Tag Archives: Complaint

Complaint Letter for Misbehavior of Boss

Sample complaint letter for misbehaviour of supervisor, boss, manager, bank manager, teacher, colleagues. Sample workplace harassment complaint letter to director or writing complaint about employee. Sample letter to employer for unfair treatment.

Sample Workplace Harassment Complaint Letter

CEO, Habib Pvt, Ltd
Dear Sir,
I work in creative department in your firm and doing well since I have been appointed. But, for some time I have problem with the boss, as his behavior is very insulting and sometime harassing. He disrespects women even upon small matters, although I am very punctual and work very well. His behavior is bad with the entire department. I wanted to bring this issue to you, so that you could take necessary action about this serious matter.
Best Regards,
Huma Ehsan
Art Director
Creative Department

Complaint Letter Against Boss

The Manager Operations,
Australian Transport Department.

Dear Sir,

This is to draw your attention to one of the serious matters of our department that is creating lots of problems for the staff. As you know I am working under the supervision of Mr. Adam who is the Quality control Officer. Unfortunately, Mr. Adam’s behavior has been intolerable for a few days. Almost all staff members don’t like working with him, he is rude and aggressive and on top of that he thinks that he is always right. Often he calls the names of his subordinates and treats them very badly.

You are requested to please look into the matter with your keen interest and formulate a committee that inquires the case in judicious way and submit its recommendations which are in best interest of the department.

An early action in this regard shall be highly appreciated.

Yours Obediently,
Peter Pounce (Accountant)

Complaint Letter against Manager

Respected sir,

I hope this letter will find you in best of your health and in good mood. Sir I am working in your company in marketing department for past 2 years. The subject of my letter is actually a complaint against the boss of our department. I am writing this letter on behalf of our whole department, we are facing a number of problems as his behavior with us is very rude and bad. we can’t concentrate on our work with his presence around us. He treat us like his slave and we have no self-respect in his opinion. Kindly just change our boss or at least warn him for future. Our department staff shall be thankful to you for this act.

Sincerely Yours,

Marketing Department

Application on the topic of complaining against my boss whose behavior is very bad with our department.

Respected HR manager,

My name is William and I work in the marketing department of the company. I want to bring this to your kind notice that our head who has been newly elected is not behaving well with the staff. He is very rude and sometimes he uses very harsh language and this behavior is not tolerable as we people work really hard and in return we do not want to hear such abusive language. I am writing this letter to you so that you may confront him and ask to change his behavior, otherwise it is getting very difficult to work in such an environment and it is affecting our performance. I hope you will take immediate measures to change his attitude.

Waiting for things to go back to normal.

William

Complaint Letter against Misbehavior of Boss
Complaint Letter against Misbehavior of Boss

Application against Bad Behavior of Boss

To,
The CEO of Helium
Karachi.

Dear Sir,

It is humbly stated that I am a diary clerk of dispatch branch. We are 15 members of this branch and i am writing this application on behalf of others too. We have been serving your firm for last fifteen years and we had a great time with all the staff members. But I am feeling sorry to say that new boss is disturbing the good image of our honorable firm with his bad behavior and policies. Head of previous higher management was so kind and cooperative with the lower staff but the new one feels insult to be polite with us. He often abuses us for nothing. He is a man of proud and does not respect anyone of us. We tried to bear his rude but our patience comes to an end when he hit one of our members in morning. We request you to advise him to mend his ways against such kind of misbehave. I am hopeful that you will take a batter step for the good and friendly environment of office.

Dispatch Branch,

Complaint Letter for Product Quality

Complaint Letter By Customer to company for bad quality product which damages you or your business with side effects or bad reactions.

