Tag Archives: Request

Request to Remove The Penalty

Request to Remove The Penalty of deduction, underage and providing books to the students in school or company. Simple applications to request the waiving penalties imposed on you or you company.

Request to Waive the Penalty Letter

Galaxy Town,
London, England, United Kingdom.
The District Emergency Officer,
London Fire Service,
October 19.
Dear Sir,
With reference to your letter bearing the subject “Imposition of Penalty” regarding my offence of being absent from duty on 10th of this month.
It is submitted that I was suffering from fever that’s why couldn’t attend the office. I had also informed my immediate senior about the severe health condition of myself.
Anyhow, I have realized my mistake of not letting you inform about my absence and assure you that I would try my best to avoid this negligence in future.
It is therefore requested to you that imposed penalty may please be cancelled and I may be given one chance to bring improvement in my working.
Looking for a favorable response in this regard.
Anton Chekhov.

Penalty for books

Dear Sir/Madam,
A penalty has been imposed on us for not providing books to the trainees. AH Foundation is an approved training service provider by IEIIA and the curriculum of all the trades is also certified by them.
Sir, all the trainees at AH Foundation are special and many of them can’t read and write. Also, there are not any decided books or notes in the decided curriculum (Copy of curriculum is attached). I request you to please remove the penalty and reimburse the amount of Rs. 50,000- which has been deducted as penalty from our payment of February 2014.
Looking forward for your kind cooperation

Issue of repeated trainee

Dear Sir/Madam,
This is in reference our telephonic discussion that our trainee, Ahmad was enrolled in the second batch of the last Skills for Job Scheme but unfortunately he didn’t complete his training. His Dad was severely sick and he was compelled to go to his home back in Mumbai.

Sir, all the trainees at AH Foundation are Disabled persons. There is no hope of independent future for them until unless they get some sort of skill. We therefore selected him to get his training at AH Foundation to secure a better future. We request you to please allow him to get his training. Please accord your kind permission,
Thanking you in anticipation

Issue of underage trainees

Dear Sir/Madam,
This is in reference our telephonic discussion that two of our trainees, Khalil and Mirza will be of 15 years this year. IIDF has asked us to expel them because they are underage. We request you to please allow us to keep the training of both of these trainees continue as they will gain the minimum required age before the expiry of our contract with PSDF. Please accord your kind approval
Thank you

Email for Missing Attachments with Letter

Sample Email letter for missing attachments or enclosed documents in the received letter. It is a request letter to resend the attachments for further proceedings.

Email for Missing Attachments

Dear Asim Khan,

I have received your email regarding processing of your Duplicate Intermediate Certificate but I am unable to find the attachments you have mentioned in your email. Please send the following attachments once again so that your case could be processed as soon as possible.

  1. Colored copy your NIC
  2. Colored copy of your Metric Certificate
  3. Copy of your Domicile
  4. Your Passport Size Photograph
  5. Your board Roll number Slip

As soon as we receive the above mentioned particulars, your duplicate intermediate certificate will be ready in next working three days so please remember to collect the same from our office.


BISE, Lahore

Letter for Missing Attachments

Mr. Samiullah
Manager Marketing
AH Foundation
Faisal Town,

Subject: Missing Attachments with Letter

Dear Mr. Samiullah,

Our school has received your letter regarding your internship program. However, we did not receive any application form enclosed with the letter as mentioned. It would be kind of you if you could please arrange to send a copy of the application form to our school.

Sadia Ahmad
Beacon-house Defence

Letter to Request for Missing Documents with Application

Dear Mr. Sohail,

Hope you’re well.
I write to you in reference to your email received at info.semioffice.com on date 23rd July. I would like to thank you for showing interest in joining our prestigious organization as an aspiring teaching assistant.

In order to proceed ahead, we need your documents which you forgot to attach in the mail. Kindly send us your resume and other supporting documents latest by 26th July at the same mailing address you sent the mail before. Failing to do so will automatically drop you out from the list of candidates to be interviewed.

Good Luck with your job hunt!


Ms. Ayesha Iqbal,
HR Manager
Shining Stars School.

Email for Missing Attachments with Letter
Email for Missing Attachments with Letter

Email for Missing Attachments with Letter

Mr. Mark Andrew, Lawrence college, US

Respected sir,

It is to inform you that we have received your application but we cannot process it further as some of the attachments are missing which are mandatory for the processing. You can resubmit the attachments before the due date i.e. 20th May XXXX. We advise you to submit all complete documents before the deadline to avoid any inconvenience. Thanks


Admin office,
Oxford College

Letter For Student Bank Account Opening

This is a request letter for student bank account for any country like UK, USA, India and Pakistan.

