Tag Archives: Request Letter

Application to Principal Requesting to Provide Safe Drinking Water

An application letter from faculty and students of the school to the school principal requesting him to ensure the availability of safe drinking water in school.

Letter to Provide Safe Drinking Water

To principal,

Grammar model School,


Sub: Application to Principal Requesting to Provide Safe Drinking Water

Respected sir,

It is stated that  memo reached  from health ministry this morning and our school is listed there. Minister for Health recommended that every  school should provide safe drinking water to students.

It is requested to install water filtration plant to provide safe drinking water to students . Ministry need the report back on April 2, 2016.

Waiting for your suggestion and approval so that matter is resolved immediately.

Thanks in advance.

Yours Truly,

Usman Ahmed

Professor- Science Department

Application Letter Requesting Safe Drinking Water

Dear Principal,

This application is to request a clean drinking water. Due to the issues of water contamination in this area water filters of our school have become dirty and are unable to purify the water. Many students have reported smell in the water while some have also became ill. I request to change the current water filtration equipment with the new and advanced one. This would not even safe the students from getting sick but would also promote school’s reputation.

Sincerely Yours,

Students of Fsc

Section B II

Request Letter for Safe Drinking Water

Respected sir,

With due respect I want to say that students and faculty of school are having problem of safe drinking water. The water being supplied at the school is not in a proper condition and safe to use. There are complaints of some stomach problems among students. A water quality test was conducted at our school and its results were not satisfactory. As you know water is an essential constituent of life and its safe and fresh availability is a necessity in a school. Your kind consideration is required on this issue. Kindly ensure the availability of safe drinking water at school. The faculty and students of school will be obliged at your act of kindness.

I hope that you will act upon my request as soon as possible. We look forward to availability of clean drinking water.

Yours truly,

Teacher of Science Section

Application to Principal Requesting to Provide Safe Drinking Water
Application to Principal Requesting to Provide Safe Drinking Water

Letter to Principal Requesting for Extra Classes

Write letter to the principal for extra class for class 8 during winter break. Request letter to principal from the teacher seeking his permission to start extra make up classes of 8th grade students in winter break due to shortage of time.

Letter to Principal Requesting for Extra Classes

Kind Attn: Dear Honorable Sir/Miss

Good day

Sir, I have missed some important topic of my sylybus due to high fever from last month. I Have try my best to understand these topics but cant do this.

So, me need your help to take some extra classes to understand these topic and make complete my Exams PREPARATION.

Hope you will give me a favor and help in this regard

Thanks and Best Regards,

M. Asif

Application Letter to Principal for Additional Classes

Dear Principal,

This letter is to request some extra classes for accounting subject. Due to the vast syllabus of accounting we were unable to study all the material needed to pass the exams. Further class practice has also not been done according to the syllabus. We request some extra classes of two weeks in order to give a good result.


Fsc 2nd Year Class

Write a Letter to Principal for Extra Classes

Respected sir,

With due respect, I want to say that I am teacher of 8th grade at your school. The syllabus of 8th class is very extensive. I tried my best to cover it before the winter break but due to some unannounced holidays and other reasons I could not complete the syllabus in time due to which it had to be re adjusted any time in upcoming days. As you know just after the winter break there are send ups of the 8th class. The admission of all the students of 8th class will be sent on the basis of result of the send ups. If the syllabus of 8th class is not complete on time then there is chance that we may lose the admission of most of the students of 8th grade. Hence it is necessary to set up some classes in upcoming days so as to complete the remaining work. Only winter break is our only chance to set up extra classes for the 8th grade students. Therefore you are requested to give me permission to start the make-up extra classes of the students of 8th grade in this coming winter break. Doing so will ensure the maximum admission of students of 8th grade and will prevent any collateral damage.

I hope that i have convinced you enough to allow me to set up extra make up classes for 8th grade students. I shall be very thankful to you for this favor. Thanking in advance.

Yours truly

Sidra Khalid

Senior Teacher

Write a Letter to Principal for Extra Classes
Write a Letter to Principal for Extra Classes

Application for Not Cutting Salary

Sample letter application to request to avoid deduction from my salary because of my absents. Request letter to consider my absents as informed leaves.

Request Letter for No Deduction from Salary

Respected sir

With due respect it is stated that I am the worker of your company from last few months. Sir you are going to cut my salary because I remain absent for two days. but I remain absent because my child was suffering from high fever in those two days, as I have no other men in home who took him to the hospital so sir I remained absent from company. But next time sir I will not give you a chance of single complain, so sir kindly don’t cut my salary, I shall be thankful to you.



