Tag Archives: Supplier

Letter to New Supplier for Contract of Supplies

Sample letter to supplier for signing a new contract for future supplies. You can request the supplier to provide the supply in your office, factory, shop with terms of price, quality and timely delivery.

Letter to New Supplier for Contract of Supplies

To,

The manager, NY supply chains group, NY

Respected sir,

With due respect I, would like to bring it to your knowledge that we are observing your company’s performance in the market and we are really impressed by it. Sir we would like to sign a contract with you for supplying goods to our company as your quality of products, prices and delivery time is very good. We are looking forward for a response from your side. Please contact our management team as soon as possible as we have to continue the work. Thanks.

From,

South east company, NY

Request Letter for Diesel Supply

To,

The management team, Alex petroleum, UK

Respected sir,

With due respect we would like to inform you that we have stared new factory of plastic materials, and in order to run the machinery we need diesel, as we know that you are a reputed company in the market because of the quality you provide to your customers we would like to sing a contract with you. I have attached all the legal documents along with the estimate bill and machinery information. We are looking to a positive response. Thanks.

From,

Management team, MQ firms

Letter to Supplier for Not Responding

Sample letter to supplier for not responding to your emails, letters, decisions, placed orders etc etc or not working as per commitment. Letter for no response from the supplier with warning of cancellation of agreements/contracts.

Complaint Letter to Company for not Responding

To,

The management, Home net, NY

Respected sir,

With due respect, I would like to inform you that I have sent a complaint letter to your company for a poor a network connection. Sir I am a student and I have to do my work online and for that I need a good connection but from last week your company is not responding to my request and not even receiving my phone calls, sir business do not run this way. I request you to process my request otherwise I will switch my connection, please take action as soon as possible. Thanks.

From,

  1. Mike John, NY

Complaint Letter to Supplier for No Response

Dear Sir,

With reference to our last meeting held at your office on 21, September, 2015. It is to remind you that no action has been taken in this regard from your side. Keeping in view the points of meeting and the priorities discussed it was our primary task to have the required material at site as quickly as possibly you can deliver the material. It has been 3 days since that meeting but no response has been observed from your side in this regard. This is of high priority that material is needed at site in 2 days. We cannot compromise on the due date of completion of work by delaying the material delivery. So it is highly recommended that the action may be taken immediately to resolve this problem at the site. We need your positive response in this matter and timely action is mandatory.

Looking forward to a quick response from your side.

Thanking you and regards,

Kanza Khan

Warning Letter to Supplier for No Response

Dear Manager Production,

I am Zahir Shah, a permanent & loyal distributor of your company for the last 10 years. I have been purchasing your company medicines on regular basis. I have marketed them well and made up a good reputation in my territory.

For the last 2 weeks, I have not been getting supply on time. I make calls several times to your office, but I don’t get any satisfactory answer from your side. In fact, the company doesn’t behave professionally. By this letter, I want to bring into your kind information, if supply of goods is not made better from your side, I will simply close the business with you. So please look into this matter.

I look forward for positive relationships with your company.

Regards,

Zahir Shah

(Distributor-Natural Medicine)

Sample Letter to Supplier for Late Delivery

Sample letter to supplier for delay in delivery of ordered items, material for construction site. Letter To Supplier For Timely Delivery Of Material required at site.

Letter to Supplier for Delay in Delivery of Goods

Dear sir,

This is to brought your kind attention towards the matter that has been pending since last week. It is observed that there is a delivery problem going on regarding the delivery of material on site.

We submitted our required material requisition to you on the 5th of September, 2015. It has been 2 weeks since that request and no material is delivered on the site. Keeping in mind the progress of this ongoing project it is a very serious matter as we have to complete the desired work in time. In the meeting held at our office it has been a serious agenda of unavailability of material and the pace of the work. The work cannot be at its optimal pace if there are no material available. So it left us with no other option than to remind you of this existing problem. We hope you will take all the necessary actions required in the solution of this problem. We are being answerable to the client for all the delay in work progress. Kindly take immediate actions in this regard and try to figure out this problem as soon as possibly you can, so that the work can be continued swiftly utilizing all the present resources.

Looking forward to a rapid action from your end. Thanking you in anticipation.

Yours Truly,

Project Coordinator

Complaint Letter to Supplier for Delay in Delivery

Faisal Town,

Lahore, Pakistan

 

Dear Mr. Robert,

I have to say that the deadline I provided you with for the supply of the goods assigned to you by my company has passed, in fact, you are a week late and the goods are still not supplied.

I want you to supply my order as soon as within two days so that I can satisfy my customer demand. I expect you to do so in time so that I will not have to remind you or to reduce your payment for supplying it late further.

Thanks,

Your Client,

Brad Pitt

Sample Letter to Vendor for Late Delivery

Dear Shafique Traders,

It is apprised that the delivery of the stores made lastly by you was in the last month against our supply order of the two dated two months back which also was late as per clause 6 of the contract agreement. Now the last supply order issued to you was in the previous month and the supply against this is still awaited. It is worth mentioning here that due non delivery of the stores all the maintenance work of our department is suffering badly. It therefore emphasized that deliver the supply immediately to avoid any unpleasant situation.

Yours sincerely,

 

Ayesha Sami

Complaint to Supplier for Poor Quality

Complaint to Supplier for Bad Quality of Construction Material. Request letter to supplier for replacement of poor quality products and materials.

