Tag Archives: Agreement

Equipment Maintenance and Repair Agreement Sample

Sample contract of repair and maintenance with companies, clients, customers, schools, universities etc for their electronics, electrical, solar, power maintenance etc.

Maintenance Agreement Template

Introduction of Company and Services:

AMCY5 is celebrating more than 27 years of its operations in Pakistan. We enjoy the pride of being a clean chit company which means no litigations or blacklisting in the market to date. We have got our offices in Lahore, Karachi, Faisalabad, and Islamabad along with 48 plus distributors network which is in focus for expansion. We are having 12000 plus satisfied clients in our database. AMCY5 has transformed into group of companies.

AMCY-6 is a services rendering wing of AMCY5. Our presence is in all the branches of AMCY5 catering Pakistan by geographically distributing areas. AMCY-6 operate under the supercision of MB management in a structured manner where professional 3R supervisors and area coordinators from call centers manage a fleet of engineers. AMCY-6 aim is to cater clients in a most deserving manner. So it is not our engineer’s confirmation of effective resolution of a single complaint call but your final verdict closes a call in the system.

AMCY5 Brothers deals in following products whereas AMCY-6 renders authorized technical support:

  1. Solar Solutions, Alternate Energy through APC UPS, Surge Control extensions and Power Banks
    (AMCY5 Solar).
  2. Office Automation Solutions through Fax, Scanners, Exchanges, IP/Phone Sets. Projectors, Panahoards and Printers (Panasonic).
  3. Security Solutions through CCTV, IP cameras and CPU/NVR/DVR (Dahua and Panasonic).
  4. ACID – Unified Threat Management for Cyber Security Solutions (AMCY5 Tech).
  5. Video Conferencing Solutions through Polycom and Panasonic, Tele-presence solution through Polycom.
  6. Home, Office, Building and Industrial Automation through Smart 1-lomes powered by G4.
  7. IT Solutions through Laptops, Desktops, Networking, Servers, Datacenters (Lenovo and Fujitsu).

Customer’s Benefits on Maintenance Contract:

  • Free of Cost Complaint Resolution within 24 hours and for Outstation 48 hours as per defined areas of AMCY-6.
  • Free of Cost Periodic Preventive Maintenance.
  • Manufacturer trained Engineers foi- your equipment
  • Back up Equipment will be provided for a limited period of time if equipment is referred to work shop for repair subject to availability. Backup equipment would facilitate the running processes of client whereas client cannot demand exact or any specific model for backup. This facility is not applicable on Outstation cases. Any mis-commitment / negligence from service provider will entitle client to get backup equipment.
  • If referred to workshop the equipment Pick-up and Delivery charges will be absorbed by the “SERVICE PROVIDER”.
  • Online assistance will be provided to the Customer in working hours i.e. 9:00 AM to 5:30 PM.
  1. In OUT-STATION Coi Company will not accommodate for BACK UP EQUIPMENT provided if”
    BUYER/CONSUMER” insists for backup, furthermore, only Pabx, photocopier and Fax machine’s backup would be offered on daily charges bases where client cannot ask for any specific model of equipment for backup.
  2. Any mis-commitment /negligence from service provider will entitle client to get backup equipment.

If”PARTS OF EQUIPMENT” Requires any Replacement. That cost shall not be considered a part of this Contract. Estimates would be sent back to client for approval and execution would remain subject to approval of client.

The “BUYER/CONSUMER” shall have to bear the cost of any service rendered after expiry date of warranty period, unless a new Maintenance agreement is signed off.
The Buyer/Consumer shall provide the service provider with such access to the Equipment as is reasonably necessary for the service provider to comply with the terms of this agreement.

This agreement shall be valid for _______YEAR(S) starting from the date _________and end date_________.

If there is any existing wiring issue on “BUYER’s/CONSUMER’s” Premises, that shall not be considered part of this Contract. In case client insists on fixing such issue(s) our Technician shall facilitate however Customer will have to pay extra CHARGES in CASH.

The amount specified in this agreement shall be paid by the “BUYER/CONSUMER” within a period of one week, following the Agreement Award/ Sign Off date. Agreement shall be deemed as canceled if payment is not made with-in specified period. Furthermore, for such delayed cases where “BUYER/CONSUMER” is interested in contract and delay is on his part, extra Charges will be imposed on Daily Basis.