Request for Not Cutting the Salary

The Manager Operations,
Peek Solutions, Turkey

Dear Sir,

With reference to the letter having subject “imposition of penalty” regarding my one day absence from duty.

It is submitted that I am working as a control room in-charge in your company for many years. I have always tried my best to gain maximum level of satisfaction of the seniors while performing my duties. I never committed any act of negligence or violation of company rules during my job period.

Anyhow, I could not attend the office on 15 October due to some unavoidable circumstances. As a result, I received a letter in which the penalty of “deduction of one day salary” is imposed upon me.

Sir, I cannot stand that sort of thing in which my salary will be deducted as I am a married person and breadwinner of the family.

In the light of above, you are requested to please condone my negligence and cancel the order of salary deduction from my pay. I assure you that I will not repeat this act of negligence in future.

Your favorable in this regard shall be highly praised.

Anton Chekhov

Application for Waiving off Salary Deduction
Application for Waiving off Salary Deduction

Application for Not Cutting Salary

The accounts department, Nestle, US

Respected sir,

With due respect, I beg to say that I was assigned 60 working hours for a month but unsuccessfully I have completed only 50 working hours. I was having some serious family problem and because of that I was unable to complete the targeted time. I request you to not cut my salary for this month as I am in urgent need of money. I shall be really thankful to you for this act of kindness. I will also assure to do overtime next month to balance the working hours. Thanks

Yours sincerely,

Mr. Lancaster Roy
Media department, Nestle

Write A Letter To Principal Requesting For Admission

Sample application letter to principal or head master for requesting admission in school, college after the admission date.

Application Letter to School Principal for Admission

The Principal,
London Grammar School,

Respected Madam,

This letter is to request an admission in your institute. I have completed my secondary education from National Secondary School. I have attained six A and two B. I have always been an outstanding student not only in my studies but also in Co-curricular. I had served as basketball team captain and head of debates society in my secondary school. I request an admission in your institute to complete my Higher Secondary education. I assure you that i would study with the same hard work and determination.

Sincerely Yours,

Nick Golauza

Request Letter for Admission in College

Dear Managing Director,

This letter is to request for my admission in your college. I have scored A grade in my higher secondary education and to further study I want to take admission in your institute. I have always been a brilliant student and thus want to carry on my studies in a well-known college with great teachers. This would not only enhance my skills but would also prove helpful in future as it would be stated on my CV. So to become a good person with perfect education I request my admission in your college.

Sincerely yours,

Aneela Khan

Admission Request Application Letter for School

Respected sir,

I want to say that I read regarding the opening of admissions at The Punjab School recently but it was already too late for me to apply as the dead line for the submission of inline form had already passed. Respected sir, I live in Township sector C i.e. in the same very sector of your school. Also I meet all the stated eligibility criteria stated in the prospectus. I am ready to give the written test and interview any time you desire. I was not able to apply online due to some serious reasons which were unseen and could not be prevented. Sir you are kindly requested to grant me admission in your school based on my stated problem. I assure you that my presence at school will turn out to be a valuable asset.

I hope that you will grant me the permission to get admitted in your school. I shall be very thankful to you for this favor. Thank you.

Yours truly,

Sultana Begum

Letter To Principal Requesting For Admission
Letter To Principal Requesting For Admission

Application Letter Seeking For Admission to a Medical College

The Principal,
Victoria Medical College, Madras
May 11,

Respected Sir,

It is humbly stated that I have recently passed my A-Levels examination (pre-medical) and secured A+ grades in all subjects. It is my ambition to get admission in a medical college and be an honest doctor whose aim is to serve humanity not just earning.

As my grades of education fulfill the requirement of your college to get admission therefore you are requested to please give approval for admission in medical course at your college.

I assure you that I will prove myself a bona fide student of your college.

Thanking you.


Letter Requesting for Admission of Daughter


Respected head mistress!

Last year I applied for the admission of my daughter here and despite her clearing all the entry test questions you stated that she is still two months younger to be a part of the Montessori of this school. This year she fell sick around your admission test round and now the deadline has passed what I wanted to ask is there any chance that you would consider her previous mark sheet and would qualify her to the interview rounds for admission in this fall. I hope you will look keenly into my application and waiting to hear back from you soon.



Sample Request Letter for Supply of Goods

Format of sample request letter for supply of goods to the supplier, distributor, manufacturer on cash or credit delivery. This letter is used in businesses for exchange of goods, ordered goods for delivery on retail stores, franchise, dealers, showrooms etc.