Sample Letter of Complaint for Bad Product

Respected Producer/Company,

Oriflamme, Switzerland,

With due respect I have to inform you that I have suffered a harsh skin reaction by the make –up product known as the foundation, I had bought from your Barket Market Branch, Lahore. The reaction was severe enough to leave marks on my face despite the fact that I do not have a sensitive skin. All this has been caused by your Oriflame Foundation I applied a few days ago on my face. More importantly, I have been using that foundation regularly being your regular customer and when I checked the date of that foundation, it turned out to be expired. This behavior of negligence from your side is truly unexpected for me. I thereby request you to improve your quality standards and if there is some negligence or fraud going on from the side of the staff then please have a proper check on your staff, otherwise, you might face a case filed against you in court, which you will not want in order to save your reputation or some other action might be faced by you. Kindly, take a proper notice of this matter so that the customers don’t suffer in the future.

Thank You

Your Customer,

Carolyn De Lochlain

Complaint Letter Format for Poor Service

Sample application letter to complaint to company for its poor services, fault in services, Not resolving My problem, No response to my complaint. This letter was written to complain against telecom services to the govt department.

Sample Complaint Letter Template

Dear MobiGSM Team,

It is very hard for me to control my language now. I have talked to your office many times and the attendants were not be able to help me. I also receive some calls from your office against my complains but they excuse in a polite way and tell me that the problem is resolved but that was not more than a lie. I am trying from last two months and my problem is not been resolved yet.

I want to port my network and for this purpose i send sms to 667 for the confirmation of my details and activation date. The returning message does not show the “Activation Date”

I am writing the returning message here.

MSISDN:03001234567,

NAME: Muhammad Sami,

CNIC:1234568789579

ACTIVATION DATE:,

CONNECTION TYPE:POS

This message do not show me the Activation date required to port my network. I request you again to resolve my problem and do not force me. Looking for your ealiest possible reply.

Thank you

Best regards,

Muhammad Sami

Complaint Letter for Poor Services

We will post some more complaint letters to register all type of complaints to govt departments and private companies as a customer.

The Manager,

Standard Chartered Bank,

Wales, United Kingdom,

Dear Sir,

COMPLAINT REGARDING POOR RECEPTION OF BANK

I regret to state that I am an account holder at your bank for last five years but unfortunately I found great trouble while entering into the bank on the day before yesterday. As the bank timing was five pm but gatekeeper closed the gate before fifteen minutes and they did not allow me to enter into the bank. I pleaded with him and other staff of the bank but they did not take a notice.

Sir, I was in great trouble and wanted to get cash from the cheque for an urgent piece of work but the staff of your bank did not cooperate with me and they even closed the doors before off time.

I suggest you to please take strict action regarding above mentioned matter.

With thanks

Anton Chekhov

 

Reply Letter to Customer Complaint Templates

Sample letter to reply the customer complaints handling or resolving problem of the company customers. This response letter to complaint is taken from a multinational company. When they replied to our complaints.

Response Letter to Customer Complaint Sample

Dear Mr. Sami,

This is with reference to your email to PTA Complaint Cell dated October 28, 2010 regarding response received at your end against the SMS sent on 667 from mobile number 0300-1234567. We sincerely regret the inconvenience caused to you in this regard. However, please be informed that you are requested to kindly check the same after two working days. Please let us know if the issue still persists so as to enable us to further look into the said mater.

We would like to take this opportunity to thank you for your constant support and confidence, which has helped to make MobiGSM the largest and most sought after cellular service in Pakistan.

Please do not hesitate to fax at our Customer Care Support on 111-123-123 or email us at customercare@website.com  for any further assistance.

Yours sincerely,

Ubaid

Customer Care

Response Letter to Customer Service Complaint

Dear Sir,

With reference to your email, please be informed that your concern has been noted down and the details shall be shared at the earliest.

Please do not hesitate to email at customercare@website.net for further assistance.

Thank you for choosing MOBIGSM, we look forward to provide  you excellent service in future.

Yours sincerely,

Customer Communication

Reply Letter to Customer Complaint Template

Dear Sir,

Further to the following email communication, please be informed that your concern has been addressed. You are requested to kindly recheck after retrieving information from 667. However, please do notify us in case of any other concerns.

Please do not hesitate to email at customercare@website.net for further assistance.

Thank you for choosing MOBIGSM, we look forward to provide you excellent service in future.

