Tag Archives: Repairing

Request Letter for Repairing Of School Building

Sample request letter to administration for repairing of school building. It is a request that needs immediate attention.

Letter Requesting for Repairing Of School Building


To the administration!

I have been to your office for many times in this past few months and every time I was told to leave because you were not present at the moment. Sir now this is the matter of life and death, it is my request that this needs your immediate attention. I am a teacher in the school that has been located at the end of the lake road and the condition of the school’s building is getting worse and worse with each passing day.

There are almost eight hundred students currently enrolled in that school with a faculty of forty to forty five teachers. The roof of the classrooms makes creaking sound when someone is walking on the above floor. The window has been long destroyed, the glass inside those windows are broken which neither helps with cold breeze in winter nor in excruciating heat of sunlight in summers.

I hope you will come for the inspection of our school and will provide us with the funds necessary to maintain our school building.



Request Letter for Office Maintenance

write a letter to the boss telling him the bad condition of your locality/office etc.

Dear editor of the daily news,

I am writing to you because I would like to just inform you of the conditions of this site. I am one of your writers and I am based at the small office on the outskirts of the city. The condition of this office is very bad. For one we have no heating and it the middle of winter. We have no running water and the walls are very dirty and disgusting.

Now this is small office and we don’t deal with the public like the other offices but we do deserve to have the same treatment as the other offices and have all the benefits they have. We would like to have the clean water that we can drink and heating so that we can write with warm fingers. We would also like to redecorate the walls so that we can have a nice environment to work in.

I hope that you will consider this and grant us this so that you will have some very happy workers.

Kind regards,

Mr. Dean Winchester

Application for Safety of Playground

An application for ground safety and help for games things.

Request Letter for Safety of Playground

Dear ground owner,

I am writing to you because I would like to make an application for ground safety and to get help for our games. As you know I am using the ground you have given me to teach kids how to play different types of sports as safely as possible so that they don’t get hurt playing on their own. The ground need regular maintenance to keep it safe to play on otherwise someone can slip and get hurt.

First of all the ground needs new grass and this time in going to recommend getting artificial grass so that it will save money and last longer. Secondly you need to remove the sprinklers that are poking out of the ground as someone can trip over them and already a few of my students have done this. There are many other things that need to be seen to but for now these are the most important.

We need to plant  some trees or make a shelter for shade so that in the summer when it gets very hot the kids have some shade to rest in. These are all health hazards and can cause someone to get injured. I hope that you take this matter into consideration and I look forward to hearing back from you and see what action that you take.

Kind regards,

Mr. John Truman

Application for Grant for Development/Repair/Maintenance

Sample application letter to request grant for development of roads, streets, street lights, sewerage, park, school, extension of any project etc.

Application for Grant for School Development

The State Government
United States of America

Respected Sir,

I am Sheldon representative of the city high school. Sir I am writing this letter to bring it to your kind notice that our school is lagging behind in a lot of areas. Sir the class rooms require new paint as they are getting damp day by day , the school library needs new computers and the labs are also empty of the basic lab material.

Sir we aim to teach our students in a very progressive manner but that is not possible in such conditions. Sir I am applying for the annual school grant and I hope you will not deny it. You are also welcome to pay us a visit at the school.

Please pay heed to my kind request.


Application for Grant for Repair of Drainage system

The District Counselor,
Nawankot, Guslahan-e-Ravi, Lahore

Dear Sir,

We encountered a water drainage problem which occurred three weeks ago. The drainage problem has caused huge land pollution due to the foul smells of the garbage which is seeping through water to our main gates and people started suffering from various diseases.

Moreover this drainage problem has also caused a large buildup of traffic on our road side and is becoming worse day by day. So I kindly request you to deal with this situation on first priority bases. I shall be very thankful to you.

Yours Truly,

Haris Mahmood

Equipment Maintenance and Repair Agreement Sample

Sample contract of repair and maintenance with companies, clients, customers, schools, universities etc for their electronics, electrical, solar, power maintenance etc.

