All posts by Warda Khan

Student.Writer, Proofreader, Researcher, Editor. Learner.

Proposal Letter for School Bus Service

Sample format of writing proposal for acquiring a school bus service to the principal\headmaster of school to make parents life easier in the morning as they have to be on time to their work as well which is far away from the school

Proposal Letter to Arrange School Bus Service

To: Principal Robert
California Heights Secondary School
California, United States

I am writing on behalf of multiple parents living in the new Meadow Hills area. It has come to our attention that there is no school bus service that serves the route from our new home in Meadow Hills to California Heights Secondary School.

This is a major inconvenience for all the parents with students living here, as we have to drive a great distance every morning to the area of the nearest bus service.

We respectfully request that you add a school bus service that serves the Meadow Hills area.

Claire Dawson
Meadow Hills, California
United States

Proposal Letter for School Bus Service

Respected Principal,

I am writing this letter with a proposal to please arrange a bus service for our school community. Many parents cannot pick and drop their students from school. A lot of students do not have cars to reach school and many students have to walk many blocks to reach the school or go home. Using public transportation everyday is very expensive so I request you to arrange a service that will make the student’s lives easier and allow them to reach school on time. With a bus service, students will easily be able to get off or get on the bus at stops and walk to their houses from there. I hope you will consider my suggestion and try to help the student body.

Please do take action and try to resolve this issue as soon as possible.

Best Regards,

Bilal Ali


Field Trip Permission Letter Format

Samples of Permission Letter To Ask Laboratory Head To Arrange An Educational Tour For Students

Request Letter For Educational Tour To Head Of Department


Designation name

Institution Name

Respected Dr. George!

Hi sir! Hope you find this letter in good health. I am writing this letter on the behalf of our whole environmental sciences department. We have been following your research work from the past eight years. We have added your books to our latest curriculum and our lectures are all based on your documentaries that you have shot in various countries. You have served as a huge inspiration to our student body and you have showed them that every subject can be made interested if one puts his heart into it. Your commendable achievements have served as a motivation to all the students who want to learn about environment and want this Earth to be a better place to live. We hope you will consider our request to come and have a look at your research facility and they way environmental sciences is being implemented in real world.



University stamp

Field Trip Permission Letter Format

Dear Father,

How are you? I hope you are doing well. How is everything back at home? I am writing this letter to ask you permission for a field trip my school is organizing. It has been scheduled for 15th November, 2018.  Our teachers and coaches will be accompanying us, along with the Principal. All of my friends are going and I wish to go too. We will be going to a Water Park near the outskirts of Lahore. The water slides and swimming pools at the park are completely safe so you do not have to worry about anyone getting hurt. The park has their own lifeguards in case of emergencies so we will be in good hands. The water park is beautiful and has many other activities as well. We will be able to do horse riding, go carting and we will also have a lunch by the end of the trip. I hope you will let me go.

I will be anxiously waiting for your reply. Take care!

Best Regards,

Bilal Ali

Your son

Notice Regarding Change of College Timing

Draft a circular letter to be circulated among your staff and students regarding the change in timing of college due to winter season.

College Timing Change Notice

To all staff, students and parents,

I am writing to you because I would like to inform you all regarding the change of timing of college due to the winter season. Since the winter season is here it means that the sun or natural light of the world will disappear sooner and night will come sooner. So due to this the timings of college have changed. Instead of coming in at nine AM you will come in at eight AM and instead of finishing at you normal times for whatever course you are on you will all finish an hour earlier in the afternoon.

This will give you all enough daylight to get back to home safely. I hope that this works out better for you all and I look forward to seeing you all bright and early Monday morning eight o’clock.

Yours sincerely,

College Principle

Notice Regarding Change of College Timing

 Dear Parents,

Due to immense requests from parents and students we are changing the timetable. Due to the winter fog many students are not able to reach the school on time. Many students come from far areas and the slow driving makes them late. Please note the change in the college timetable below. From now on, college will begin from 9 am instead of 8 am due to the fog in the morning. However, please pick your children up from school at 2 30 pm. For Friday the timings conducted will be 9 am till 12 30 pm. Students from Year 12 will have extra classes on Saturday as well and the timetable for that will be provided soon. Please pick up your children accordingly and note the new timetable down so it does not create any hassle for you or your child. The same timetable will be followed until further notification. Thank you for your co operation. For further inquiries you may contact the admin office.


