Tag Archives: Sample Invitation

Invitation Letter to Media for Coverage of an Event

Sample letter to media representatives and media organisations to invite them for media coverage of an event, festival, program, sports, exhibition and conference, press conference etc. Sample invitation letters to media to cover an event are available below:

Letter to Invite Media Coverage

To Information Secretary

Information Secretariat

We as Pakistan Cardiac Society, Peshawar KPK Chapter is organising symposium on World Heart Day-10th October at 10:00 am – PC Peshawar.

Our renowned cardiologist of KPK will be giving key aspects on the prevention of heart diseases and latest updates.

You are kindly invited to join us along with your media cell, (Electronic and Press media) for participation in symposium regarding awareness and prevention of heart diseases.

Convener for WHD Symposium

Co-Ordinator PCS

Peshawar Chapter

Sample Invitation for Media Coverage

The Manager Operations,
Time News.

Dear Sir,

It gives me pleasure to welcome your representatives for coverage of our annual function on 23rd January at Glasgow Grammar School. We are striving to educate our children extensively and 20% of the students in our school are acquiring education absolutely fee. The main purpose of this coverage will be to promote free education to our children if their families do not afford it. The event will come to an end within two hours and we require full coverage from your cameramen so that it may be run on your channel after getting it for at least 30 minutes.

We shall receive the entire team of your channel with open arms and they shall also be served with dinner in the end of the function.

It is therefore requested that invitation from Glasgow Grammar School may please be accepted for providing coverage to our annual function for print media as well as digital media.

We look forward to a successful working relationship in the future if you require any further information; feel free to contact me any time.

With regards,

Richard Emanuel,
Principal, Glasgow Grammar School

How to write a invitation letter for media coverage
How to write a invitation letter for media coverage

Sample Invitation for Media Coverage

To,
The news channel

Dear Sir,

It is a great pleasure to cordially invite you to our event. Our company is arranging a small event in which we would like to have your media coverage.

The event consists of various sports activities, speech by chief guest and award distribution ceremony. Well known personalities are invited as guests. I believe it will make a good content for your channel as well. Schedule of the event along with list of guests is attached to the back of this letter.

Please inform us within three days of receiving this letter about your approval. That is to avoid any difficulties before event.

Thank you.

Public Relations Officer
Gordon

Invitation Letter for Keynote Speech

Sample invitation letter to chief guest for keynote speech in dinner, ceremony, inauguration ceremony etc.

Invitation Letter for Keynote Speaker

To,

John Mark, Nestle Head Office US

Respected sir,

With all my due respect, I would like to invite you at the opening ceremony of our new factory inauguration as a guest speaker. We are really inspired by you; you have been a great example for our society. You have a vast knowledge in your field. I want you to deliver an inspirational message to our employees and give them what you have given to your employees and country really needs people like you. Looking forward to your arrival eagerly. Thanks.

From,

HOD Media department, MX firm, US

Invitation letter for Speech in Annual Dinner

To,

Mr. Smith Mark, Manager Nestle

Respected sir,

With due respect I am writing this letter to invite you at our company’s annual dinner. Sir we shall be really thankful to you if you will join us and give a motivational speech to our colleagues as you are a perfect example for all of us. Sir I would like to mention about the dress code, for males it is black 2 piece suit and for the ladies it is formal gowns. We are looking forward to your arrival. Thanks

Regards,

Mr. John Harrison,

Manager Aptech

Sample Invitation for School Event

Sample invitation letter to schools for participation in the school event organized by the students and school management. This invitation letter from school to other schools, partner schools, competitive schools for competitions, presentations, games etc.

Sample Invitation for Event in School

We proudly present our annual play for year 2014 going to held on 2nd march . We humbly welcome you as our guest in this beautiful event. We believe that your presence will encourage our students to work hard. Timings are from 9 am to 3 pm. It is to be held in the premises of the institute. Your presence would be appreciable.

Sample Invitation for Chief Guest in School Event

Dear Mr. Shahzad Ishaq,

Our school has arranged a function of annual prize distribution. And we are considering you as a chief guest in our school. We are warmly inviting you as a chief guest of our school’s function of annual prize distribution. Your presence will make us enthusiastic and joyful.

Give us the chance to serve you as a chief guest and make us thankful to you for your kind favor.

Thanks and regards,

The Pakistan National School

Invitation Letter for School Event

This document consists of 2 pages in total including the cover and includes introduction to the event, contact details and a registration form.