Maintenance Agreement Template

Introduction of Company and Services:

AMCY5 is celebrating more than 27 years of its operations in Pakistan. We enjoy the pride of being a clean chit company which means no litigations or blacklisting in the market to date. We have got our offices in Lahore, Karachi, Faisalabad, and Islamabad along with 48 plus distributors network which is in focus for expansion. We are having 12000 plus satisfied clients in our database. AMCY5 has transformed into group of companies.

AMCY-6 is a services rendering wing of AMCY5. Our presence is in all the branches of AMCY5 catering Pakistan by geographically distributing areas. AMCY-6 operate under the supercision of MB management in a structured manner where professional 3R supervisors and area coordinators from call centers manage a fleet of engineers. AMCY-6 aim is to cater clients in a most deserving manner. So it is not our engineer’s confirmation of effective resolution of a single complaint call but your final verdict closes a call in the system.

AMCY5 Brothers deals in following products whereas AMCY-6 renders authorized technical support:

  1. Solar Solutions, Alternate Energy through APC UPS, Surge Control extensions and Power Banks
    (AMCY5 Solar).
  2. Office Automation Solutions through Fax, Scanners, Exchanges, IP/Phone Sets. Projectors, Panahoards and Printers (Panasonic).
  3. Security Solutions through CCTV, IP cameras and CPU/NVR/DVR (Dahua and Panasonic).
  4. ACID – Unified Threat Management for Cyber Security Solutions (AMCY5 Tech).
  5. Video Conferencing Solutions through Polycom and Panasonic, Tele-presence solution through Polycom.
  6. Home, Office, Building and Industrial Automation through Smart 1-lomes powered by G4.
  7. IT Solutions through Laptops, Desktops, Networking, Servers, Datacenters (Lenovo and Fujitsu).

Customer’s Benefits on Maintenance Contract:

  • Free of Cost Complaint Resolution within 24 hours and for Outstation 48 hours as per defined areas of AMCY-6.
  • Free of Cost Periodic Preventive Maintenance.
  • Manufacturer trained Engineers foi- your equipment
  • Back up Equipment will be provided for a limited period of time if equipment is referred to work shop for repair subject to availability. Backup equipment would facilitate the running processes of client whereas client cannot demand exact or any specific model for backup. This facility is not applicable on Outstation cases. Any mis-commitment / negligence from service provider will entitle client to get backup equipment.
  • If referred to workshop the equipment Pick-up and Delivery charges will be absorbed by the “SERVICE PROVIDER”.
  • Online assistance will be provided to the Customer in working hours i.e. 9:00 AM to 5:30 PM.
  1. In OUT-STATION Coi Company will not accommodate for BACK UP EQUIPMENT provided if”
    BUYER/CONSUMER” insists for backup, furthermore, only Pabx, photocopier and Fax machine’s backup would be offered on daily charges bases where client cannot ask for any specific model of equipment for backup.
  2. Any mis-commitment /negligence from service provider will entitle client to get backup equipment.

If”PARTS OF EQUIPMENT” Requires any Replacement. That cost shall not be considered a part of this Contract. Estimates would be sent back to client for approval and execution would remain subject to approval of client.

The “BUYER/CONSUMER” shall have to bear the cost of any service rendered after expiry date of warranty period, unless a new Maintenance agreement is signed off.
The Buyer/Consumer shall provide the service provider with such access to the Equipment as is reasonably necessary for the service provider to comply with the terms of this agreement.

This agreement shall be valid for _______YEAR(S) starting from the date _________and end date_________.

If there is any existing wiring issue on “BUYER’s/CONSUMER’s” Premises, that shall not be considered part of this Contract. In case client insists on fixing such issue(s) our Technician shall facilitate however Customer will have to pay extra CHARGES in CASH.

