Sample letter to place an order or purchase order to supplier, contractor etc for office supplies etc.
Purchase Order Letter Sample
Mr. Justin Sharp
Sir, this is Mr. Powell Grey from PRS Repairs Co. and I would like to place an order for some of your specific products. We first started using your products 2 years ago and till today we have not received any complaints from our clients regarding the products that your company manufactures.
Keeping that in mind, we would like to make sure that our relationship keeps getting stronger. I would like to place an order of 10,000 bulbs and 5000 tube lights. I wish to receive them in 2 weeks’ time. Thank you for your generous behavior.
CEO, PRS Repairs and Co.
Request Letter to Place an Order
I would like to place an order of dresses. I have been checking a lot of dresses lately on your website and find it very interesting. My order numbers are: D52 in yellow color in small size and 9rD6 in blue color in small size.
Kindly let me know the mode of payment of this order.
Sample letter for request the new headphones in our company need. This letter I want to send to my manager.
Purchase Approval Request Letter
The Manager Purchase
Call Centre Hub.
SUBJECT: REQUEST FOR THE PROVISION NEW PAIR OF HEADPHONES AT THE OFFICE DESK.
Most humbly it is requested that I have get my office desk headphones damaged. For the routine functions of correspondence with customers, I need a new pair of headphones as per stated in the subject. I request you the timely setting up of the requested item at my desk so that I can continue working on my tasks.
Request for Approval of Purchase
The Executive Engineer,
Glasgow Electric Company.
Sample Letter to Boss for Approval of Purchase
Kindly refer to the subject as cited above.
It is submitted that company requires following mandatory items for the supply of electricity and installation of transformers in the vicinity of a newly established housing society.
Item Name Description Qty
Electric Wire 11 KV 2000 meters
Electric Poles 50
It is therefore requested that approval may please be granted for the purchase of above mentioned items to install complete electric system in the said society.
Sample letter to publisher for books which are not available in market. Write a letter to the manager of a reputed publication to send you a certain technical book by courier which are not available in local market
Letter to Book Seller for Ordering Books
Oxford University Press
I am writing to express my strong interest in buying a book on the subject of ‘handling fire safety equipment’ published by your company. I am studying safety course under board of occupational health and safety online and I have neither found any material that refer to the said topic on your website nor in books from the market.
However, I have come to know that one book has been published by your company from the hands of a renowned writer James Joyce having title “Practical Experience of Handling Fire Equipment during the incident”. I need this book desperately for preparing my impending exams.
You are requested to please send me the book “practical experience of handling fire equipment during the incident” by post/ courier service.
I am sending you herewith money-order and charges for courier service.
I shall be very grateful to you for this act of kindness.
Letter to Publisher for Ordering Books
It is to request you that I need the whole 8 volumes of Series of Novel “Harry Potter” and 3 volumes of the series “Percy Jackson”. The total amount for all the volumes and the expense for shipment have been transferred to your account.
The copy of receipt of transaction is also attached with the letter. You are requested to send these books on my mailing address. I shall be grateful to you for this favor.
How to write an impressive application to executive engineer for purchase of equipment, goods, supplies, stationary, office equipment.
Request for Purchasing Material
The executive engineer, XYZ PVT, Lahore,
I would like to bring it to your knowledge that the construction work of the factory is going well but we are running out of the pipes, we need them on urgent basis in order to complete the work in the given frame of time. The labors are continuously asking for the quick delivery of pipes as their work is also getting slow. Kindly deliver the pipes as soon as possible. Thanks.
Mr. Taqi Khan, construction department
Write an Application to Administration for Purchasing of Shoes
Service Shoes, New Delhi.
We have carefully examined the safety shoes of your company and wish to purchase for our seven hundred employee of Mumbai Fire & Rescue Service. As you must have known the importance of safety shoes in a fire service that not only facilitate the rescuers but also save their lives from harmful materials like chemicals, electric cables and burnt wastes. The safety shoes are provided to the staff once in two years and staff has to use them in this whole time period. Mainly these shoes play role during the incident of fire cases.
In this context, we have strong trust on your company and we desire to purchase these safety shoes for our employee. You are also requested to send some sample so that we could finalize the order and submit for further approval from the headquarters.
Looking for your nice cooperation.
Emergency Officer (Operations),
Mumbai Fire & Rescue Service
One chair and table required in the office. How to write the requisition letter?