Yours sincerely,

Customer Communication

Letter to Supplier for Not Responding

Sample letter to supplier for not responding to your emails, letters, decisions, placed orders etc etc or not working as per commitment. Letter for no response from the supplier with warning of cancellation of agreements/contracts.

Complaint Letter to Company for not Responding

To,

The management, Home net, NY

Respected sir,

With due respect, I would like to inform you that I have sent a complaint letter to your company for a poor a network connection. Sir I am a student and I have to do my work online and for that I need a good connection but from last week your company is not responding to my request and not even receiving my phone calls, sir business do not run this way. I request you to process my request otherwise I will switch my connection, please take action as soon as possible. Thanks.

From,

  1. Mike John, NY

Complaint Letter to Supplier for No Response

Dear Sir,

With reference to our last meeting held at your office on 21, September, 2015. It is to remind you that no action has been taken in this regard from your side. Keeping in view the points of meeting and the priorities discussed it was our primary task to have the required material at site as quickly as possibly you can deliver the material. It has been 3 days since that meeting but no response has been observed from your side in this regard. This is of high priority that material is needed at site in 2 days. We cannot compromise on the due date of completion of work by delaying the material delivery. So it is highly recommended that the action may be taken immediately to resolve this problem at the site. We need your positive response in this matter and timely action is mandatory.

Looking forward to a quick response from your side.

Thanking you and regards,

Kanza Khan

Warning Letter to Supplier for No Response

Dear Manager Production,

I am Zahir Shah, a permanent & loyal distributor of your company for the last 10 years. I have been purchasing your company medicines on regular basis. I have marketed them well and made up a good reputation in my territory.

For the last 2 weeks, I have not been getting supply on time. I make calls several times to your office, but I don’t get any satisfactory answer from your side. In fact, the company doesn’t behave professionally. By this letter, I want to bring into your kind information, if supply of goods is not made better from your side, I will simply close the business with you. So please look into this matter.

I look forward for positive relationships with your company.

Regards,

Zahir Shah

(Distributor-Natural Medicine)

Complaint Letter to Principal by Parents

Sample complaint letter to principal by parents against misbehavior of one of teachers with their son in the class. Parents write a complaint of teacher for misconduct with the child in class or institute.

Complaint Letter to Principal from Parents

The Principal,

The City School

Respected Sir,

I am father of Mr. Maxwell who is enrolled in grade X at your institution. Although there has always been satisfaction regarding annual academic results and efficient management of the institution yet it is regrettable for me to convey you my deep concerns about misbehavior of one of your school teachers with students in the class.

His name is Mr. John Stuart Mill who teaches physics to grade IX and X in your institution. He misbehaved twice with my son in the class during current week on the pretext of little mistake in one of his papers. He further told me that it has become routine matter for him to scold the students on little mistakes nowadays. His misconduct to my son was too harsh that he was afraid to go to school today. Such a behavior of teachers with their students in the class is extremely disappointing and regrettable.

As you better know there are many ways to rectify mistakes of students in the class. Being an educationist yourself, there is no need to suggest you that how much it is necessary for a teacher to behave kindly and affectionately with students so that they could learn and understand in a comfortable environment. Indeed it is the teacher who plays pivotal role in developing interest in students for study.

I have complete faith in you that you shall mend his conduct with students in the class. I look forward to you for no complaint in this regard in the future.

Thank you for your time and consideration.

Best Regards,

Complaint Letter to Principal from Parents for Least Focus on Development of Computer Skills among Students in the School

To,

The Principal,

Dear Respected Sir,

My two children are studying in your school. They are students of grade IX and X. I regularly check their home works. I am pleased to tell you that I am satisfied with the quality of education they are receiving in your school, but, at the same time I want to convey to you one of the concern regarding their studies. This is about the least focus of teachers on the development of computer skills among students in your school. Both of my children lack rudimentary knowledge about computer skills.