Letter to Request Supply Goods

Dear Sir

It is to inform you that the contract agreement for the supply of electric and water supply items has been concluded and finalized against your lowest bid. In this context your supply order has already been issued to you to supply the store accordingly. Writing this letter is meant to please arrange the supply of the store at the earliest as same is urgently required by our organization for its on going projects at different levels. An early action will be highly appreciated please.

Yours sincerely,


Request Letter to Supplier for Supply of Order

Dear Manager,

We request a supply of four tons of packing paper. We require plastic packing paper of 0.67 gage and width of 5 meter. This is required to pack and palletize our food items. This plastic paper should be provided in rolls of four with one ton weight. You may send such supply to our factory of which freight charges would be paid by our company. We require such supply within two weeks as we have an order pending for next month. We have agreed the price of 2000$ per ton.


Manager Supply Chain

Request Letter for Goods Delivery

I am Mr. Ali Amir, writing this letter pleasingly to you, representing the S & S group of companies. As you know, it has been a decade since we have been dealing with your company for the supply of construction material. You are aware of our financial position and can get the report from the Bank Manager Mr. Asif Meer, to know about our credit status.

I am writing this letter to request you to place the order “W-F 2983” for the construction material on credit basis. For the sake of your satisfaction and contentment, we may provide some favourable references if you would seek for. Kindly let me know about your intention within a week of the delivery of this letter.

Looking forward to your positive and timely response.


Ali Amir

Manager Supply Chain

Request Letter for Delivery of Goods

The Cards Company

B3, Gulberg,


Subject:  Kindly deliver invitation cards

Dear Sir,

I request you to kindly deliver me the invitation cards I had ordered fifteen days ago for my brother’s wedding. I was supposed to receive the cards within 10 days of the order but it has been nearly a week late that I was supposed to receive the invitation cards. I am enclosing a photocopy of the order receipt with this letter. Kindly send me the invitation cards within 2 days i.e. by 27th July, 2015.

My brother’s wedding is scheduled for the mid of August and the cards have to be sent out to the guests as early as possible so that they can timely make arrangements for their arrival at the wedding.

The Card Company has always produced the best cards both in quality and in design. I am sure that the company will live up to its standard and provide me with the best services in time.  Kindly take a prompt action in this regard.  Thank you.

Maria Fawad

Sample Request Letter for Supply of Goods
Sample Request Letter for Supply of Goods

Request Letter for Donation for NGO

Sample request letter for donation for nog, school, building, fees, road, park and for expansion of new campus etc.

Cover Letter for Requesting Donation

Dear Ms. Sippy,

We are really grateful for your previous support and efforts for AH Foundation Lahore. This year we are facing a new challenge of increased total number of special children in fully furnished campus and again seeking for your generosity and support to our organization. I dispatched a request letter on 5th March and I hope you may have reviewed it. I will also be at your complete disposal of any information that you may require to process our request. Please give us the favor as donation to overcome the financial challenges we are facing. Looking for your kind support.

Warm Regards,

Usama Ahmad

Request Letter for Zakat


Islamabad, Pakistan


Dear Mr. Dalloway,

With utmost respect, the reason of my writing to you is that our KASHF Foundation has arranged a program to collect Zakat from all the reputable and good families of the area to help the poor women and girls to achieve their goals in business, education and other methods of making them independent. We are mostly helping the women from the rural areas. And we also help women against domestic violence and other heinous crimes against women.

Sir, I would want you to give the amount of Zakat you pay every year to the KASHF Foundation, so that, these women get some sort of support from your side. I expect your reply to be in the affirmative.


KASHF Foundation

Request Letter for Charity for Education Project

Dear Sir,

Our NGO was made in order to educate the poor children and pay all their dues till their graduation. We are proud to tell that 1100 poor students till now had done their graduation through our NGO. Further we have also provided the medical allowance to all those poor students who were suffering from any kind of disease. The students for this purpose are selected by our Evaluation Committee who first ensures that the child has a keen interest in studies and can become a good student. In order to carry on our work we need donations from all over the country. Your money can make a great life of a needy student.

Sincerely Yours,

M. Sameer

Request Letter for Donation for NGO
Request Letter for Donation for NGO

Application for Government Quarter

Application for Government Quarter for employees, officers, teachers, grade officer, police officer, income tax officer, protocol officer, clerk, naib qasid etc free download and change for your needs.

Application for Request of Government Quarter

Dear Madam,

This application is to request a Government Quarter. I had been recruited as assistant clerk in National Identification Department two months earlier, but have not been allotted a government quarter till now. The provision of such quarter was mentioned in the job agreement. I request you to allot me a quarter as soon as possible to maintain my motivation at work.