Requisition Letter for the Provision of a Table and Chair
The Procurement Manager,
Sidharth Group of Companies,
Jabal Ali , Free Zone,
This is to inform you regarding an asset requirement for our newly opened branch in Sharjah industrial area.
We have been provided all the relevant tools and stationeries to start the operation from day after tomorrow for which we are highly thankful.
However, we need one number of a medium sized wooden table and a revolving chair with arm-rest feature. Kindly provide the requested assets at the earliest to ensure smooth operation right from the first day.
Thanks for your usual support.
Request Letter for Purchase of Computers
The Purchase Manager,
Blue Chip Textiles
I am writing this to inform you that the computers given to conversion process plant department have ceased to work properly because of voltage destabilization yesterday. Due to this, the plant has stopped working and has hindered the conversion process which is causing huge loss for the company. Kindly, approve and arrange for the purchase of these computers immediately so that we can continue making finished product. Your prompt action in this regard will be valued highly.
Sample request letter to return the defective products and items to company, suppliers, clients or vendors. If it is mentioned in the purchase order than the defective purchased items can be returned to the supplier. Buyer can mention in the purchase order that the defective items will be returned and no cost will be paid as delivery charges or production and material cost etc etc.
Sample Letter to Return Surplus Items
Reference is made to our contract agreement for the supply of maintenance stores required for our factory machines. It is to inform you that the stores supplied by you against the above quoted contract was received and acknowledged by our firm as per quantity and quality is required to be returned back as some of the machines have been sold out by our company. In this way the stores delivered by you have become surplus to our requirement. You are therefore requested to kindly collect the store in question from our firm warehouse as soon as possible.
Tanveer Manager Purchase
Letter to Return Defective Products
Dear Ms. Ansa Malik,
Thank you very much for the delivery of our recent order for 3,000 Printed Shirts as per our purchase order. We always found your service as per required standards but this order contain defective pieces. Our Quality Control Unit found more than 500 faulty pieces of shirts and we want urgent replacement or return of these pieces as per terms and conditions written on purchase order. Please process this request and update about your decision. Looking for your response.
JTek Embroidery Services
Letter to Return Spare Parts
We bought imported spare parts of Honda Atlas Cars for various Models (2003 to 2014) in June 2014. As per our purchase order terms & conditions we can return, replace these parts within 45 days. After receiving the order and making comparison of your prices in open market. We found your prices are quiet higher with same quality. We request you to please return these spare parts or revise your sale price for adjustments on quotation for our management review. We will be thankful to you.
Ravi Motors Lahore
Sample Letter to Return Products or Ordered
With reference to the invoice copy attached, I am writing this letter to you to let you know that on April 18, 2015, I placed an order for the lot of 100 pieces of eye shadow kit of your brand. The order was received timely to me. I must appreciate to you for this. But after I opened, I found the 78 kits to be broken of four shade colors.
I am sending the order back to you and rejecting the order placed by me as a result of defective pieces of delivery.
I want you to let me know within one week, whether you are going to remit my payment or will replace the defective pieces of order. I would like you to know that I intend to file a case against you if my claim is not going to be settled somehow.
Waiting for your timely response.
Return Ordered Products Letter to Supplier
We ordered for a power filter plant which we had received yesterday. We first thought that it would fit in the place we had appointed for such filter but the space to keep it is small. We are unable to assemble the plant in the required place. As we have not used it or opened its packing we request a return of the product. We also request the return of the payment we have given for the plant.
Comparative Statement Meaning: These statements can be used to analyse the products for purchase orders in business. In the comparative statements we analyze the product price, quality, quantity and the vendor repute of previous purchases for purchase decisions. These Formats also be used for final approval from the purchase order authorities within the company.
Comparative Statement Format for purchase can be used to place final purchase orders as per requirements like required quality, quantity, brand and price in the procurement department of the company. Two formats are available in excel and word file and available for free download.