There is no need to tell such a learned scholar like you that how much it is important to gain knowledge about skills of computer learning. The contemporary age owes its modernity and scientific advancement mainly to computer which has become an essential tool to gain access to latest advancement in scientific and technological knowledge. Moreover, knowledge of computer skills has become mandatory for getting admission to well reputed colleges in our country as well as abroad. As you know, in addition to many other requirements, proficiency in computer skills has also become mandatory to seek any job in the market. I am quite optimistic that you will keenly consider for improving computer skills among students.

I look forward to you for issuing early instructions to all the concerned teachers.

Thank you for your time and consideration.

Best Regards,

Letter to Principal from Teacher About Misbehavior of Student

Sample letter to the principal from the teacher about misbehavior of a student. Letter to complain about the student behavior to school principal, college principal, or in academy.

Complaint Application to Principal by Teacher

To,

The Principal,

Dear Respected Sir,

I am proud of my institution for inculcating ethical and moral values among students along with high standards of learning. However, despite recurrent ethical instructions to the students, there are a few of them who intentionally violate the moral code of the institution. Mr. Johnson is one of such students who fall in the category of repeatedly misbehaving students in the class. He is a student of grade X with registration number 123.

He misbehaved with me during the lecture today when I warned him of his lack of attention to the lecture. His attitude towards me was utter disregard to ethical standards of our institution. Since the past couple of weeks, He has been expressing his cold response to me whenever I tried to mend his behavior to his teachers and his interest in his studies. On his misconduct to me today, I also advised him politely that his misbehavior towards teachers will prove quite harmful for his career and future. But, I am afraid he will not reform his behavior towards his teachers because of his consistently indifference to my past advices.

Sir, I am optimistic that your personal advice to him will bring the required change in his attitude. Please call him in your office at your earliest convenience so that he could appropriate his behavior with me in the next class.

Thank you for your valuable time.

Best Regards,

Hira

Complaint Letter by Teacher to Principal of School

The Principal,

Misber School,

Valencia Town, Lahore

 

Respected Sir,

It is stated that me, M. Yasir have been teaching English in your school. I want to put your attention towards a very unpleasant  scenario happened during my class in grade V.

I was writing an essay in the white board, there was silent in the class. All the students were busy in writing the same essay from the white board. In the meanwhile, Salman who always remained naughty in my class started hitting Umair with foot.

I stopped him doing so instantly and inquired about the matter. I listened both students and also took the witness of other students. After investigating, I found that Salman was wrong so I asked him to leave the class. It is happened in most classes.

I request you to please take a serious action against Salman, as other students are disturbing during their studies & it is having a negative impact on them.

Looking forward for your valuable advise.

Regards,

Muhammad Yasir

Report Lost of Mobile Phone to Police

Sample application for registration of FIR after you lost your mobile phone on road, stolen mobile phone, snatching of mobile phone in the street.

Application of Lost Mobile to Police Station

Respected Sir,

This application is to report a lost mobile. I had an IPhone 5 which I lost at the subway station while boarding on the subway. It was of black in color. I had all of my data and useful contacts in it. If anyone reports to you about such a mobile if he had found such please inform me about it. All other information about the model no. and its serial no. is attached with the letter.

Faithfully Yours,

Rana Imran

Application for Lost Mobile to Police Station

SHO AIT Police Station,

Subject: Application for the Lost Mobile

Dear Sir,

It is submitted that I have lost my Samsung S6 Mobile somewhere in Moon Market during shopping. Its EMIE # is 1234CXXX45. You are requested to please register F.I.R for this case and also direct the concerned for its recovery through your tracking system as soon as the same is switched on.

An urgent action in this regard is requested please.

Yours Truly,

Anwar Sadiq

Report Loss of Mobile Phone to Police

The Police Station,

Jail Road,

Lahore

Subject: Registering Complaint of Lost Mobile Phone

Dear Sir,

It is to file a case of lost mobile phone to you. I have been buying fruits from a vendor in front of the Fast food chain on Jail Road, Lahore around 10:00 am on 7th August, 2015. I attended a call from my wife while I was standing at the fruit stall and then sat back in car to call at home. When I tried to do so, I realized my mobile was not with me. I am not sure if it has been stolen or lost by me. I request you to kindly file my complaint and take an action on this. My phone was a light golden color IPhone 6 with a silver hard casing over it.  If found, please return it to me as my phone contains some very important contacts and some great memories with it. I’ve provided my contact number, email address and residential address for this purpose. I am very hopeful that you’ll be able to find my phone.  I shall remain highly obliged to you for your assistance in this matter.