Introduction to the Event

LGS along with the O Levels Social Work Club cordially invites you to LGS Serving the Community on 2nd and 3rd Octobar at LGS Lahore. There are 5 Different events in LGS including Special Children Olympics, Presentations Sessions, Cabinet Commission Crisis, Poster Making Competition and Documentary Sessions. LGS cordially invites you to be a part of Presentation Sessions from 9AM to 5PM on Day 2 of the Event (3rd October).

LGS would appreciate of you join us in this event to spread awareness and encourage youth empowerment throughout Lahore.

You are requested to bring about 50 to 60 students from you institution. We promise you for our best security and friendly management. You are also requested to bring one or two sports coaches/teachers to the event.

A media coverage will also be given to the event. The students between 6 years to 15 years are only allowed to participate. We can discuss on this matter too if your institution has a problem with this age group.

Students are allowed to wear anything they want. We just want them to be fully comfortable throughout the event. All the money collected during the event will go to any charitable institution as a gift/charity after the event.

LGS looks forward for you cooperation.

For more details:

Like our Facebook Page and Event Page

Facebook ID:

Facebook Page Link:

Facebook Event Page Link:

Follow us on Instagram

Instagram:

Tweet us on Twitter:

You can email us any time at info@example.com

Do watch our snapshot story to on both days of the event. Snapshot ID will be shared on the Facebook Page later.

You may Contact at

Event Head                      Event Co-Head

 

Regards,

Principal LGS

Sample Invitation Letter for School Event
Sample Invitation for School Event

Letter to Your Friend Inviting Him to College Cultural Event

Dear Mark,

Hope you are doing well.

I’m writing this to invite you for a very useful and entertaining program designed to exhibit various cultural activities. This is going to be a full day program where some international guests are also likely to join to witness this fantastic event.

The venue is still to be decided by the College management which is likely to be our main branch located near Abu Dhabi Mall. However, I will confirm this in the coming week.

The day is going to be Sunday 29th of January.

Please do come with your family as this is a wonderful opportunity for us all to enhance our knowledge about our rich culture.

Thanking in anticipation.

Regards,

Edward G,

Fundraising Event Invitation Letter Sample

Sample invitation letter to invite guests and donors in a fundraising event for welfare society, welfare organization, school, dispensary and hospital etc etc.

Invitation Letter for Fundraising Event Sample

Mrs. Memoona Malik,

Managing Director,

The Fashion Company,

Model Town,

Lahore.
Subject:  Invitation for a fundraising event at Polo ground
Dear Ma’am,

The Cancer Memorial Hospital is one of the pioneer hospitals of Lahore successfully treating more than 500 patients every month. We have been providing the best treatment facilities to our clients in minimal cost. To cover our expenses, and keep giving our finest to the community, we have organized a fundraising polo event at Lahore Polo Club on Sunday, 8th August, 2015 at 11:00 am-2:00 pm.
This event will raise awareness about cancer, and will include fun activities like wall climbing, car racing, food stalls, kite flying and a polo match. We have a special corner for kids where they’ll be monitored and looked after by our team of young, enthusiastic and very responsible volunteers who’ll accompany the kids throughout the magic show, puppet show, and other handicraft activities. Face painting and coloring books will also be available.

We invite you and your family to our fundraising event and hope that you’ll celebrate this Sunday with us, spreading smiles.

Enclosed with this letter is the invitation card, please bring it along with you. It has the address and all other details mentioned over it.

Looking forward to your graceful presence.

Regards,

Maria Fawad

Fundraising Event Invitation Letter Sample
Fundraising Event Invitation Letter Sample

Letter of Invitation to Sports Event

Sample Letter of Invitation for sports day in school, college, university or company available for free download. You can change the letters as per your needs but republishing of this material anywhere is strongly prohibited.

Invitation Letter for Sports Day in School, College or University

Dear Ms. Beenish,

Our school organizing Annual Sports Day in winter vocations this year. This event will involve almost all the students according to their interest. Event will include 20 different games, Bake sale, Music Competition and much more for entertainment.

I would like to invite you in this greats Annual Sports Day event and request you to please charm the event with your presence. I will be thankful to you.