Image view of Comparative Statement Format in Excel and Word
Sample Purchase Order Template in Excel Format with auto Calculation and terms & Conditions. Just download the attached PO in Excel Format and choose the required sample by selecting right sheets. 40 different Purchase order formats are included in the file. Purchase order format includes following categories:
Purchase Order Format in Excel
Computers, Electronics, Juicer
Air Conditioning Units
HEAVY DUTY TWO DECK BAKING OVEN WITHOUT PRO-OVER BELOW
FREEZER COLD ROOM (DISMANTLE AND RE-INSTALLATION)
Construction and installation of civil works according to the Bill of Quantity(BOQ), design, drawings,technical
Servicing and Repairing/Replacing of parts
Change Compressor & Filter & Gas
Cable Pulling, Termination, Testing & Labeling. With Material
Annual Maintenance Contract For Fire Ala-ram
Toshiba Camera, LCD’s, Scanner
Design, Drafting, Supply, Installation, Testing & Commissioning of Chemicals
Sample purchase order format in word file for companies with auto calculations and terms and conditions of payment deadline and delivery of the order. This format is taken from a multinational corporation. Purchase order in excel is also available.
Purchase Order Letter in Word Format
Mr. Nadeen Alam
Scan Care Communications
Suit #1, 1st Floor,
Amin Building, 7, Royal Park,
Cell: +92-300-41 214 93
With reference to your quotation we are pleased to inform you that your quotation for 200 books of 25 pages each for receipt of hides @ Rs. 55 per book, has been approved.
Please deliver the books by 10-10-20XX.
Mr. Atif Aslam
Purchase Order Template
The Maryam Export Corporation
445-D, Faisal Town
Purchase Order 4505468070Date: 23.07.20XXContact: TR Pakistan Office Delivery Date: Day31.12.20XX
Please Deliver To:
Maryam Export Corporation
Terms of payment. : Due Net 30 days from invoice date
Description Order Qty. Unit to Number
Price Per Unit Campaign Number
Fatima Corp Flyers 23475.000 serve. Units
Total Val. Excl. VAT PKR
-We kindly ask you to print our purchase order number in your invoice.– Please send your original invoice to:The Maryam Export Corporation –Pakistan Branch Gulberg III Lahore, Pakistan Tel:
Sample Letter to request discount from seller or distributor for company, office, school, client or vendor etc.
Sample Letter Requesting Discount from Supplier
As you are supplying us the material that is essential in our shoes production since 2015, it has been noted from your recent consignments that the type of material you are supplying is available from other suppliers in the business at a bit less rate than you are getting from us. You are having payment from us on cash basis with per piece unit of items. We have always made our payments on time and it has never been delayed a single day.
Keeping in mind the company’s terms with you, this time we require a reasonable discount on the supply so that we can cope with the current market pricing on our goods. It would be highly appreciated if you regard us with this discount.
Discount Request Letter to Supplier
Letter to the partner company requesting it to offer some discount at the end of the year based on the long good relation
I am writing on behalf of finance department Nestle Products. Coca Cola and Nestle has attained quite a good client customer relationship since the start. We have been using your products for past 5 years and there has never been a single complaint against your products.
Keeping in view the past long experience and history that we share, you are requested to issue us a discount on all the orders made in last month of this year. As this year is about to end, let us enclose it with good terms. Doing so will enhance the business relation between two firms and Nestle will look forward to continue using your products by renovation of the contract which is going to expire at the end of this year. It will have a lot of other benefits as well.
The combined sale of the company will increase as we would be able to manufacture large number of products from the same cost. We are looking forward for the acceptance of this end year discount request.
I hope that i have convinced you enough to accept this end year discount request. I shall be very thankful on Nestle’s behalf for such a great favor. Thanking you in advance.
Response Letter to Request for Discount
The Purchase Officer
The QQ Fabrics
This letter is response to your request for discount in the fiber costs. It is regretfully stated that we have been providing the raw materials of premium quality at market competitive rates to our valuable customers and suppliers since 1980. We assure you the least possible pricing and rates for our material and services. Being customer we offer quality and price both in your interest as it is our competitive advantage.
Discount Request Letter
Subject: Discount Request Letter
We from the “Company” would like to personally thank you for your donations and your support from which our company is thriving. On the 10th of July 2016, a bake sale will be taking place in the Defence branch. We are requesting you, our generous donors, to be able to provide us with your various products that can be used in the bake sale.
Unfortunately as the “company” is a charitable organization dependent on the funds and donations from various donors, we may not be able to buy the products that are to be used in the bake sale due to the high costs.
So we thereby request you, our generous donors, to provide us with the products that are to be used in the bake sale for free or at least at subsidized rates and prices. We are very much grateful for your continuous support and dedication. I shall be personally available at all times if you are in need of any information or assistance regarding this matter.
Your Name and Signature
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