Letter to Supplier for Poor Quality

Dear Sir,

It is to have your kind attention that it has been observed that the material you are supplying from the last month is not up to the desired quality and standard. We have been buying material from some years from you but never encountered such kind of problem before then this time. As we are facing the lack of quality problem we need this to be resolved by you at the earliest.

Recently you delivered us some trucks of cement that consisted of 2000 cement bags. While utilizing that cement out material tester observed clots of cements being coming from bags. It is observed that the cement has been damped and clotting has been taking place inside the bag. So we stopped our work right away and have that material tested. While we tested it is found that the concrete strength achieved by used of that material is under our requirement and below the desired strength. So it is requested that you may replace us that material and provide us a standard material so that we can have desired results.

We will be having more of your material in future based upon your action on this problem. I hope that you will take an immediate action to insulate this problem that we are facing. It is also requested that provide us the material in time as we cannot afford to slow down the progress of the project. We have to complete the project in the agreed time maintaining the standard quality of construction.

Looking forward to a quick action in this regard from your side. Thanking you in anticipation.

Yours Truly,

Project Manager

Sample Letter to Supplier for Poor Quality of Stores

Dear Awan Traders,

This is to inform you that the stores deliver by you in our warehouse last week against our supply order dated 15 jan 2016 has been inspected by our quality assurance team under supervision of the chief inspector. Feeling sorry to mention here that the entire store supplied by you has been rejected by the quality assurance team and they have endorsed on the delivery challan to return the store back and replace it with quality store as per specifications and standards of the contract agreement. Keeping above in view you are here by instructed to replace all the supplied items with quality goods so the agreement is completed in its true letter and spirit. Hopefully you will carry out the task as directed as soon as possible to avoid any inconvenience in the later stage please.

Sincerely Yours,

Amcy Traders

Complaint Letter to Supplier for Late Delivery of the Material at Site

Sample of Complaint Letter to Supplier for Late Delivery of the Material at Site. Warning for next late delivery contract will be cancelled.

Complaint Letter to Supplier for Late Delivery

Respected Sir,

It is hereby to inform you that as we are your regular client since last few years and we always put demand to you. But since last few month there Is always a complaint from your side for the late delivery of material at the site which is really alarming situation for us. The major lost is that our commitment with client is extended which we face in form of extra cost and time as well as it is against the rules of company. It is not a good sign for us because it is decreasing our company repute in the market.

Apart from this the poor people who are working in our company cannot get work for that day which is also a critical situation.

I hope you will understand our problem and there will be no delay from your side in the future.

Thank full in advance.

Yours faithful,

XYZ

Letter to Vendor for Late Delivery or Supply

Dear Awan Ent

It is apprised the contract agreement for the supply of constructional material and allied items was concluded between your company and our office in the two months back. Against the said contract our office issued you a supply order just after conclusion of the contract for the delivery of stores at site. But despite passage of a reasonable time of two months you have failed to supply any quantity out of our supply order. It is very important to realize you that due to your negligence our constructional progress is suffering very badly which is ultimately damaging name of our department. You are here by once again directed to gear up your resources and deliver the store immediately without wasting any further time. One more thing is also keep in mind that if you fail to deliver the store the same contract agreement will be entrusted to some other contractor on risk and cost basis and loss incurred to the contract will be debited against the earnest money deposited in our office by you. So it is hoped that you will take this letter extremely important and seriously and complete the supply in no time without fail.

Yours sincerely,

Letter to Supplier for Late Delivery of the Material

To,

The Supplier,

Subject: late delivery of material

Dear Sir,

It is to have your kind attention to the looming problem at site due to some kind of delay in the material delivery. It has been two weeks since our last received consignment from your side and after a day or two we submitted our next order for material to your office on urgent basis. As mentioned earlier it was an urgent delivery case so we cannot compromise on the late delivery of material at our site. It is mandatory to have material delivered for a sufficient pace of work to be kept going as it is a fast track project so no delay in its deadline can be tolerated. After the submission of order no action or response has yet been received from your side. So it is advised that an early action may be taken in this regard from your side to carry out the delivery as soon as possible by 21, September, 2015. In case you are unable to perform this order delivery to our site before the mentioned date, please inform us a week before the date so that we can make any other arrangements in the meantime.

A quick action in this regard will be highly appreciated.

Thanks and Regards,

Miller Phil,

Executive Head

Letter to the Supplier for Delayed Delivery of Purchased Goods

Dear John Robert,

I hope you shall be hale and hearty. The history of our business interaction is marked by profound trust due to on-time delivery or exchange of goods and services. However, our recent business deal in which I purchased auto parts for Toyota motor cars could not result yet into delivery of goods despite final payment. In fact, the delivery of purchased goods was expected yesterday. Hence, the purpose of this writing is to remind you regarding delayed delivery of invoice number 11223.

I must tell you that further delay in this regard will compound my problem as I shall not be able to provide on-time services to my clients. Moreover, being a businessman yourself you can understand that how much it is hard to regain trust of any of the clients after it is lost once. Please make sure that my purchased goods are delivered to me in next 24 hours. I hope you shall keenly consider my reminder.

Thank you,

Best Regards,

Mr. Gibbs Fernandez

Complaint Letter to Supplier for Delay in Delivery

Dear Mr Imran,

It is to inform you that we are continuously receiving late supplies from your end. Due to this delay we have bare huge loses last month.

We are continuously in contact with Mr. Usman but because of his false commitments, we are not receiving orders on time. From now on in-case of any delay your order will be cancelled and returned.

Regards,

Hassan Tahir