Looking forward to hearing good news from you soon.

Sincerely,

Umar Shahzad

Application for Report of Lost Mobile Phone and Action to Police Station

The Deputy Inspector General,

Police

Dear Sir,

It is to inform you that me, Mr. Faisal Khan have been a gentle citizen of my area. I have never involved in any criminal activity nor have any enmity with any one.

Yesterday, I visited my near Grocery store which is quite big & have a great hustle & bustle. I was busy in purchasing some of grocery items and my mobile phone was in my pocket.

After completing my shopping, I came to the front counter for payment. As I put my hand in my pocket to take out the money, I noticed that my mobile phone is not in my pocket. I checked in detail and also searched in the store but could not find my mobile.

I requested to prepare an FIR against the store, police did so. Unfortunately, it has been 3 weeks, there is no any positive response from Police.

I request you to please look into this matter & help to recover the lost mobile as it cost Rs. 50,000.

Regards,

Faisal Khan

Application to Police Station

To The SHO

Dear sir it stated that I was travelling from my college to home today afternoon via city transport bus. My journey comprises about twenty minutes or so and during this period of time I missed / lost my cell phone somewhere in the bus or at bus stop. I also called on my mobile number but it seems that sim has been taken out. Model Num of my mobile phone is Samsung Galaxy. It want to register a report in this respect in the Police Station. It is therefore requested that a report of loss of my cell phone may kindly be registered.

Yours sincerely,

Raza

Application for Lost Mobile to Police Station

The Station In charge

Southeast Police Station

Beihang, PRC

SUNJECT: APPLICATION FOR LOST MOBILE TO POLICE STATION

Respected Concern,

I am a resident of your area, House No. 14, 3rd street. I have lost my cell phone today while I was shopping in the central market plaza. I am taking this in to your notice for your kind support and action in tracking my cell phone or blocking it otherwise to avoid its unauthorized use. My cell IMEI is 12345678910111. Kindly proceed with this application and oblige me.

Yours Sincerely,

Emul

Complaint to Supplier for Poor Quality

Complaint to Supplier for Bad Quality of Construction Material. Request letter to supplier for replacement of poor quality products and materials.

Letter to Supplier for Poor Quality

Dear Sir,

It is to have your kind attention that it has been observed that the material you are supplying from the last month is not up to the desired quality and standard. We have been buying material from some years from you but never encountered such kind of problem before then this time. As we are facing the lack of quality problem we need this to be resolved by you at the earliest.

Recently you delivered us some trucks of cement that consisted of 2000 cement bags. While utilizing that cement out material tester observed clots of cements being coming from bags. It is observed that the cement has been damped and clotting has been taking place inside the bag. So we stopped our work right away and have that material tested. While we tested it is found that the concrete strength achieved by used of that material is under our requirement and below the desired strength. So it is requested that you may replace us that material and provide us a standard material so that we can have desired results.

We will be having more of your material in future based upon your action on this problem. I hope that you will take an immediate action to insulate this problem that we are facing. It is also requested that provide us the material in time as we cannot afford to slow down the progress of the project. We have to complete the project in the agreed time maintaining the standard quality of construction.

Looking forward to a quick action in this regard from your side. Thanking you in anticipation.

Yours Truly,

Project Manager

Sample Letter to Supplier for Poor Quality of Stores

Dear Awan Traders,

This is to inform you that the stores deliver by you in our warehouse last week against our supply order dated 15 jan 2016 has been inspected by our quality assurance team under supervision of the chief inspector. Feeling sorry to mention here that the entire store supplied by you has been rejected by the quality assurance team and they have endorsed on the delivery challan to return the store back and replace it with quality store as per specifications and standards of the contract agreement. Keeping above in view you are here by instructed to replace all the supplied items with quality goods so the agreement is completed in its true letter and spirit. Hopefully you will carry out the task as directed as soon as possible to avoid any inconvenience in the later stage please.