The “SERVICE PROVIDER” shall not be held responsible for not being able to render the services due to Reasons beyond its control e.g. earthquake, war, flood, natural calamities etc.

“Contract Customer will Enjoy Discount on CONSUMABLE AND PARTS OF EQUIPMENT”
This agreement cannot be sold or transferred to the third party, in such case agreement will be
cancelled/considered void

Courts in Pakistan are authorized for the settlement of disputes which may arise during the execution of this.

Branded equipment’s requires/recommends the use of branded consumables for full performance and safe operations. Repair costs of failure resulting from the use of inappropriate material s shall be billed to the “BUYERJCONSUMER”. Consumables are available for PPC, FAX and Printers.

Annual repair / maintenance fees, are stated below:

S. Equipment Model Equipment Serial No Maintenance Fee
1 PPC DP-8487 DJU13482 5000

 

  • Amount without Tax : 5000
  • Tax ___________________
  • Net Payable Amount RS 5000
  • Contract Customer gets the benefit of priority dealing as compared to Job Basis Customer.
  • Client satisfaction is of immense importance for AMCY-6. Client’s verdict, after resolution of complaint would be required to close the call rather than our technician’s confirmation.
  • Contract Customer will also have the added benefit of Discount on consumables and parts of Equipment.

NOW, THEREFORE in consideration of the mutual covenants and promises hereinafter set forth the parties hereto agree as follows,

Equipment Maintenance Agreement Terms and Conditions

  1. This agreement covers the service/maintenance (periodical checking, cleaning, adjustment etc.) work to be rendered by AMCY-6. “Trina, Vo1tronicsPover, Panasonic, Dahua, ACID, Polycom, Smart homes, Lenove, Fujitsu AUTHORIZED SERVICE CENTRE in Pakistan” which will be “SELLER” for the above stated products located at the following address of the buyer, Which will be referred as “BUYER/CONSUMER”. Thereafter, and in case Buyer and Consumer are different. Then BUYER Has to provide the complete Information of CONSUMER.

BUYER/CONSUMER

  • COMPANY NAME:
  • CONCERNED PERSON:
  • POSTAL ADDRESS:
  • TeI/ Cell No:

SELLER

  • COMPANY NAME:
  • CONCERNED PERSON:
  • POSTAL ADDRESS:
  • Tel/ Cell No:
  1. Periodic Preventive Maintenance shall be rendered on Quarterly basis and if any Customer Demands for Monthly or additional Preventive Maintenance visits then charges of contract will increase.
  2. The “SERVICE PROVIDER” shall bear all Traveling and Daily Allowance (TADA) of its technical staff for the Periodic maintenance services except outstations.
  3. Failure shall be reported within 24 (Twenty four) hours of execution time, where AMCY-6 the “SERVICE PROVIDER” having branch offices, at LAHORE, ISLAMABAD, FAISALABAD & KARACHI and within 48 (forty Eight) hours in all other cities. Repair work shall be accomplished by the “SERVICE PROVIDER”s authorized technical staff during regular working hours. Without verification of area Incharge! Call Agent the “BUYER/CONSUMER” shall not be requested to make any payment for the service rendered.
  4. In case if equipment goes out of order, the “BUYER/CONSUMER” shall bear Traveling, carriage and lodging cost of “SERVICE PROVIDER”s technical staff in other cities than Islamabad. Lahore, Faisalabad and Karachi where the “SERVICE PROVIDER” does not have a branch office.
  5. IN WITNESS WHEREOF, the Parties have executed this Agreement as of___________ day of_________, 20___.

BUYER/CONSUMER (AUTHORISED SIGNATURE)
Name: __________________________________

Designation: ______________________________

TEL: ____________________________________

(AUTHORISED SIGNATURE)

Breach of Agreement Letter of Complain

Sample letter to complain the breach of tenancy agreement, lease agreement, confidential agreement, franchise agreement, settlement agreement with other business, contractors, companies or individuals. Cover letter to contractors on breaking of contract.

Letter on Breach of Contract Agreement to Contractor

Mr. Alan Taylor

Chief Financial Officer

ABC Company

Warwickshire

UNITED KINGDOM

Dear Sir,

It is to bring into your attention that we had entered into parking agreement with yourself dated 22 February, XXX vide agreement reference no. XXXX.

As per the agreement, the fee for car parking is $5. However, we have received numerous complaints that your agents are charging beyond the specified limit. On receipt of those notices, we inquired the matter and the findings thereon substantiate the allegations imposed on your agents.

