Sample notice to business partner or partner company to intimate about the expiry of fixed term contract and request the renewal of the contract for further/future business relationship.
Notice for Expiry of Fixed Term Contract
Mr. Alex Steward
Head of Business Development
Wall Street Company,
I am hoping that you are enjoying good health and I am praying for the same.
It is to bring into your kind attention that we had entered into business development agreement with your good honour dated January 01, XXXX. The reference no. of the agreement is XXX/XXX/XXXX. The agreement was expired on December 31, XXXX
For this purpose, our team of legal experts drafted an agreement for renewal purposes wherein your professional fee enhanced from $100,000 to $ 150,000 on annual basis. Further, out of pocket expenses shall be 15% of professional fee. The other scope of services mainly comprises the same as of previous agreement.
We are enclosing draft agreement herewith for your ready reference. You are advised to provide us with your concurrence on the same so that we may proceed with finalization of said agreement at our earliest.
We are looking forward to continue professional business relationships with your organization.
Thanking you and with profound regards.
Very truly yours,
Head of Business Development
End of Contract Notice Letter Sample
I would like to draw your attention on an important issue, that our business contract expiry date has been arrived which is 30th September 20XX.
Kindly renew the Business contract or apply for new one because after expiry date no one will be accommodated.
Sample complaint letter to contractor for breach of contract on the site, building, rented place due to misuse of property, poor services, project time, safety issues etc.
Breach of Contract Complaint Letter
Mr. Faheem Ansari,
CEO, Group of Companies,
I’m writing this to bring into your notice an incident which took place today at our West wing project being managed by your engineering team since last 6 months.
It was in the afternoon when a fire alarm was activated and it remained active until the residents of the tower evacuated the building considering it a real fire alert although it was activated due to the humidity in the environment.
After the evacuation, our security team reached at the site and silenced the alarm manually from the control panel However; all the residents were disturbed due to the panic situation and irresponsible building management.
As per the agreement your team was supposed to be on site 24/7 to respond to any such situations but at the incident time no one from your team was available on site and they came later after more than three hours which is a clear breach of the agreement and the issue has been escalated to the top management.
Hence, you are requested to appear in the meeting tomorrow at 09:00AM at our head office with your operational manager to discuss further on this.
Sample letter for termination of contract for breach of services, poor work progress, poor quality of work, dispute of employees etc.
Letter for Terminate the Contract with Vendor
Dear Mr. Vicky
This is reference to our contract regarding the construction of an office building in Dubai. Unluckily, we did not get the services we agreed on and your firm also delayed in providing building material which caused us high loss. We hired your company after reviewing its reputation, but unfortunately we did not get the desired results. We raised this issue before and were assured by you that the delay won’t happen again. Since, you could not keep your promise so we want to terminate the contract with you. Kindly consider this letter an authentic documentation from our side and clear the site as soon as possible so that we can send another contractor. I hope a quick response from you.
Letter for Ending a Contract
I have written this letter to you in order to inform you that I end the contract in which we were parties today as I am not satisfied with the quality and quantity of work you provide despite the handsome payment we made to you. I hope you improve your work in the future.
Letter for Cancellation of a Contract
Mr. Theone Grey,
I hope you are doing well. I am writing this letter to officially terminate the contact between us. I have been working with you for two years and everything was smooth. I have been facing trouble in getting the payments and I wrote you a letter about three months ago that your company is following the contract on which we both agreed. The section 3rd of the contract clearly stated that the payments must be done within the 15days after delivering goods. You have failed for the last three months paying the money on time which caused me trouble. I can’t work under this kind of situation where your company is continuously violating the contract which has been mutually made by both of us. The section 10 clearly stated that if the company will violate any section of this contract for more than two months then the contractor has a right to terminate contract.
I have a good time with you working but with can’t work with you anymore. I hope we are crystal clear on this. The legal documentation has been attached with this letter even so if there is anything comes to your mind I am ready to discuss.
Sample letter to contractor for informing him about making the final payment and settlements at the time of finishing or ending the contract.
Final Payment Letter to Contractor
The Olay Constructions,
Mall of Sidney
This letter is to inform you about the dispatch of your payment against the construction project you completed last month dated 28-04-2016 for this company. The transaction for the amount of 30,000 USD has been made to M/S Olay Accounts at Sidney bank. Reference no for verification is 50CXDS. Kindly acknowledge us aback for the payment confirmation in reply to this official letter.
