Tag Archives: Letter

Letter for Apology and Replacement of Damaged Goods

Sample letter to business clients for apology on damaged goods and replacement of the goods as per policy.

Apology and Replacement of Damaged Goods Letter

Mr. Jackson,

Super Town, Glasgow.

It has come to our notice that a few numbers of electronic items purchased by you got damaged and malfunctioned while delivering through our representative, yesterday. We have carefully examined that fault is entirely from our end and your damaged goods would be replaced with new very soon.

Furthermore, I apologize for this inconvenience which you faced in above mentioned situation. Our salesman will soon contact you for further inquiry and information.

I would appreciate your immediate attention to this matter.

Thanking you.

Sales Manager,
Hyper-star

Letter for Apology and Replacement of Damaged Goods

Mr. Anthony,
Purchase Manager,
Blue Friends Co. Inc.
Florida.

Respectfully, I have come to know that the stock of paper that has sent to your company last month was water damaged and you have sent a letter to my company for replacement of the stock.  I am very sorry for you inconvenience.

Sir I was not aware of the fact that the stock was water damaged as it might be negligence of caretaker of the warehouse. He should check the stock first and then send it to you. Please accept my humble apology in this regard. We will replace the entire damaged stock as well as we will provide 20% discount to your company on the payment for this.

Accept my apology once again. Thank you so much to have business with us.

Yours sincerely,

XYZ

Apology and Replacement of Damaged Goods

To Justin Oscar,

Thank you for your complaint that we recently received. I am writing to you to apology for the damaged goods. I would like to replace the damaged goods with this apology letter. Hope you will accept our apology and receive our goods happily.

Thank You For understanding.

Regards,

Bennie Albert

Warning Letter Format for not Submitting Report

Sample warning letter for not sending report to government department within due date. Email to warn companies for not submitting their reports.

Warning Letter to NGOs for Late Submission of Report

To,
Heads of all listed NGOs

Sir,

All heads of listed NGOs are hereby being warned by state officials to submit the reports which were due 3 days ago. Cause of action has been raised due to lateness of report government signatory officials. Such acts amount to offense and may result in cancellation of registration of your NGO. An official notice about these actions had been issued before the request of report. Therefore responsibility goes to heads of NGOs.

It is now hereby ordered that reports must be submitted within five days from today. Failing to comply will cause serious consequences.

Yours sincerely

Public Relations Officer,
USA

Warning Letter for not Submitting Report

Dear Employee,

It is a warning Letter for not Submitting Report on time. As the deadline was one week back, but you didn’t responded yet. Kindly submit the report before next week or as soon as you can.

Thank you for your time

Company: XYZ

Sorry Letter for Issuance of Wrong Certification

Sample letter to apologise for mistakenly issuing wrong certificate to the student, client, customer, dealers, franchise, registration certificate etc.

Letter Apologizing for Mistake

Respected Sir,

It has been made a mistake by our employee that you was issued wrong certificate. I hope it was a misunderstanding and we are looking for the reason behind it.

Kindly come to our office and collect the right certificate. We are humbly sorry for our mistake, surly we will take care of that.

Thank you

Nadeem

Apology Letter for Issuance of Wrong Certification

Mr. Alex Steward
House No. 1, Street No. 3
West ham
UNITED KINGDOM

Dear Sir,

We hope that you are enjoying extremely pleasant health.

This is with reference to our earlier letter no. ABCD/01/ED/123 dated 23 November, XXXX and your letter in response having a reference no. DDD/02.ED/123 dated 26 November, XXXX wherein you highlighted a deficiency on our part in addressing the certificate in your name erroneously which actually belonged to other member of the Institute and requested us to issue correct certificate to your good self.

Firstly, please accept our apologies for inconvenience being faced by you. To err is human and the mistake is highly regretted.

We may inform you that we are in the process of dispatching the needful at your designated address. We may request you once again to ignore. We will ensure that you would not be faced with such kind of mistakes in the future. Thus, we welcome health criticism to improve our quality standards.

We are looking forward to continue professional relationships with your good honor. Thanking you and with profound regards.

Alan Taylor

Head of Exams
Institute of Chartered Accountants

 

Sample Letter for Change of Mobile Plan

Sample letter for change of mobile plan, converting postpaid to prepaid. Postpaid to prepaid letter/ application format here.

Application Format for Converting Postpaid to Prepaid

The Manager Operations,
ZONG Telecom
May 10,

Respected Sir,

I wish to apply for the change in my mobile plan from postpaid to prepaid, being a regular customer of your company since year 0000. I have to take this step on account of exceeded amount of bill which I have paid for last three months and all this happened because I don’t have check on my mobile plan.

Anyhow, I am not facing any kind of issues with respect to the services provided by your company. It is therefore requested that my mobile plan may please be changed into prepaid so that I could manage my monthly budget easily.

If you require any further information, please contact me on my mobile number.

Robert Frost,
03001234567.