The amount specified in this agreement shall be paid by the “BUYER/CONSUMER” within a period of one week, following the Agreement Award/ Sign Off date. Agreement shall be deemed as canceled if payment is not made with-in specified period. Furthermore, for such delayed cases where “BUYER/CONSUMER” is interested in contract and delay is on his part, extra Charges will be imposed on Daily Basis.

The “SERVICE PROVIDER” shall not be held responsible for not being able to render the services due to Reasons beyond its control e.g. earthquake, war, flood, natural calamities etc.

“Contract Customer will Enjoy Discount on CONSUMABLE AND PARTS OF EQUIPMENT”
This agreement cannot be sold or transferred to the third party, in such case agreement will be
cancelled/considered void

Courts in Pakistan are authorized for the settlement of disputes which may arise during the execution of this.

Branded equipment’s requires/recommends the use of branded consumables for full performance and safe operations. Repair costs of failure resulting from the use of inappropriate material s shall be billed to the “BUYERJCONSUMER”. Consumables are available for PPC, FAX and Printers.

Annual repair / maintenance fees, are stated below:

S. Equipment Model Equipment Serial No Maintenance Fee
1 PPC DP-8487 DJU13482 5000


  • Amount without Tax : 5000
  • Tax ___________________
  • Net Payable Amount RS 5000
  • Contract Customer gets the benefit of priority dealing as compared to Job Basis Customer.
  • Client satisfaction is of immense importance for AMCY-6. Client’s verdict, after resolution of complaint would be required to close the call rather than our technician’s confirmation.
  • Contract Customer will also have the added benefit of Discount on consumables and parts of Equipment.

NOW, THEREFORE in consideration of the mutual covenants and promises hereinafter set forth the parties hereto agree as follows,

Equipment Maintenance Agreement Terms and Conditions

  1. This agreement covers the service/maintenance (periodical checking, cleaning, adjustment etc.) work to be rendered by AMCY-6. “Trina, Vo1tronicsPover, Panasonic, Dahua, ACID, Polycom, Smart homes, Lenove, Fujitsu AUTHORIZED SERVICE CENTRE in Pakistan” which will be “SELLER” for the above stated products located at the following address of the buyer, Which will be referred as “BUYER/CONSUMER”. Thereafter, and in case Buyer and Consumer are different. Then BUYER Has to provide the complete Information of CONSUMER.


  • TeI/ Cell No:


  • Tel/ Cell No:
  1. Periodic Preventive Maintenance shall be rendered on Quarterly basis and if any Customer Demands for Monthly or additional Preventive Maintenance visits then charges of contract will increase.
  2. The “SERVICE PROVIDER” shall bear all Traveling and Daily Allowance (TADA) of its technical staff for the Periodic maintenance services except outstations.
  3. Failure shall be reported within 24 (Twenty four) hours of execution time, where AMCY-6 the “SERVICE PROVIDER” having branch offices, at LAHORE, ISLAMABAD, FAISALABAD & KARACHI and within 48 (forty Eight) hours in all other cities. Repair work shall be accomplished by the “SERVICE PROVIDER”s authorized technical staff during regular working hours. Without verification of area Incharge! Call Agent the “BUYER/CONSUMER” shall not be requested to make any payment for the service rendered.
  4. In case if equipment goes out of order, the “BUYER/CONSUMER” shall bear Traveling, carriage and lodging cost of “SERVICE PROVIDER”s technical staff in other cities than Islamabad. Lahore, Faisalabad and Karachi where the “SERVICE PROVIDER” does not have a branch office.
  5. IN WITNESS WHEREOF, the Parties have executed this Agreement as of___________ day of_________, 20___.

Name: __________________________________

Designation: ______________________________

TEL: ____________________________________


Leave Application for Car Maintenance

Sample application letter for repair of car, maintenance of car, service of car, get the car to workshop etc to office manager and get leave for maintenance purposes.