Sincerely Yours,

Assistant Clerk

Request for Govt Quarter Allocation

Dear Sir,

I am Malika Elkawa, Irrigation officer of grade 19 of Sindh Government since 10 years. I belong to Hyderabad which is my hometown city as well but my job placement is in Kerala city. Kerala is far away from my home and it is impossible to travel daily for 200 KM to reach my office. I am married with two kids so it is impossible for me to stay here in a rented residence with current salary.

I request you to please allocate me a Government Quarter or Government Flat in Kerala city. I will be thankful to you. Furthermore, I will fulfill all the requirements for Government quarter like rent, maintenance and utility bills etc on my own.

Yours Sincerely,

Malika Elkawa
Irrigation Officer Grade 19

Sample Application Letter for Government Quarter

Respected Sir,

I am writing to you because I would like to submit an application for a government house. My name is Suyash and I work as a passport manager in her majesty’s passport office in Peters-burg. I am a very hard worker and I love my job. I would like  to get this house because I am the only person my father has to look after him if I am not able to look after him then he will have to go into a care home and I can’t afford that. I also can’t afford to get a home by myself or rent with the high prices each month as my job is not high paying.

My father has a sleeping disorder called insomnia and this means that he can’t sleep or when he does he wakes up in cold sweats shacking from night terrors. My current home if only fit for one person and with my father’s condition it is all the more difficult coping in this house.

If you helped me with a government house then the rent would be manageable and I would have more room to cope with my father. Please help me I hope that you consider me for this and grant me this break.

Yours sincerely,

Mr. Asif Suyash

Application for Family Quarter

Dear Sir,

As you know I got married in October. Now I have plan to move my family Bangalore from New Delhi. Currently I am leaving with bachelors in a govt flat. It is not possible for me to stay in a rented house privately with my current salary.

I request you to please allot me a family quarter where I can stay with my wife. I can fulfill all the utilities, bills and other expenses for govt account.
Thanking you,

Karran Nath
Accounts Officer

Request Letter for Company Residence/Quarter

The Manager Resources
Emirates Employee Residence Complex,
Marine Road, UK


Respected Concern,
Most humbly it is stated that I am an employee of lower cadre (clerical grade II) in this company. I have a family comprising six members to support including my parents. I cannot maintain a private residence on my own with my current salary. So, I request you to kindly allocate a family quarter for me. I will be very grateful you for your king approval of my request.

Yours Obediently,

Application for Government Quarter
Application for Government Quarter

Application for Government Quarter

The Senior Civil Judge,

Dear Sir,

It is humbly stated that I am an employ of Civil Courts. I am appointed as a peon for honorable justice. I have been living in a house of rent for last ten years. I am paying 5000 to owner. My per month salary is 12000 which is not enough to manage with other expenses .I request you to issue me a government house so that I can manage all the basic needs of life sufficiently. I will be highly thankful to you for your kind attention.

Yours Obediently,

Amjad Ali

Sample Letter to Return Products or Ordered Items

Sample request letter to return the defective products and items to company, suppliers, clients or vendors. If it is mentioned in the purchase order than the defective purchased items can be returned to the supplier. Buyer can mention in the purchase order that the defective items will be returned and no cost will be paid as delivery charges or production and material cost etc etc.

Sample Letter to Return Surplus Items

Dear Sir,

Reference is made to our contract agreement for the supply of maintenance stores required for our factory machines. It is to inform you that the stores supplied by you against the above quoted contract was received and acknowledged by our firm as per quantity and quality is required to be returned back as some of the machines have been sold out by our company. In this way the stores delivered by you have become surplus to our requirement. You are therefore requested to kindly collect the store in question from our firm warehouse as soon as possible.


Tanveer Manager Purchase

Letter to Return Defective Products

Dear Ms. Ansa Malik,

Thank you very much for the delivery of our recent order for 3,000 Printed Shirts as per our purchase order. We always found your service as per required standards but this order contain defective pieces. Our Quality Control Unit found more than 500 faulty pieces of shirts and we want urgent replacement or return of these pieces as per terms and conditions written on purchase order. Please process this request and update about your decision. Looking for your response.


Sana Saghir

JTek Embroidery Services

Letter to Return Spare Parts

Dear Shaista,

We bought imported spare parts of Honda Atlas Cars for various Models (2003 to 2014) in June 2014. As per our purchase order terms & conditions we can return, replace these parts within 45 days. After receiving the order and making comparison of your prices in open market. We found your prices are quiet higher with same quality. We request you to please return these spare parts or revise your sale price for adjustments on quotation for our management review. We will be thankful to you.


