cannot manage to come every single day. I have found another gym nearby and I wish to pursue my gym sessions there.

So, please cancel my gym membership. I shall be thankful to you.

Yours Respectfully,

Amy Nelson

Write a Letter to Cancel Membership

GM

Creative Club

U.K

Dear Mr Peterson

This is Tina, member in your club for four years. Respectfully, I want to state that I want you to cancel my membership with your club. I appreciate this place a lot, because I learnt a lot here. Now as I have to move to another city due to my job, so I won’t be able to attend the club. I wish you to always do better and grow with time. Whatever I learnt here will help me everywhere I live. Thanks a lot for the best services you give here. Kindly consider my request and refund my dues as soon as possible, because I have to move early. Hoping for quick response from your side.

Best Regards

Tina

Donation Request Letter for Orphanage

Sample letter to request donation for welfare school, welfare home like special children, oldage home, orphan home etc. Please send me samples of sponsorship request letter. My Aunty has an orphanage home in West Africa Liberia and need a sponsor

Donation Request Letter for Orphanage

The Public Relations Manager
Axim Bank,
Salalah, Oman

SUBJECT: THE SPONSORSHIP REQUEST

Respected Sir,

Hope this letter finds you in best of your spirits. We are an orphanage home that takes care of the orphan children in the region of the Liberia, South Africa. This region is scarce in the child healthcare facilities specially for whom no one is there in family to support financially. We have been running this orphanage home for providing shelter and educating the orphan children while providing them excellent living and other amenities.

We have come to know about the agenda to support such activities in this region to take part in the local social development. In this regard we humbly offer you to sponsor and support our initiative through our projects. We assure you the fair usage of your sponsorship under our transparent practice of  sponsorship policy. The detailed document about us and the running projects are attached with this letter. Kindly have a view. We would like to hear from you soon.

Thankfully.

Oliva
Director
Origa Orphanage Homes

Donation Request Letter for Orphans

Me A Z Harrison,
Harrison & Co. Inc.
Georgia.

Dear Sir,

Hope that you will be fine. It is to request you that the orphanage is in great need of some donation from your side. There are more than 50 children who are living in the orphanage and there is no body that can provide even basic facilities to them. The orphanage is running by the donations from some of the kind hearted persons like you.

As you know that the Christmas is ahead. The children from the orphanage are looking forward for someone who can share the happiness of Christmas with them. Your little donation will make the life of these orphan children better. Please donate as much as you can donate to the orphanage. We all will be thankful to you.

Yours Sincerely,

XYZ

Roof Ceiling Repairing Request

Sample letter for repairing work of home to the landlord by the tenant with warning of leaving home/office/shop due to damages etc.

Roof Ceiling Repairing Request to Landlord

Dear Amanat Sb (House Owner),

I would like to draw your attention to the weak position of the roof and ceiling. Rainy season is about to set in and the seepage is very likely to occur in the coming rainy season. The ceiling needs to be repaired which would otherwise fall and my cause serious injuries and even death of my family members. Plaster is shed off at many places inside the roof and on the ceiling a new layer of plaster is needed. The roof and walls may please be got painted after repairing to give a reasonable look inside. You are the owner of the house so it is requested to take an urgent action in this regard.

Best regards

Ameen Sadiq(Tenant)

Roof Ceiling Repairing Request of Office Owner

Dear Owner

This letter is to request a repair to roof ceiling. The roof of our flat was not in the good condition at the time we became tenant. We pointed out the fact that there may be any leakage which damages the roof ceiling. You assured that any such problem with the roof would be managed and repaired by the owner. So we request to consider our application for the repairs as soon as possible.

Sincerely,

Hamza

Roof Ceiling Repair Request

To,
The landlord,
(Enter House Address Here)

I am writing this letter to inform you that since the past couple of days the roof ceiling is dripping water and is likely to fall down anytime soon , I wrote this letter a week ago as well but heard nothing from your end therefore I am asking you again to please fix the roof ceiling as soon as possible as I have a family and this is dangerous.

Thanking you,
Your rentant ,
XYZ