The Branch Manager
NY City

Subject: Request Letter for Student Bank Account

Dear Sir,

I am a student currently enrolled in the University of Texas . Your bank has sponsored many of our university events and there are only your branches throughout our campus. I want to open up a savings student account in your branch.

I am from another city and it’s difficult for my parents to send me money from there via other means. Therefore it is crucially important for me to have a bank account as it will be safe as well as a place where I could manage my budget. Please allow me to open up my account so that I shall submit the initial payment.

Please consider my request and I will be grateful to you for your kind consideration.

Sincerely Yours,
MBA Marketing

Application For Student Bank Account
Application For Student Bank Account

Letter for Student Bank Account Opening

Mr. Wayne Smith,
Manager ABC Bank,

Dear Manager,

I hope you are enjoying a good health. I pray for the same.

I Smith Manish, new induction in Yorkshire University as an Engineering student. During the submission of fee, the accountant of university has informed that it is mandatory for every student to have bank account in your Bank. So I am submitting all the relevant forms and transcript of my previous degrees mandatory for this type of account.

Please consider my aforementioned application on urgent basis, so I may be able to submit fee and be able to attend lectures to get my degree on timely basis.

Thank you with high anticipation and with profound regards.

Very truly yours,
Smith Manish

Student Bank Account Opening


The manager, HBL limited, Lahore

Respected sir,

With due respect I am writing this letter to you to open my student bank account in your bank, the nature of the account will be savings account, please find attached related documents demanded by the bank. As per the policy, student will be receiving free check books and ATM card, so I will be coming next Monday to receive them and for other official work.


Mr. Tahir Khan

Cheque Date Correction Letter Request Format

This is the request letter for correction of date on the cheque issued by your client. Cheque date correction letter to the issuer because the cheque was not been presented within due date or 6 months after issuance.


Mr. Babar Ali

Director Finance

Cotton (Pvt) Ltd.


Tel: —————

Subject: Cheque Date Correction Request

Dear  Mr. Babar Ali,

We are thankful for your payment of transport services to Agile Logistics in August 2012. By mistake we could not present the cheque# 9200569, dated 15 Aug 2012, amounting Rs. 5000/- to our bank account for clearance within due date. Now we request you to please change the cheque issuing date and sign the cheque again so we will be able to present it in the bank. Your payment covering letter and cheque is enclosed with this letter.

We shell be thankful to you for this act of kindness.


Yours Faithfully,


Manager Finance

Cheque Date Correction Request Letter
Cheque Date Correction Request Letter

Request Application for Issue of Guest Coupon

This is a request application for issue of guest coupon for gate entry, launch or attending a seminar of within and outside of your organization. Keep in mind this type of coupon normally issued free of cost when you write application for requesting coupon.

Request for Guest Coupon



The AGM Accounts,


Subject: Coupon for Guest 

Respected Sir,

Most respectfully, it is stated that I have started internship of three month from Date_____ to Date______ in accounts department unit # 36, Please accord approval of guest coupon for me. I shall be very thankful to you for this act of kindness.

Thanking you in anticipation,


Aleem Ullah

Issuance of Coupon for Guest


Company name.

Subject: Request for Issue of Coupon
Respected Sir,

It is stated that I am ________, (name) and I have been working in your institute as a volunteer in _____ department. My volunteer work is as per part of my course contents, issued by university______ (name). I am working here as a paid volunteer, other than joining any special program. My date of joining is ________ and my credit hours will come to end on __________ (date).

The institute is going to organize an event related to volunteer ship including orientation, seminars and further disciplines are to be discussed. This event is on 12th June, 2014. The management and supervisors will specially arrange passes/coupons for the invited students/people. I have also registered myself for some important tasks of that day. I have to do all the paper work including preparing lists, managing students, and some work associated with stage secretary.

I being a part of this institution want to join this event and be an active member of it. As, I am also volunteer here, but my session timings are far different from people who are going to join it now. I request you to kindly issue me the coupon/pass along with other students, so that I may be able to enter the respective place of event and I may not suffer from any sort of difficulty. Otherwise, it would be tough for me to coordinate with the management staff and I’ll be unable to attain my target and responsibilities assigned to me will not be accomplished. I hope that you will consider upon my request and provide me with gate coupon/pass as soon as possible. I shall be thankful to you in this regard.
Thanking you I remain,

Request for Issue of Guest Coupon
Request for Issue of Guest Coupon

Request Letter for the Advance Payment

Sample request letter for Advance Payment Format for issuing advance payments to companies, clients, vendors, suppliers, workshops for repair, maintenance and parts changing etc

Cover Letter for Advance Payment

Minahil Qasim
Director Finance
OBTC School
Faisal Town,

Subject: Advance payment recovery request

Dear Sir.