Thanking you,
Sincerely,

Saima
Manager Resource Development

Invitation for Sports Event

Dear Nick,

This letter is to invite you to our annual sports event. Our annual sports event had been scheduled on 11th of the next month. It would be honor of our institute to have such a great personality like you as our guest for this event. It would also increase the motivation in the students. This event would be held within the institute premises from 11am to 5 pm. Please give us a chance to thank you for your presence at this event.

Best Wishes,

Golauza

Sample Invitation Letter for Sports Event

Dear Madam,

We “a group of volunteers” organizing a sports event to raise funds for flood affectis in Pakistan. The sad news is minimum 5 Million people seriously affected and the poors from those lost almost everything. Now even they don’t have any support from the local and national governments at all.

We “Group of Volunteers” planned to visit the affected area personally and help the needies. Rather we go with our small contribution we decide to invite the generous people to participate in this cause and planned a fundraising sports event. The event will took place a John Stadium in London and expected donor participants are more than thirty thousand. The would includes Cricket, Football, Basketball, Tennis and Bedminton in between sports clubs across UK.

It would be honor for us and the flood effecties if you grace the event with your presence as guest. All the details of event and speakers are attached. Our team will not only raise funds but keep auditing its spendings and a final report of relief work will be send to all the guests and participants.

Looking for your response

Sincerely,

Volunteers,

London College of Business Administration

Letter of Invitation to Guest in Sports Day
Letter of Invitation to Guest in Sports Day

Invitation letter for football competition

To,
The principal, National grammar school, NY

Respected sir,

We would like to invite you to the annual football competition being held at our school to participate in it. We believe that your school football team is very good at the game and it would be our pleasure if your team come and have a match with our school team. Such activities are important as they build a healthy relationship between the institutes. We will be looking forward to your arrival. Please find attached document having date, time and venue. Thanks

Regards,

Principal, Lawrence College

Invitation Letter for Exhibition to Companies for Stall Booking

Invitation Letter for Exhibition to Companies, clients, franchises, employees, staff, workers, club members for Stall Booking in the event.

Invitation to Company for Participation in Event

Dear Sir,

To write this letter is meant to drag your kind attention towards our forthcoming exhibition which has been scheduled to be held on the coming Saturday morning in central park of the city. Our administration intends to invite maximum leading companies of the country to book stalls in this event. Foregoing above we hereby invite your company to participate by booking a stall this exhibition. We ensure that you will be fully facilitated from our end. Your cooperation in this regard will be highly appreciated.

Your sincerely,

Mujahid
Event Manager

Invitation Letter for Stall Booking

Ms. Minahil
Director Marketing
X Pharmaceuticals
3S- Industrial Estate
Gulberg II, Lahore

Subject: Invitation Letter for Exhibition for Stall Booking

Dear Ms. Minahil,

We are holding Healthcare Expo from 14 to 15 Sept, 20XX at purpose built Lahore Expo Center, Johar Town. The Healthcare Expo 20XX-20XX organized by us last year was a huge success, this year even more national and international healthcare companies are likely to participate. This is a golden opportunity to promote your country image and market your healthcare industry products and services. Companies can launch products, gain access to the untapped local and international market, increase brand visibility, seek new agents and distributors, and benchmark their products and services.

The Expos are the most powerful means of direct communication and most effective methods of promotion and sales. Companies can participate in this event by booking a stall or by sponsoring the event. May we suggest you our following special offers:

  • Designated area in the Expo Hall for Made in your country products and services.
  • Display area designed according to your culture or as per your wish. Special advertisements for your country products and services.
  • Exclusive meetings with buyers and distributors. Exclusive one day visit to Hospitals in Pakistan. Any additional facilitation as per your requirement.
  • Keeping in view our brotherly relations between the two countries

I am sure you would consider participating in this expo. We assure you of our full support and best possible services to your participating companies. We would welcome a visit by your representative to Lahore to visit the venue or to discuss the details of expo. If required we can also visit you to give presentation or email, for meeting or for providing further information about the event.

Best Regards,

Shafqat Ali
Director Marketing & Sales

Invitation Letter for Exhibition to Companies for Stall Booking
Invitation Letter for Exhibition to Companies for Stall Booking

Exhibition Invitation Letter Sample

Sample Exhibition Invitation Letter Format for free download to send it to the clients, participants and companies to put up their business stalls, display centers etc.