Thanks and Best Regards
Virtual Travels AUS
Final Payment Email Letter to Vendor
Eden Housing Ltd
Dear Mr. Brad,
This is reference to my contract with you for the construction of my house in London. I have paid the final amount as per contract after the completion of construction. Now there are no dues to be paid, and in the end I want to thank you for your professional services and completing this project in time. Looking at your services, I will surely recommend you to my friends whenever required. Good luck to you for your future projects.
Final Payment Letter to Contractor
Mr. Adam Jarrah
Sir, I am writing this letter with a very happy heart as I am very pleased with the work you have done in constructing my new house. I gave you the order of constructing my house exactly a year ago and I’m surprised as well as amazed with the brilliant work you and your team has done in such a short span of time.
As per contract, I have already made all the payments on time and with this letter, I have transferred the final payment to your bank account as well. I wish to work with you in future as well and I wish you and your company success. Thank you for the excellent services you have provided us.
Paid in Full Letter to Contractor
Mr. Jeff Peter,
I have been trying to reach you out but could not find you anyway. You are well aware of our contract which is about to end but its last payment was due on us. I have consulted with our accountant which has cleared your account with us. The final payment after calculating is what I have attached with this letter. The copy of detailed payment history is also attached with this. If there will be any confusion even now you are most welcome to reach me anytime.
It was a good experience working with you.
CEO SM NY.
Request Letter for Full & Final Payment
The Managing Director,
London fire service
With reference to the subject cited above, it is submitted that our company has completed the assigned task of fixing tiles in head office building. The concerned station in-charge has also issued satisfactory report of the completed work.
Therefore, you are requested to please process the bill of full payment at your earliest.
Request Letter for Full Payment to Contractor
As per our contract, a proportion supply of tiles has been delivered on construction site. However, due to some other reasons further delivery is delayed as funds have become insufficient. Hence it is becoming hard for me to keep up the supply as required. Prices of tiles in market also keep fluctuating, hence supply is interrupted. That is because I wasn’t paid enough to perform the task to our requirements.
This delay can affect overall progress of the project. To overcome these obstacles, I need a full payment so I can finalize demanded supply according to contract. I can pace up with current progress of construction if payment is provided as a whole sum.
Sample application letter to get cleaning contract of commercial buildings, banks, apartments and houses etc. Sample letter of expression of interest letter for cleaning contract to companies etc.
Cover Letter for Cleaning Contract
Jamal Sons Departmental Store, Lahore
This is reference to your advertisement in ‘The Daily News’ about the project of cleaning on contract basis. I am an experienced contractor and I have 10 years of experience in this regard. I have very hardworking, dedicated and professional Cleaning staff. I assure you that I will provide best cleaning services and my rates are also low compared to the rest of the market. Kindly consider my application so that I could provide you best cleaning services.
Best Cleaning Services
Proposal Letter for Cleaning Contract
The Managing Director,
Hyper-Star Shopping Mall,
Letter for Applying For a Cleaning Contract
We have been apprised of the fact that your shopping mall requires altogether cleaning on daily basis. For this purpose we apply for our services to be engaged for your shopping mall as our company is widely regarded as one of the best companies in the district that provide services of cleanliness.
We have a vision of keeping our clients fully satisfied with our work and make everything clean following the principles of hygiene. We assure you of the best services that cover the areas of particularly removing of garbage from bins, washing of floors and dusting from the offices.
It is pertinent to mention here that ensuring the cleanliness from respective counters is the responsibility of the stakeholders and the company will not provide its services to them instead it will cover the entire building of the mall.
In this context, you are requested to provide us the opportunity to show our work and services of cleanliness and sign a contract in this regard.
Hope for your favorable response.
Glasgow Waste Management Company
Letter for Cleaning Contract of Office, Factory, Plaza, Building
I am John and with all due respect it is stated that I have heard that the company which was handling your cleaning contract shifted to some other city and your company is in search for a good company for your cleaning contract. Sir we have started a new company that handles and manages the cleanliness of a particular area .We are very good at what we do and I assure you that you will get completely satisfied with our services. You can also pay us a visit and check our way of managing things and also we can give you a proper walk through of what are the full services we will be giving you in our package. We are a new startup company and we strive to do better .We do not compromise at our standard of work and we are also willing to give you discount. I hope this all will make you pay us a visit and work with us. I hope to hear a call from your company soon.