This letter is intended to notify you that you are found in contravention to our said agreement. You shall be bound to pay plenty as per clause no. 5 of the agreement. Further, you are requested to provide us with plausible justification in your favor so that we will not proceed with discontinuation of the agreement with you in the future.

Your prompt response would be highly anticipated.

Truly yours

Alan Taylor

Chief Executive Officer

Price Water Cooper

Letter to Cancel Business Partnership

Sample letter to cancel, dissolve or terminate the business partnership agreed on a signed document. Termination of partnership also require many formalities which are mentioned in the partnership dissolving letter. If you are ending your business partnership due to personal dispute, business growth or financial problems then this is a best letter for you.

Letter to Dissolve Business Partnership

Cape Industries Co.,
United Kingdom,

Respected Sir,

I want to say that I want to cancel the business partnership with you as I am shifting abroad and I want to shift my business there too. So I want to cancel this partnership as I intend to create my own company there.

Regards,

Jim

Sample Letter Terminating a Business Partnership

Mr. Daniel
Managing Partner
Tax-with Pvt. Ltd.
London

Subject: Letter to Cancel Business Partnership

Dear Daniel,

It is pleasure to have very long business partnership of “Tax-with Pvt. Ltd.” with you. We both enjoyed this agreed partnership in terms of profit, growth, goodwill and our friendship. Now we are in good positions and having capital to manage separate businesses as discussed in our last meeting. Our partnership goes long even more than our agreement. It was just because of your goodness and competency.

As for as our personal relationship is concerned we are having some issues because of our employees, which have been resolved in the last meeting. Before we get into any further misunderstandings as likely to be aroused we must get it dissolved and we keep enjoying our friendship.

We can proceed to terminate the partnership agreement as defined in our first agreement. Which clearly define the terms and conditions for termination of assets, capital, employees and goodwill.

I will request you to please review our first partnership agreement before our next meeting scheduled on Tuesday. We will also sign a stamp paper after successful termination of our partnership agreement.

Even after separating the businesses I hope we will be good competitors and beat in market as we did in last two years. It was very nice experience of partnership with you and I will ever miss a very nice partner like you.

Best wishes for your success.

Thanks in Anticipation,

Millie

Letter to Cancel Business Partnership
Letter to Cancel Business Partnership

Sample Agreement Format For Banking Facility

AGREEMENT FOR BANKING FACILITY FOR [company]

With reference to the meeting with Mr. __________ and Mr._____________ on dated 20TH Oct, 2016 regarding the Banking Facility for [company]. It was agreed as follow:

Scope of work:

[company] (Consultant) will provide consultancy services to make financing arrangements with one of the scheduled Bank for [company].

Target: Bank Guarantee up to Rs.10 to 15 Millions

Running Finance up to Rs. 10 to15 Millions

Total Limit Approval required: Rs. 25. To Rs. 30.0 Million with condition to having caution (60% of the market value ) in the property which he is offering

1. [company] will provide all required documents and will provide on demand.

  1. [Name] will try to get minimum Bank mark up for both LG (0.3%PQ) and RF (6 month KIBOR+3% ).

3. [Name] will try to get the Financing Arrangement with in max. one and half month

(45) days period with condition to provide all the relevant document and the funds on time.

Consultancy payments:

1. [company] will pay 4% of the total approved Bank limit on Running Finance and 4% on the Bank Guarantee value (Cash margin will be charged as per the policy of State Bank at that time).

2. [company] will make the payment for misc. expenses up to Rs. 150,000/- as and when needed basis. Balance payments will be made from the approved RF through Bank.

  1. Partial payments of Rs. 150,000 will be adjusted from the balance payment.

4. [company] will not make any other payments to Bank or any other concerned dept. [Name] will be responsible to deal will all concerned department’s until DAC issued by the Bank.

5. [company] has no right to back out after receiving the offer letter from the bank if he will do so then he will have to pay the agreed amount on his own source.

  1. In case Financing Arrangements are not approved by the scheduled Bank as agreed, [Name] will pay back (100%) payment to [company] with in 7 days without any notice.

Agreed and Signed on 20th Oct, 2016

Name 1: ______________________ Name 2:______________________

Witness: 1. ___________________ 2. ___________________________

Sample Agreement Format For Banking Facility
Sample Agreement Format For Banking Facility