Urooj Ashraf

Manager Purchase

Ravi Motors Lahore

Sample Letter to Return Products or Ordered

With reference to the invoice copy attached, I am writing this letter to you to let you know that on April 18, 2015, I placed an order for the lot of 100 pieces of eye shadow kit of your brand. The order was received timely to me. I must appreciate to you for this. But after I opened, I found the 78 kits to be broken of four shade colors.

I am sending the order back to you and rejecting the order placed by me as a result of defective pieces of delivery.

I want you to let me know within one week, whether you are going to remit my payment or will replace the defective pieces of order. I would like you to know that I intend to file a case against you if my claim is not going to be settled somehow.

Waiting for your timely response.

Return Ordered Products Letter to Supplier

Dear Sir,

We ordered for a power filter plant which we had received yesterday. We first thought that it would fit in the place we had appointed for such filter but the space to keep it is small. We are unable to assemble the plant in the required place. As we have not used it or opened its packing we request a return of the product. We also request the return of the payment we have given for the plant.


Ayyaz Meer

Sample Letter to Return Products or Ordered Items
Sample Letter to Return Products or Ordered Items

Medical Certificate Request Letter Format

Sample application letter for issuance of medical certificate from doctor, institute, medical center, hospital etc.

Application for Medical Certificate from Hospital

Dear Dr. Sehrish Asghar,

I am Sameena, your patient of eyesight for 4 months. As you suggested rest of two weeks when ever I start medicine. Please note I am working lady and doing job as administrator in a multinational company. For leave of one week my company require a doctor’s recommendation letter or certificate for having rest. I request you to please issue me a medical certificate/letter which can help me to get a leave of one week from the company.

Warm Regards,


Request for Medical Certificate from Institute

The Chairman,
AHF Foundation
XX Sector, D.H.A, Lahore

Subject: Issuance of letter to spend some quality time with my Child

Dear Sir,
It is stated that, I am a Government employee, working in CNW department Kohat. My daughter, Ayesha Shakir is an autistic patient, studying in your prestigious institute. I have shifted my family to Lahore only for her treatment and schooling from Kohat. I use to travel 700 km every week to visit my family.

During the last 3- months, I couldn’t spend time with my family as a result she has start behaving much aggressively, my department has rejected my application for leave from the office without realizing the situation I am passing through.

Therefore, it is requested that issue me a certification/letter on behalf of your institution, in which it is mentioned that I have to pay some special attention and spend some more time with my child during these months until she becomes calm again.

Your favor will help me a lot in securing my job and career and it could become easier for me to pay some attention to my child and family. I shall be very grateful to you.

Shakir Kamal

Request for the Issuance of Medical Certificate

The Medical Superintendent,
Care Hospital,
Glasgow, Scotland.

Dear Sir,

It is submitted that I am working as a computer operator in Vodafone Telecom. Sir, for official purpose I need medical fitness certificate as I have to apply for a training session in abroad. The receipt number of medical report which I had obtained was 0000.

The further details with respect to my medical reports are written below.

Name: Peter Pounce
Father Name: William Simith
Age: 30 Years
Blood Sample Number: 0000

Application for Medical Certificate and Letter
Medical Certificate Request Letter Format

Request for Reschedule Job Interview Email Sample

Sample request for reschedule job interview because you are unable to attend the interview on first call.

Letter for Reschedule Interview

Dear Relevant,

With reference our telephonic discussion regarding interview for the position of HR officer, I was informed to come for necessary interview but due to heavy rain I was enable to attend the the same.

However, you are hereby requested to please reschedule my interview again within forthcoming days. I will be there well before in time now. Attaching again my Resume for perusal .


Mudassar Hussain

Request for Reschedule Job Interview

Dear Sir,

Thank you very much for your interview letter and a reminder call for interview on Monday. Unfortunately I was on the way to reach for interview but near to your company office all the roads were blocked by traffic police due to some bad incident so I couldn’t reach. I hope you may have the idea of such road blockage. I request you to please reschedule my interview for next day or as per your convenience. Thanking you.



Letter for Interview Reschedule Due To Rain

Dear Sir,

I am a civil engineer in a reputable company. I have received an interview call and call letter in response to my application of your job advertisement posted in newspaper in the first week of June, 20XX via email on 21, June, 20XX. As the moon soon weather is all upon us these days so rains are unpredictable and can happen any time.

I was scheduled to have an interview with you on 27th June, 20XX at 9:00 am. I was coming for that interview on a bike then all of a sudden it began to rain so I did not get to your office in time for interview. Please have a courtesy to reschedule this interview again so that I can avail this opportunity and prove my abilities to you in person.  I will be very grateful to you for you courtesy.

Thanking you in anticipation.

Request for Reschedule Job Interview Email Sample
Request for Reschedule Job Interview Email Sample