Invitation Letter for Book Exhibition

Federal Colony,
Lahore, Pakistan,

Dear Customers,

Readings, announces its own book exhibition for the first time. We invite you all for the Book Exhibition also offering discounts up to 20% on all the books. There is a huge variety of books this time and many of the rare books have been ordered from different countries to please you all our customers. Looking forward to all the bookworms or who love reading.

Thanks,

Readings

Invitation Letter for Exhibition

To: President
AH Foundation
Faisal Town,
Lahore

Subject: Invitation Letter for Exhibition

Dear Sir/Madam,

We are organizing an Exhibition named as Youth Entrepreneurial hub Exhibition where young talented entrepreneurs will put their stalls for two days. we are also giving stalls to AHF maktab’s special children where they will show their creations to general public and sell it out. Kindly let us know if you are interested to great opportunity.

Regards,

Usman Saleem
Project head

Exhibition Invitation Letter to Client

To
The Client

Dear Sir,

We cordially invite you to our annual exhibition ceremony of our company. In the exhibition we will display all our company products. It would be an honor to have your presence in the event.

A detailed introduction to all of products will be provided. Also, discount voucher will be distributed among the visitors of exhibition. It is an opportunity to get familiar with our products and purchase them on discount.

Schedule of the exhibition is attached to the back of this letter. Thank you in advance for your time and consideration.

Regards

John Balance

Answer of the Invitation

Dear Mr. Usman Saleem Khan.

Thanks for the invitation. We always look forward for such opportunities where we can show our talent and display products made by special children at AH Foundation. Please provide us your email and phone number for further proceedings.
Warm Regards,

Muhammad Samiullah
Manager Resource Development

Foundation Stone Laying Ceremony Invitation Card

Foundation Stone Laying Ceremony Invitation Card for guests, chief guest for the event. You can add your company/organizational introduction before the first paragraph. That would add value to this letter.

Invitation Letter for Foundation Stone Laying Ceremony

Respected Sir,

It is intimated with great pleasure that after a continuous struggle to make all the necessary arrangements from fund raising, land acquisition and finalization of the building diagram of the hospital, the day of start of the work has arrived. To start the work a foundation laying ceremony has been organized on 25 Mar on Mon at 10 am. We warmly invite you to attend the ceremony it will really boost our morale.

Yours sincerely,

Shaista Khan
Manager Communication and Development

Stone Laying Ceremony Invitation Card 1

Ms. Saima Abdulhaq
Director Marketing
X Pharmaceuticals
3S- Industrial Estate
Gulberg II, Lahore

Dear Ms. Saima Abdulhaq,

AH Foundation is arranging “Foundation Stone Laying Ceremony” in  Mughalpura of new building on Monday, 30th September XXXX at 4:00 pm. You are cordially invited to grace the occasion.

Venue: AH Foundation Mughalpura Campus. 86 – LARECHS, Post office Scheme, Mughalpura – Lahore.

Program Schedule:

  1. Guests to be seated : 4:00 pm
  2. Recitation form the Holy Quran : 4:05 pm
  3. Address by President : 4:10 pm
  4. Address by Chairman Patrons Committee : 4:15 pm
  5. Address by Member Patrons Committee AH Foundation : 4:25 pm
  6. Stone laying ceremony by ___________ : 4:35 pm
  7. Pray : 4:45 pm
  8. Refreshment : 4:50 pm

Warm Regards,

Wadia Abeer

Invitation Letter for Stone Laying Ceremony 2

Mr. Babar Khan
Hon. General Secretary
AH Foundation

Stone Laying Ceremony Invitation
Mr. Ali Fahad,

This is to inform you that by the grace of Allah Almighty, Elma group is going to arrange stone laying ceremony of its new outlet on Friday 14th July, XXXX at 9 am. We are bestowed by the blessings of Allah. We want to say you warm words of welcome, to come to the eve and polish the event with your elitism. Your presence would be a sort of pleasure for us, if you take out time from your busy schedule and join us.Venue and schedule is mentioned below.

Venue: 403, B-Block Garden Town, Lahore
Schedule:
Guests seating : 9 am
Recitation : 9:05 am
Address by President : 9:10 am
Address by Chairman : 9:20 am
Stone laying ceremony by Guest of Honor: 9:25 am
Refreshment : 9:45 am

Warm Regards,

Director
Elma Group

Foundation Stone Laying Ceremony Invitation Letter anc Card
Foundation Stone Laying Ceremony Invitation Letter anc Card

Invitation Letter For Seminar Participants

Invitation Letter For Seminar Participants, Event Participants, Fun fair Participants, guests, honorable guests, clients, customers and consumers. Sample letter to invite guests in festival for games festival, food festival, youth festival, cultural festival, film and college festival etc.