Postpaid to Prepaid Conversion Letter E Mail

To,
The manager, Zong network

Respected sir,

With due respect, it is to inform you that I want to switch my network plan from postpaid to prepaid account. I have provided all the required details along with this email. Kindly process my application urgently as I have to go out of the country. Thanks

Regards,

Mr. Khalid Malik

Admission Rejection Letter Samples

Sample admission rejection letter from principal, directer of the school/college after entry test or interview of the candidate for a vacant position or advertised job.

Rejection Letter from Principal

Martin
Jubilee Apartment
Sultanate of Oman

 Dear Martin,

This letter is a notification about your admission proceeding against your application to the School of Engineering, Department of Industrial Engineering at this university. Your application has been thoroughly reviewed by the admission committee but did not pass the final review just because of limited number of the seats against the program. Please note that this program is highly competitive and this decision doesn’t question your research quality at all.

Best of luck for your future

Prof. Jiao Tong
International Students Office
Tsinghua University

Admission Rejection Letter Template

Mr. Mark Simon
New York. USA

Dear Mark,

I regret to inform you that your application for admission in New York University’s Electrical Engineering program has been rejected by our admission evaluation team on the ground that your performance in the written test was below par in the subjects of Physics and Mathematics. Although, your record in co-curricular activities is quite extra ordinary, I advise you to improve yourself in the aforesaid subjects and try again at the time of openings for next session. We hope you will have a better luck next time. I wish you best of luck for your future.

Smith Gregory
Director Admissions

Letter to Elder Brother about Studies

Sample letter to brother, sister and parents to inform them about your study progress, degree status in email or message on letter.

Letter to Elder Brother about Studies

To
Javed Kapoor
Talpar Town
Goa, India

Dear brother, I received your letter inquiring about my studies and health. I am fine and well and hope you are too. I am very glad to enlighten you with the fact that I passed my final exams of 8th grade with flying colors and achieved 1st position in my section. I studied very hard for these exams. I used to get up at 10pm to study and sleep after midnight.

This is also because of your well wishes that I succeeded. I hope to continue studying like this to make you and parents proud. I would write to you whenever I get a break from studies again. Pay my regards to everyone at home.

Yours loving,

Adhitya Kapoor
Bilarri Hostels
Mumbai, India

Letter for a Brother from Hostel

To,
Mr. James John. LA

Dear James,

How are you and every one at home? Hope mother is fine. I am also fine and my studies are going well, my exams are about to start and I am working hard to score good grades as it is my final year.

I wanted to say thanks to you for attending my parent teacher meeting as no one was able to come and attend it but you managed your time for me, it’s a great favor brother. My teachers are really impressed by you and they have appreciated me, I am so lucky to have a brother like you, I know you are very concerned about my studies and you want me to be a successful person in life; I promise you that I will not let you down.

Take care of yourself, hope to see you soon, pay my regards to everyone at home.

With love,

Mark john, Miami

Letter to Elder Brother about Studies
Letter to Elder Brother about Studies

Letter to Elder Brother about Studies

To,
Dear Jason Mark, Bakers Street, London

How are you? Hope you find this letter in best of your health. I am also fine here. How is everyone at home?

I got your letter last week but I could not reply early because of my annual exams. I did my best in the exams and hoping for a good result. I know you are concern about my studies and asked in your previous letter as well. I know I did not performed well in my last semester and I take responsibility for my bad grades but this time I did my best to get good grades and to make you and family proud of me again.

I am happy to have a brother like you who always understands me and support me in every situation. I wanted to tell you that in next semester I will be taking some marketing course and my thesis also and for that I need to discuss some points with you. We will discuss this in detail when I will come home and probably I will be coming next month. Pay my regards to everyone at home and take good care of your health. Remember me in prayers.

Yours truly,

James Mark

Letter for Insurance Policy Cancellation

Sample application letter to cancel the insurance policy you have purchased or supposed to purchase from an Insurance Company. Letters are available to cancel all type of insurance policies below. Letter to insurance company requesting cancellation of your insurance policy/insurance contract etc. Sample auto insurance cancellation letter to agent or insurance agency.

Letter to Cancel Health Insurance

State Life Insurance Co.,
Lahore, Pakistan

Respected Insurance Company,
I have to say that I want to cancel the health insurance policy I have bought from your company. The reason behind this is that the reports on whose basis I had bought the policy have turned out to be erroneous. I had my medical tests again and they have turned out to be negative for the particular disease.
So, I want you to cancel that Insurance policy on my name. I shall be very thankful to you.
Your Customer,
David

Letter to Cancel Life Insurance

Adamjee Insurance Co. Ltd.,
Lahore, Pakistan

Respected Company,
I have to say that I want to cancel the life insurance policy I had bought from your company. The reason behind this is that I can no longer pay for it as my business has collapsed and it is difficult to pay for it now.
So, please cancel it. I shall be very thankful to you.
Your Client,
Bill Gates

Letter to Cancel Loan Insurance

Jubilee Insurance Co. Pvt. Ltd.,
Lahore, Pakistan

Respected Company,
I have to say that I want to cancel the loan insurance policy I had purchased from your company for the reason that I no longer require it for my company and it will become expensive for me if I continue to pay for the insurance installment.
I would request you to cancel the insurance policy I bought from your company. I shall be very thankful to you.
Your Client,
Diego Vas

Letter to Cancel Insurance Policy

The manager, IFG life insurance company, US

Respected sir,

I MR. J K Smith, would like to tell you that I have signed an insurance policy with you last week but as I researched I got to know that there are other companies that are offering a good policy than your company, I would like to cancel my deal with you as I am interested in somewhere else. I will visit you tomorrow for all the formal processes. I hope you will understand the customer’s demand and will provide good policy next time. Thanks.