It is to inform that we may be in loss as we are having heavy expenditure for the repair and maintenance of the machinery at our factory area. Some machinery need oil change and repair and that require huge amount. So I request you to issue the 50%advance payment as early as possible.


Assistant Manager

Advance Payment Recovery Letter Format
Advance Payment Recovery Letter Format

Application for Advance Payment

The Voice President
OBTC School

Subject: Request for the Advance Building Rent

Respected Sir,

As per our contract with the land lady of our hostel building we had to pay three months advance rent on 20th February 2017. Due to your small pilgrimage we remained unable to provide her the cheque of advance payment. I request you to please instruct the accounts department to prepare her cheque of $12000 for advance rent of three months (Jan to March 2017) as we are already late for the payment.

Thank You,


Request Letter for the Advance Payment
Request Letter for the Advance Payment

Request Letter for the Advance Payment

Mr. James Parker,

Dear Sir,

Hope that you will be fine. According to policy of our company, you are required to pay half of the money in advance to our company under the agreement signed by you with our company for the construction of your new house. As you know that the construction involves the building material and the machinery for construction as well as workforce to be hired, so all these things must be engaged in advance.

Please pay the money as soon as possible so that the construction must be started. Without payment it is not possible to purchase the material for construction.

Thank you so much for your time and consideration.

Yours sincerely,


Request Letter for Release of Outstanding Payment

This is a sample request letter for release of missing payments, outstanding payments, pending payments etc. This letter also request to increase the monthly payments because of increase in expenditures. You can change the months and amounts for better amendments.

Letter for Payment Request

Respected Supplier,

I have to say that the payment of my previous work is still not paid by you. I want to request you that it is high time now and you should pay the amount required so that our working relations go on like this.

I shall be very thankful to you.

Your Worker,

Payment Release Letter Format

Mr. Abdul Razzaq
Director Finance
OBTC Trademarks
Ball Street, Rochdale,

Subject: Request Letter for Payment Release

Dear Sir,

This is to notify that the monthly sponsorship from Trademark to our organization is missing for the months of Sep & Oct 2016. I request you to please issue our monthly sponsorship payment cheques for Sep & Oct 2016.

Now we also request you to please increase your sponsorship from 50,000/- to 65,000/- monthly because our expenditures has been increased from 5,000/- to 6,500/- per month. We also request you to spare some time and please visit our organization and see by yourself that how we are providing the services to the most neglected segment of the society.

Kind Regards,

Sanam Sami
Manager Marketing

Request Letter for Payment Release
Request Letter for Payment Release

Request letter to reissue payment letter after payment stopped from the client.

Request for Reissue the Stopped Payment

Chief Executive
Timber King
The Hall Road,

Subject: Request for Reissue the Monthly Payments

Dear Sir,
Hope to find you Good!

Ainee here, From AH Foundation. It’s a charity based organization for Poor/helpless children. Timber King had sponsored our one Child, and every month they were sending Rs. 5000. But approximately since last 7 months, due to some issues in accounts, monthly cheque isn’t sent!

Due to which we are suffering, Kindly re-continue our MonthlySponsorship Cheques.

I’ll be thankful,

With Regards,

Manager Fundraising

Letter for Reissue Monthly Payments
Letter for Reissue Monthly Payments

Letter of demand for outstanding payments

The General Manager,
RTY Construction Company,
Al-Karama, Dubai.

Dear Sir,

Hope this letter finds you in good health.

I’m writing this after several reminders sent to your finance team regarding the settlement of our dues which are pending since more than 6 months.

Please be notified that as per the LPO, the credit terms with your company are of 90 days only.

Kindly take an urgent action to release our payments at the earliest as the goods were supplied about 6 months ago to mobilize your Ammara Building contract.

Attached is the balance sheet showing the remaining balance which is overdue?

Anticipating a quick action

Best Regards,

Manoj Patel,
Manager Sales-UAE

Sample Request Letter for Educational Field Trip

Sample request letter for education trip to companies, organizations and NGOs from university, college or school. Sample letter of excursion from students to HOD, Principal, Headmaster or Coordinator.

Request for Educational Field Trip

To: The Director
Organization Name

Subject: Request Letter for Educational Field Trip, Training Visit 4th Year MBBS Class

Dear Sir,

Apart from traditional lectures, field visits/Training is part of Community Oriented Medical Education. In this regard, students of 4th Year MBBS class of this College, visit various institution/establishments every year. In this connection, 103 students along with 4 X faculty Members intend to visit your institute on 18 Dec 2016 on Tuesday from 10:50 am onward.