Invitation Letter for Festival

Respected Sir / Madam,
We have been organising the Youth Performing Arts Festival (YPAF) for the past 12 years. This year’s YPAF aims at being beneficial for all strata of societies of Pakistan. For this purpose we aspire to form synergies with groups that are working for the betterment of the youth just like us.
In keeping with the above, the attached document is an invitation for your prestigious organisation.
Please feel free to contact me for further queries or assistance. We at Rafi Peer are really hoping that this year’s YPAF will be unlike any other and the youth of your organisation will contribute in making that possible.
Warm regards,

 

Muneera Batool
Festival Program & Coordination Executive

Invitation Letter For Participants

The Principal
AH Founcation
Faisal Town,
Lahore.

 

Subject: Invitation for seminar on “My Dreams about Pakistan”

Dear Sir/Madam,

Department of Special Needs Education is organizing a seminar on September 12, 2013. The topic of the seminar is, “My Dreams about Pakistan”. Mrs. Ambreen Raza, Secretary Special Education and Justice Amir Raza, President Amin Maktab, will be the chief guests of the event. Selected young speakers will speak on the topic. The objectives of the seminar are to:

  • Arrange an inclusive social event
  • Organize competition of ideas and expressions
  • Provide equal opportunities of expression to all

There will be five speakers including:

  1. Syed Naushad Shaukat, Coordinator in Organization for Visual Impairment and Slow Learners, Karachi.
  2. Naureel Abbas, Founder of Inclusive Education Society, UCP.
  3. Ms. Zara Husain, Principal, Lahore Speech and Language School.
  4. Mr. Tauseef Ahmad, Research Associate. UMT.
  5. Leaders’ forum, UMT.

You are cordially invited to attend the seminar. Your participation will be an honor for us and an encouragement for the persons with special needs. Program of the seminar is the following:

  • Date: September 12, 2013 (Thursday)
  • Time: 10:30-1:30
  • Place: 4L-01 (New building)

 

I would be grateful if you kindly spare few hours to grace the event.

With profound regards,

 

Kashif Shahzad
Coordinator

Invitation Letter For Seminar Participants
Invitation Letter For Seminar Participants

Invitation letter to Chief Guest for a Farewell Party

Invitation letter to Chief Guest for a Farewell Party of School, College and University. You can use to invite chief guest for any other party, program or events as well. Sample Invitation letter for chief guest to invite him/her in the annual function of school and address the passing out students with a short speech. Format of Invitation Letter to Invite Chief Guest for School Annual Function is available for free download.

Invitation letter to Invite Chief Guest in School

The President
OBTC Schools,
Leads, United Kingdom.

Respected President,

I am Ms Hina, on behalf of Lahore Grammar School, writing this letter to request your respectable and honorable presence as chief guest at the Goodbye Farewell event for our O-Level students, going to be held at school ground on 15th march, 2017. It would be motivating for students if you would appear as chief guest and have a few words with them as a piece of advice. Please send a gentle reply for confirmation of your availability and presence so that we may finalize the rest of the event.

Thank you

Wade Harman
Principal

Invitation letter to Invite Chief Guest in School
Invitation letter to Invite Chief Guest in School

Invitation letter to Chief Guest for a Farewell Party

Date:
TO: Vice Chancellor/ HOD/ Principal
University/College
Address,
city

Subject: Invitation letter for Chief Guest in a Farewell Party

Dear Sir,

You are cordially invited to the farewell party of 2017 batch that is being scheduled on 20th April, Friday.

We, as the junior batch, are finally giving them the last goodbye before their final exams and The Graduation Day. It’s been their four years in this university and you have been their head for these years. It would be a great pleasure if you join us with your family. You have always been the best teacher and supported them for every little and small issues. For them, you were their source of inspiration. They will be highly pleased in your presence. There will be a formal dinner after a theme party and we hope to see you dressed according to our theme that is ‘Masquerade’.

Looking forward for a positive affirmation from your side. Thank you in advance for your kind consideration.

Regards,

Your Name
Class & Session

Invitation letter for Chief Guest in a Farewell Party
Invitation letter for Chief Guest in a Farewell Party