Regards,

J K Smith, US

Letter to Cancel Insurance Claim

The manager, IGF insurance company, UK

Respected sir,

With due respect I would like to bring it to your knowledge that I have claimed insurance for my lost car last week  but fortunately I have found my car back, and now I wanted to cancel my claim request as I don’t need it now. I am very thankful to you as you responded to my request so quickly and you have always been there in the time of need. Thanks

From,

Mr. John David, UK

Letter for Insurance Policy Cancellation

To

Mr. Charles Whitmore

Directing Manager

HHB Insurance Co.

Texas, USA

Sir, I am writing this letter as a written notice for cancellation of my insurance policy. With full regret, I have to inform you that the change in your policy plan did not satisfy me therefore I would rather not continue it. Kindly accept this letter and refund the unused amount of my insurance premium. With this letter I also advise you to seize monthly deductions from my bank account for the premium. Thank you for your cooperation.

Yours respectfully,

David Afrom

Texas, USA

Letter for Car Insurance Cancellation

To

SBY Insurance Company,

Lahore

Subject: Cancellation of Car Insurance

Dear Sir,

It is duly submitted that I am going abroad so I have to sell my car. My car (Registration No IHA-9898) has been insured by your company vide insurance policy # SBY/36355/16. It is requested to please cancel the said Insurance as soon as possible. I shall be grateful to you.

Best Regards

Jamshaid Ali,

Garden Town, Lahore

Letter for Insurance Policy Cancellation
Letter for Insurance Policy Cancellation

Letter to Parents Asking for Money

Sample letter to parents to ask for fees and pocket money from abroad, hostel, boarding facility etc.

Letter to Parents Asking for Money

Dear Parents,

I have to inform you that the due date to submit the fees is very near. I have been warned by the administration to submit the fees in 2 days otherwise I would not be allowed to sit in the class which would eventually affect my grades. I have been lazy enough to not inform you about the required fees before and now I feel guilty. Kindly send me $1000 so I can pursue my studies with sheer determination. I promise to not let you down. Thank you

Your loving son,

Daniel Faraday

Sample Letter to Parents for Money

Dear Mom & Dad,

I hope you are doing well and all brothers and sisters are well too. I am also doing well but I miss you very much in my hostel. As you know I have passed my first year examination and now I have to submit my fees for the second year which is Rs. 10000/. The last date of submission is 12.10. Please send me the required amount as soon as possible via easy paisa or please deposit it in my bank account online so that I can submit my fees before the due date.

I hope you will send me money soon. I will come to see you all in a few days on the occasion of Eid. Please pay my regards to everyone at home.

Yours Son,

Abid Saleem

Letter to Parents Asking for Extra Money

To
The Parents

Dear Parents,

I hope it finds you well and healthy. Purpose of writing this letter is to inform you that I have run short of money. Due to some unexpected expenditure, I have spent all of my credit. Due date for payment of my college fees is close and I do not have enough money to pay for it. Moreover, I have to pay for my hostel bills too.

I am therefore asking for some extra money in time of need.

Regards

Max

Write a Letter to Your Friend Who is Going Abroad with His Parents

Sample letter or email to your friend, brother, sister or cousin to ask who is going abroad. Apology letter to your friend for not coming to meet him/her.

Write a Letter to Your Friend Who is Going Abroad

To
Mr. Kapil Verma
212, Manali Street

Goa, India

Dear friend, I recently heard the news that you are shifting to London, UK with your family. I was saddened that we would not be able to meet much anymore but I was rather glad that you will be having a safe and secure career over there. I am sure that you will study hard and will be successful in life. However, I also wanted to warn you about the consequences. As you know, Liquor and drugs are very common there which can ruin a person’s life. I am pretty sure that neither your parents nor you would like to see you in that state. I am sorry I cannot come to meet you last time before you leave. I will write to you at times and I hope you will meet me whenever you come back to your homeland. I wish you success in life and pray that you stay safe.

Yours sincerely,

Yuvraj Singh
Mumbai, India

Letter to Friend Who Is Going Abroad

To,
The best friend,
Dearest friend,

Your father met us in market last night. He told my father that he got a new job in abroad. I was pleased to hear this news but the moment he told that he is not going alone and all of his family is also going to shift with him, it made me sad. We used to play together as well as we made a lot of mischiefs. We used to say prayers together. We were known as brothers instead of friends due to our great love for each other. A good friend is a great blessing and I am afraid of losing such a god gift. I had a great time with you which cannot be forgotten ever. I request you after going abroad be in touch with me through texts and video call. I shall wait for your soon arrival.

Best wishes for a new life. Have a safe and sound journey.

Your friend,
Ali Raza