Best Regards,


Complaint Letter for Illegal Construction of House

Sample format of writing a complaint to legal authorities for the illegal construction going on in your area and when you have proof that the land that they have acquired is not by any lawful means.

Complaint letter for illegal construction

To the Mayor

Respected Sir,

I hope you are doing well. With all due respect, I am writing this letter to inform you about the illegal construction of a house opposite to our home. Recently, the government issued a column in the news paper about illegal property areas of various towns. The plot opposite our house was also mentioned, but recently a construction of a house has begun there. Builders are working nonstop from day to night piling bricks and cementing floors. I informed them about the newspaper column and asked whether they knew this land is illegal for property, they got worried but then shrugged off the matter saying they had permission from a government official. If such is the case, please do let me know. I think it is important to bring this matter to your notice. Considering the government is doing such a difficult job to get rid of illegal properties, I consider it my duty as a citizen to keep a check on this too.

I hope you will look into the matter yourself and come up with a solution. For further details you may contact me at the number below.

Best Regards,

Bilal Ali

Model Town resident

Complaint Letter for Food Quality

Sample of writing a complaint letter to a catering service\hotel\restaurant about the quality of food they serve  and how they should maintain a high quality of food as it is directly related to people’s health.

Complaint Letter for Deteriorating Food Quality

Respected Sir,

With all due respect, I am writing this letter with much disappointment to inform you about your pathetic services. Yesterday, my husband and I visited your restaurant with much hope to have a nice and relaxing dinner. We were impressed by the set up and ambiance of the restaurant and decided to order our food. We ordered three items and a molten lava cake for dessert. When the food arrived I was very disappointed, the cheese pizza barely had any cheese. The spicy crispy chicken that my husband ordered was not crispy and was soggy instead. It had such a bland taste and had no spices or flavor in it.

The pasta was bland as well and the cheese in it was all sticky. Overall the quality of the food was not appetizing at all and our trip to your eatery was not worth it. The food items were very over priced too which made no sense.

I hope you will improve your food quality so that customers are pleased with your services.

Best Regards,

Amna Waqas

Apology Letter to Hotel Guest for Construction

Format of writing an apology letter to guests from the hotel management who are currently under renovation and making the hotel more luxurious for the guests but it is also causinng discomfort to current guests.

Sample Apology Letter to Hotel Guest for Continuing Renovation

Dear respected guest,

As you may have noticed, we here at Lakeview Inn are undergoing renovation in order to accommodate more guests and provide more facilities.  This is to give our guests an even greater experience at our hotel.

Due to this construction, there may be some noise at varying times throughout the day. We apologize for this in advance. If you wish, there are free earplugs available at the front desk as a courtesy to our guests.

Once again, we apologize and hope you have an excellent stay with us.

Management of Lakeview Inn
Quebec City, Canada

Apology letter to hotel guest for construction

Respected Sir,

I am writing this letter with an apology on behalf of the hotel management for the inconvenience caused during your stay. I am aware that you were disappointed with our services and I am very sorry for that. You scheduled your stay at the same time construction was supposed to begin at our hotel. We did not cancel your reservation since you had already booked a room two weeks ago. The construction was a nuisance indeed and caused much noise, especially at night. I promise to you that such a thing will not happen again and I hope you will give our hotel another chance to prove ourselves.

I am sorry once again and I hope you will be able to excuse us.

Best Regards,

Bilal Ali

Hotel Management

Leave Application for Easter Holidays

Sample format of leave application that you can give at your workplace to tell them that Easter is an important holiday for you and you want to spend it with your family.

Leave Application for Easter Holidays

To: Officer Graford
Fort Langley, British Columbia, Canada

I am writing to request a religious leave.  I am practicing Christian and Easter holidays will begin on the 21st of April. I will be visiting family in a nearby city and attending Easter mass at church.

Therefore, I respectfully request a leave for 3 days from the 21st to the 23rd of April.