Sample letter to company for contract of transportation of goods/products/items as a transport company. I want a letter to apply to company to transport their goods. Am a transporter
Letter to Apply for Transport their Goods
The Management team, Nestle Pakistan
With due respect it is stated that I have started a new business setup of transportation, I know it is hard to trust a new setup as compared to the market, but I assure you that you will be grateful to assign me your work. I have registered cars and trucks. I will provide all the official details, looking forward for your response. Thanks.
Shah Transport PVT
Application Letter for Transport Contract
Subject: Application for Transport Contract.
From a reliable source I have come to know that you are looking for a transport company that can provide you a solution for all the transportation of all your consignments from factory to the franchises all over the Province.
I am running a company which is providing such solution from more than 20 years and we are serving more than 200 companies in all over the Punjab.
I have carefully examined your needs and thus prepared and attached one fixed cost and one volume of deliveries based proposal . You can happily compare our proposals with other companies in the market.
I am looking forward to meet you in person so we can discuss this business opportunity in detail.
CEO and Founder
The Transport Co
Application for Transport Contract
The Administration department, Kinnaird College
We have got to know through newspaper that your college needs a transport service for your female staff and students. Sir I would like to introduce my company to you, it’s a new startup and we are giving best services. We have high quality buses with AC/ heater option, the seats are comfortable and cozy. I request you to give us chance so we can provide our services according to your demand.
Searches related to Application for Transport Contract
Sample letter to client for printing contract with offer of lowest printing rates with high quality of designing and printing services. I needs a proposal letter for printing contract to a company.
Request Letter for Printing Contract
Chief Human Resource Officer
SUBJECT: Requisition for Printing Contract
Being a sole printing contractor for the multinational companies, I also want to offer my services through this proposal to your company. I have already submitted my quotations with the bids. Surely it would offer an economical rate from market. Kindly review the submitted documents and enjoy our quality printing services.
Sample letter to terminate the services of any vendor, contract, agreement that you have made previously with someone or company. Services normally terminated because of poor quality, lack of required standards or delays.
Letter to Terminate Services Agreement
Mr. Umer Farooq
Dear Umer Farooq,
We are thankful for your efforts to write quality contents for our clients. Your content do not match our quality standards and I decide to terminate your services immediately. You will be paid for your work on 21st and 25th April but not to be paid for 26th March because of quality issues.
You can collect your payment from the office or you can get it as bank account transfer. Thank you again.
Employment Contract Letter Sample for Teachers and Professors. This is also known as Job Contract Letter and it can be used for multiple training jobs in schools and offices. Pre-Selection Appointment Letter with terms and conditions.
Job Contract Letter Format
Miss Ayesha Iqbal
150-B-1, Faisal Town,
Subject: Selection for 3 months training course
Dear Ayesha Iqbal,
I am pleased to inform that you have been selected for 3 months training course. The training program will be from 16th November XXXX to 16th February XXXX, Monday to Friday from 8:15 AM to 2:15PM.
During this training the school will not charge for the training and will pay a stipend of Rs. 10,000 only. During training there will be continuous assessment and monitoring by observing your punctuality, behavior & discipline, performance & your attitude towards children and interpersonal relationship and by oral & written tests. At the end of the training you will be given final test.
This selection is only for training and not a letter of appointment or guarantee by any means for any job in school. However after successful training there will be formal selection for appointment according to number of vacancies available at the school.
If you agree to the terms of the training kindly report on 16th November, XXXX at 8:15 AM. Please sign the acceptance of offer for training.
I confirm acceptance of the terms and conditions of the training course set out above.
Signature of Trainee
Contract Letter for Appointment of Professor
Dear Ms. Kanza Faisal Khan,
Congratulations! you have been appointed as Assistant Professor on contractual basis for 2 years starting from 20th July XXXX. For first three months you will be on probation period and your performance will be checked time to time. Only in case to good performance you will be able to continue your job after the probation. After the contact expiry the employer can extend your contract period but it highly depends on your performance, employer and situation of that time. Again we congratulate you and welcome you to the university on behalf all teaching and administration staff.