Sincerely Yours,

Amcy Traders

Complaint Letter to Supplier for Late Delivery of the Material at Site

Sample of Complaint Letter to Supplier for Late Delivery of the Material at Site. Warning for next late delivery contract will be cancelled.

Complaint Letter to Supplier for Late Delivery

Respected Sir,

It is hereby to inform you that as we are your regular client since last few years and we always put demand to you. But since last few month there Is always a complaint from your side for the late delivery of material at the site which is really alarming situation for us. The major lost is that our commitment with client is extended which we face in form of extra cost and time as well as it is against the rules of company. It is not a good sign for us because it is decreasing our company repute in the market.

Apart from this the poor people who are working in our company cannot get work for that day which is also a critical situation.

I hope you will understand our problem and there will be no delay from your side in the future.

Thank full in advance.

Yours faithful,

XYZ

Letter to Vendor for Late Delivery or Supply

Dear Awan Ent

It is apprised the contract agreement for the supply of constructional material and allied items was concluded between your company and our office in the two months back. Against the said contract our office issued you a supply order just after conclusion of the contract for the delivery of stores at site. But despite passage of a reasonable time of two months you have failed to supply any quantity out of our supply order. It is very important to realize you that due to your negligence our constructional progress is suffering very badly which is ultimately damaging name of our department. You are here by once again directed to gear up your resources and deliver the store immediately without wasting any further time. One more thing is also keep in mind that if you fail to deliver the store the same contract agreement will be entrusted to some other contractor on risk and cost basis and loss incurred to the contract will be debited against the earnest money deposited in our office by you. So it is hoped that you will take this letter extremely important and seriously and complete the supply in no time without fail.

Yours sincerely,

Letter to Supplier for Late Delivery of the Material

To,

The Supplier,

Subject: late delivery of material

Dear Sir,

It is to have your kind attention to the looming problem at site due to some kind of delay in the material delivery. It has been two weeks since our last received consignment from your side and after a day or two we submitted our next order for material to your office on urgent basis. As mentioned earlier it was an urgent delivery case so we cannot compromise on the late delivery of material at our site. It is mandatory to have material delivered for a sufficient pace of work to be kept going as it is a fast track project so no delay in its deadline can be tolerated. After the submission of order no action or response has yet been received from your side. So it is advised that an early action may be taken in this regard from your side to carry out the delivery as soon as possible by 21, September, 2015. In case you are unable to perform this order delivery to our site before the mentioned date, please inform us a week before the date so that we can make any other arrangements in the meantime.

A quick action in this regard will be highly appreciated.

Thanks and Regards,

Miller Phil,

Executive Head

Letter to the Supplier for Delayed Delivery of Purchased Goods

Dear John Robert,

I hope you shall be hale and hearty. The history of our business interaction is marked by profound trust due to on-time delivery or exchange of goods and services. However, our recent business deal in which I purchased auto parts for Toyota motor cars could not result yet into delivery of goods despite final payment. In fact, the delivery of purchased goods was expected yesterday. Hence, the purpose of this writing is to remind you regarding delayed delivery of invoice number 11223.

I must tell you that further delay in this regard will compound my problem as I shall not be able to provide on-time services to my clients. Moreover, being a businessman yourself you can understand that how much it is hard to regain trust of any of the clients after it is lost once. Please make sure that my purchased goods are delivered to me in next 24 hours. I hope you shall keenly consider my reminder.

Thank you,

Best Regards,

Mr. Gibbs Fernandez

Complaint Letter to Supplier for Delay in Delivery

Dear Mr Imran,

It is to inform you that we are continuously receiving late supplies from your end. Due to this delay we have bare huge loses last month.

We are continuously in contact with Mr. Usman but because of his false commitments, we are not receiving orders on time. From now on in-case of any delay your order will be cancelled and returned.

Regards,

Hassan Tahir