I await your response,

Geraldine Marvin
Fort Langley, British Columbia, Canada

Leave Application for Easter Holidays

 Respected Sir,

With all due respect, I am writing this application to ask for your permission for a leave. My family and I will be celebrating Easter together in another city and I needed a three day leave. This holiday is very important to me since I spend these holidays with my family. My whole family gathers at our old family house that belongs to my grandmother and we all celebrate. We all catch up with each other and stories are heard from each family member to know how their life has been lately. Presents are distributed and an appetizing feast is prepared. These holidays are meant to remind us that we should be grateful for the loving family that we have and we should always keep our work aside and make a bit time for them. This holiday is very near to me and my family. I hope you will respect my family’s tradition and allow me a leave.

Best Regards,

Bilal Ali

HR Employee

Request Letter to Provide Printer in Office

Sample format to send an application to the authorities whether of a company or an administration department of any institute and tell them you need this very important equipment to run the office on daily basis

Request Letter to Provide Printer Machine in Office

 Respected Manager,

I wrote this letter to request you to provide a printer in my office. Most of the communication takes place through mails and tasks are also allocated this way. I usually send the details to the employees through emails but at times they ask for the hard copy of the instructions. For this purpose I have to send someone to the IT Department for the print which not only wastes time but energy too and is very inconvenient. This is why I request you to provide a printer in my office so I can print the documents myself without any hassle.

I would be grateful to you.

Best Regards,

Ali Noor

In-charge Marketing Department

Request Letter to Provide Equipment in Office

Respected Sir,

With all due respect I am writing this letter with a request to please provide a printer in the office. This office supply is required by many employees and the absence of a printer causes a hassle in their work. Many employees have to go the market opposite the office again and again to get their work printed. This not only creates a hurdle for the employees but also costs them great amounts when the constantly have to get huge amounts of pages printed. At times the work needs to be submitted at a certain time but due to the line at the printer shop the work takes much longer to get done. This affects the productivity and the work environment of the office.

I hope you will take into notice this issue and provide us with a printer soon.

Best Regards,

Bilal Ali

HR Employee

Sim Card Loss Application

Application to Mobile Company After Losing Sim Card to tell them to block the number immediately so that no one can use it for ill purposes.

Sim Card Loss Application

 Dear Sir/Madam,

I sent this application to inform you about my sim card which I lost last week. I am really sorry for not informing earlier as I thought it is somewhere in the house however I searched for it everywhere and couldn’t find it.

I request you to please block my sim as I have no idea in whose hands it will be or in case if someone is planning to misuse it. My number was________ and I have attached a copy of my CNIC along with the application for verification purposes.

In case of any queries or clarification, feel free to contact me. Thank you.

Best Regards,

Ali Haider


Sim Card Loss Application

Respected Sir,

With all due respect, I am writing this application to inform you that I have lost my sim card. A week ago, I had gone on a trip to Murree with my friends and family. Someone stole my wallet and some other belongings of mine which were very important. My sim card was lost in this event too and I was very worried. I contacted the Lahore office and they said they’ll close the sim and try to locate it but for that I will need to provide some documentation. I arrived to Lahore two days back and my sim has not been able to be tracked. I now require a new sim and hope that you will provide me with one to compensate for the old sim.

I hope you will acknowledge my situation and provide me with a new sim. For further inquiries you may contact me at the number given below.

Best Regards,

Bilal Ali

Compensation Letter for Damages

Sample format of complaint letter to send to company whose service has not been upto the par and you are being very displeased by it and need some kind of refund or compensation.

Compensation letter for Damages

To the manager

Respected Sir,

With all due respect, I am writing this letter to inform you that I am very displeased with your services. Yesterday, I brought my car to your workshop for its maintenance. I keep a check on my car’s maintenance every six months and have never faced an issue like I did yesterday. The employees at the workshop told me that I would have to pick the car up after two hours since they would have to check the engine, the tires and make adjustments to whatever they felt that wasn’t right. When I went to pick up my car I was shocked to see it. I could not even recognize it. The paint had been scratched off, the tires were punctured, my side mirrors were broken and so much more. The management told me that the car would take till tomorrow to be ready and they asked for extra charges as well. When I informed them I will not pay the charges they behaved rudely with me. I am so disappointed by this event. I request you to please compensate the damages that have been done to my car.

I hope you will look into this situation yourself and make sure that my car is treated properly. For further inquiries you may contact me at the number provided below.

Best Regards,

Bilal Ali