Leave Application for the Car Maintenance


The Manager operations,


Dear Sir,

It is stated that I was in Islamabad on a business trip two days ago. Suddenly a received an emergency call from my home in which I was informed that my younger brother met with a road accident and he was in serious condition. After this news I abruptly left for Lahore. On the half way my car disordered and had some issue in engine. I was near to a rest house on the motorway so somehow I reached to a mechanic shop. Mechanic told me that the car would take more than a half day to get repaired. I could not stop there as I was in hurry so I had handed over my car to mechanic and came back. Now I am to go to get back my car after repairing. Kindly allow me one day leave.



Leave Application for Car Maintenance


Mr. Charlie Austin

Directing Manager

ICC ltd.

Sir, I am William Trapp and I am an employee at this company in the Sales department. I have been working at this company for the last 3 years now. I have been able live up to every task and challenge I have had to face while working here. However, my car broke down either on my way here or my way back to home several times in the last few days. For that purpose, I would like to ask for a leave so that I could go to the mechanic and get my car’s maintenance done. I wish to eliminate the risk of me missing work unexpectedly in the future so kindly grant me leave for tomorrow. I shall be very thankful to you.

William Trapp

Employee, Sales

Thank You for Repairing Work Done Successfully

Sample letter to say thanks after repairing work of any type within your company, departments or outside mechanics, carpenters and electricians.

Thanks Letter for Repairing Work

The Manager Operations,
Metro Company, Glasgow.

Dear Sir,

Thank You for Repairing Work Done Successfully

I thank you for the services provided by your company in repairing our school buses. As you know that Glasgow School System is a renowned chain of schools that is illuminating the minds of our children with brightness of knowledge. Your cooperation in repairing our school buses successfully without taking any charges really a positive step and contribution to this noble cause.

Once again, being the manager operations of Metro Company I am thankful to you for repairing our buses successfully.

Thanking you,

Anton Chekhov

Letter after Repairing Work

Respected Engineers,

This letter is to appreciate the repair work done at the house. Being the owner of the house you promised to carry out certain repairs on the house after two months which had successfully completed. The material was good and the house now looks beautiful. We being the tenant thank you for these repairs.

Best Wishes,


Thank You for Repairing Work at Home

The Manager
Hair Company

Dear Mr. Sam

I want to thank you and your technical team who repaired my T.V which had some serious technical problem. I am really happy with your services, and I got my TV the day you promised. I think that your team deserves an appreciation. You have very professional staff who always talked to me professionally, and behaved very well. Not only this, but your company has affordable repairing fee compared to rest of the market in Lahore. I pray for you to always do well, grow fast and be successful in your field.

Thanks again,

Ch. Naseem

Letter of Recommendation for Repairmen

The Managing Director
Inter-wood Furnishes

Sir, last month I asked for the services of your company for repairing the furniture and fittings for the purpose of renovation of my house. Many of my family friends recommended you so I was quite sure about the quality of the work that your carpenter would do but I had no idea it would be this great. I am very much satisfied and happy for the neatness and sharpness of the work.

I would definitely recommend everyone about the services provided by your company and I am much honored to have taken this decision myself. I wish to keep this relation with you in forthcoming years as well.

Mr. Kumar


Thank You for Repairing Work Done Successfully
Thank You for Repairing Work Done Successfully

Thank you for successful repairing work of Office

The Service Manager
Alpha Electronics

Dear Sir,

I am writing this letter to convey my appreciation for the maintenance work of air conditioner units at our office which you have done. We purchased these units in previous year from you and we are very happy with your after sales services. You surely care for your customers. Kindly, accept my gratitude and thank you.


Administration Manager

Thank You for Repairing Electric Motor

Respected Alan,

It is to inform you that you have repaired our electric motor yesterday. I’m very much thankful to you that you have repaired it that in much shorter time. And I’m impressed with your fine work, will call you again if we face any problem regarding electric machines.

Take care,

Michael John