Sample format of Minutes of Meeting, This is general format you can customize it according to your needs. This is specifically designed for SMS Fund Raising Campaign for an NGO but it is a very good example of minutes of meeting.
SMS Fund Raising Campaign
Minutes of meeting 24-03-2010 Time: 03:05 pm
Meeting called by: Name (Public Relationship Manager)
Type of Meeting: Official
Facilitator: Company Name
Attendees: Name: Manager Creative Work, Name & Designation and Name & Designation,
Duraton: 45 Minutes
Discussion: Introduction of Marketing Department of “Company Name” and the “Company Name” Team
Introduction of the campaign by Name & Designation like when it is going to be executed, its mechanism, benefits and outcome. “Company Name” wants to do this because of its corporate social responsibility. Name & Designation introduce the department and give the details of functions performed by the department; Newsletters, Brouchures, Corporate Letters, Email Messages, Banners and Steamers and all communication means with individuals and corporate sector.
Discussion: SMS Campaign Execution
Briefing about the joint Fund Raising campaign going to be executed in last week of March 2010. All departments at “Company Name” meet to exchange the full mechanism of the campaign and duties and responsibilities will be assigned before the final execution to achieve the goals and launch it successfully.
Placement of message in newsletter & brochure etc
Discussion: Place and Position of message on newsletter , banners, steamers
Creative Manager of “Company Name” team suggests that the SMS charity message can be placed at the front page of newsletter. It may not be suite able for the banners and steamers.
Discussion: “Company Name” team will help to design our newsletter, brochures. (if required)
Warid team will help to design our newsletter and brouchure if it required in future to make it more attractive and posting the message that how the readers can donate for AH Foundation from their mobile.
Frequency of newsletter and brochure
Discussion: Details of the additions of newsletters, brouchures, and their frequency
Issuance of newsletter after every four months and the brouchure can be reissued after any up-gradation at “Company Name” or according to the required quantity.
Discussion: Coordination between “Company Name” and “Company Name”
Marketing Department of “Company Name” will remain in coordination with “Company Name” Team and provide them all kind of support to execute this campaign successfully.
Prepared By: Name & Designation