It is requested that necessary arrangements for the subject visit may please be made and confirmation of the same may please be communicated to Dr. Dilshah Pasha as soon as possible.


Educational Field Trip Letter Sample

Dear Sir,

The students (15) of BSc. Human Development and Family Studies of Institute of Rural Home Economics, University of Agriculture,Faisalabad, want to visit your prestigious institution on 6-6-2017 at 10:00 clock. Kindly allow us to visit your esteemed institution.

Thanks in Anticipation

Institute of Home Economics
University of Agriculture

Reply to the Request Letter for Educational Field Trip

Dear Prof. Dr. Dilshah Pasha

Reference your letter this morning with letter ref. med/cmh/ about training visit of 4th year MBBS class students to our organization on Tuesday 25 December 2016.

We will be pleased to welcome the visiting students and faculty members on 25th December 2016 at 10:20 am and briefing and visit to the facilities at our organization will accordingly be arranged.

With Regards,


Request Letter for Educational Field Trip
Request Letter for Educational Field Trip

Request Letter for Educational Trip

The management, Oxford college, US

Respected sir,

With due respect, I am writing this letter to ask for the permission to arrange a field trip to some old forts for my History course. This trip is very important for the students of history as they have to work on a research project and for that they need to visit different locations under the supervision of their instructor. For the trip we will be needed the college buses. I have attached the list of places we need to visit.

Kindly grant us approval so that we can wind this up by the end of this month. We shall be really thankful to you. Thanks


Mr. James John, HOD History department

Letter to Father Seeking Permission to go on an Excursion


Dear Father,

I am really sorry for not being able to write to you last week as my pre board examination preparation tests session was undergoing. I have had a better percentage in this test session especially in Math, Physics and Chemistry. As you know I am having these test sessions over about 6 months now, I really feel that now I am gaining more grips over Math, Physics and chemistry. I will send you my cumulative result report of last 2 test sessions by 10 of January. Then my last session “send ups” will be left to attempt.  Board papers will commence end of March.

I wanted to take your kind permission for an excursion trip to Naran & Kaghan with Class and school teachers for a week. Papa I am really tired and want to have some mental relaxation for a few days before I give my send ups attempt. I am kind of room sick and my nerves need to relax. Excursion trip will be leaving on 15 January and will return on 19 January, under kind guidance and surveillance of staff teachers and Coordinator.

The charges for excursion trip are Rs 5000 per head. Cambridge and Matric student badges will be going together. Also, this will be our last school memory, an excursion trip. I really don’t want to miss it as well I will have psychological relief from burden of studies for a while.

I hope you will definitely allow me to go on this excursion trip with my fellows and teachers. I assure you that this excursion trip and relaxation will not affect my result and performance in send ups.

I need to submit my dues and parents’ permission letter by 10 January. Kindly, reply me soon so I don’t miss this chance. Love you papa, you are my inspiration. Love you loads. I will keep updating you to whatever location we reach. I will send the detailed excursion trip destinations and transportation. Love you!

Yours Shining Star,

Loving daughter Dj

Request Letter to Fill The Application Form for Job

Sample letter to staff members, new employees, job applicants requesting to fill the application form for job. This form used to keep employee records or to collect bio data information of job applicants.

Letter to Fill the Application Form for Job

The Interviewee,

Dear Interviewee,
This letter is being written to you on behalf of XYZ Telecommunication Agency. It is stated that you have not filled out the Application Form that was sent to you on your postal address. As your interview is due next week, you are requested to kindly fill out the application form and post it back as soon as possible. Failure to do this might result in cancellation of your job request.

Best Regards,
HR Manager,
XYZ Agency.

Request Letter to Fill the Application Form for Job

Dear Ms. Hewett,

I am hoping that you are enjoying good health.

It is to inform you that we have received your request letter in relation to interviews to be conducted by ABC Company dated 19 December, XXXX.

On completion of initial scrutiny of your said letter, we are hereby requesting you to visit our premises, meet the receptionist and fill in the application form for the underlying job.

On submission of form to us, our HR Department shall proceed further and scrutinize your application. You shall be contacted in case you qualify for the interview.

Your satisfaction is our foremost priority. Have a nice day.

Truly yours,

Alan Taylor
Human Resource Manager
ABC Company

Letter to Fill The Application Form for Job


Dear Candidate,

Thank you for your application and the interest you have shown in the ABC Solutions. Congratulating you are shortlisted for the pot of Online Sales and marketing. We are UK base Company ABC Solutions provider.

We want to check your ability for this purpose and we set an application form. Please find the attachment. Fill this form and send us As Soon As Possible.

Kind Regards,