Sample Complaint Letter to Hotel Management to complain about bed bugs, food, services, staff behavior, noise and cleanliness of the booked hotel rooms.
Complain Letter to Hotel Management
The Hotel Management,
Subject: Complaint Letter for Hotel’s Services
It is to formally lodge a complaint against your waning hotel services being provided to our company. We stayed in your hotel for 13th to 14th July, 2015 in rooms 7, 8, 10, & 12. There was a lingering smell in the mattresses along with the bed bugs. The bed sheets were unclean, there was no toilet paper and the bathroom fittings were faulty too. Disappointingly, the food served was stale and the neighborhood was quite noisy.
Our company has been a loyal customer of yours and we want to continue having good business relations with you. Therefore, we highly encourage you to improve upon your services. Hope to see a positive change by our next visit.
With Best Regards,
Write an Appropriate Complaint Letter to the Hotel Management
The Manager Quality Assurance,
It is stated that me, M. Yasir have been your loyal customer for the last 2 years. I have been getting high quality food from your restaurant. The Quality, Service & Cleanliness you deliver to your customers, is really outstanding.
Last week, I planned to celebrate the birthday party of my son. As usual I made booking 3 days before the function. I ordered 30 happy meals & 10 upsize meals of Spicy Mc Crispy burgers. I got this order on time too, but unluckily the whole food was cold. Bun was hard, patty was cold, drinks were flat and French fries were so soggy.
I got so disappointed and felt ashamed in front of my guests too. I request you to please take a serious note of my complain, as I am not going to order from your restaurant any more.
Complaint Letter to Hotel Management
This letter is to inform you about poor management of your hotel. The housekeeping staff is very rude with the guest. The room service is also inefficient. There is no proper lighting in the lobby. The room is not well clean at the time of checking in.
Sample apologize letter to guests from the hotel manager, hotel management or manager operations in hotel to regret all the inconvenience a customer or client faced during the stay in hotel.
Apology Letter from Hotel Management to Client
We apologize for our bad facilities you had encountered. We are aware that when you pay for your stay at our hotel you expect a nice stay with all the facilities which have right on. But due some unforeseen circumstances we were unable to provide you the complete facilities and comforts. We are extremely sorry for the inconvenience. Further in order to apologize we provide you a 50% off on all the expenses and facilitates you request in your next stay at our hotel. We also assure that you would get the best services the next time you visit our hotel to stay.
Sample Apology Letter to Hotel Guest Complaint
It was a great pleasure for our hotel to have such valuable and loyal customers like you. Thank you very much for your stay in our hotel for three days during your visit to Mumbai. Sir our hotel is well known for its quality of services for our valuable customers in the city. Unfortunately during your visit you faced some service deficiencies due to some technical problems in your booked room during your stay.
Sir I am the manage operations in the hotel and I really regretful for all the service deficiencies that force you to complain again and again during the stay. Actually there were some technical/electrical problems which disturb almost all the the rooms of our hotel. Our electrical engineers and technicians were working hard to resolve them but unfortunately they took very long time and your all stay was disturbed by our AC system, lights and fans which were not working properly.
Sir once again I am extremely sorry for all the disturbance you faced but now all of the problems have been resolved and our hotel once again working as per our standards.
Sir we will be happy to welcome you again any time with 50% discount rates on room booking, food, laundry and playing area. All this is for you and few of our very loyal customers only. I am sure this time you will praise our all the system that has been renewed almost and working with its full efficiency. This is not all, if you face any such problem during the next visit your all bills would be free. For discounted bookings you are requested to contact at 009123456789 or email me directly at firstname.lastname@example.org. Thanking you for your precious time to read this letter and looking for your next visit soon.
Letter Hotel to Customer for Apology
Being the manager of this hotel
I am expressing my heart felt regret for the inconvenience you suffered due to air conditioning systems failure during your stay in our hotel room. Actually the air conditioning system failed due to frequent power outages.
Now our hotel management has decided to purchase an electric generator so that we should have an alternative to supply electricity to all the rooms of our hotel.
I assure you in the times to come our customers will not suffer any inconvenience caused by air conditioning systems failure.
Subject: apologized letter to a customer for suffering inconvenience due to electricity and air conditioning system failure
We are extremely sorry that you suffered a lot of distress due air conditioning system’s failure whilst staying in our hotel room.
Actually the electrician employed in our hotel had tried his best to fix the fault of the electric generator. But unfortunately he could not fix it immediately.
Therefore we are expressing our heartfelt regret and sorry for this inconvenience suffered by you. We are refunding you half of your daily rent to compensate you.
Apology Letter to Guest Complaint in Hotel
Town Hall, Halifax
SUBJECT: APOLOGY LETTER TO GUEST COMPLAINT IN HOTEL
Thanks for visiting and enjoying the residence services at Albay Hotel. We regret that you left the hotel with a registered complain for the quality of room services. We have taken action against the negligence of room services team and decided to apologize by writing to you. Hope you will not replace our services by others. We assure you the best of our services at your subsequent visits to us. You have been given a free gold card to enjoy free meals at Albay. See you soon.
A warning letter sent from the school to the transportation company warning them of the careless behavior which is going on by the drivers for last few days.
Warning Letter to Transport Contractor
Respected Transport Company Manager,
It is to inform you that i am writing you on behalf of Allied School System. We are your customer for 4 years based on a contract. It is stated that from last few weeks i have received complains regarding improper functioning of your transportation services.
Some of the vehicles do not arrive at time and others sometimes miss important stops on their way. Such an act of carelessness has resulted in a great loss. Some of the students missed their classes due to delayed arrival or absence. I am warning you that if such a behavior from your company will keep on going then we will have to close this contract and we will not be able to be your continue taking your services.
I hope that after keeping all the above discussion you will take care of such carelessness from now to onwards. Please make sure that such type of incidents may not happen anymore. I thank you for your time.
Chief Transport Company,
Dear Mr. Albert,
It is to inform you that the school had hired you for providing pick and drop service to students as well as teachers from town, but the administration has come to know that the buses of your company are always late from the due time. The drivers are also uncivilized. They speak harsh words to students and teachers. The buses are also not cleaned properly.
Parents are not willing to send their children to school on your buses. Most of the parents gave negative feedback about your company. So it is to warn you that, you must take some immediate steps to make your service reasonable otherwise the school administration will terminate the contract with your company.
A letter from company manager to the bank manager, requesting him to accept the application letter from the company employees and respond to them. Best example of complaint letter to bank manager regarding their staff behaviour.
Complaint Letter about Bank Staff
I have visited the bank in consecutive three days but was unable to get the deposit slip. On inquiry for the slip I had to face rude behavior of the staff. In addition to this there is no person to guide for opening a new account. Bank draft is always provided after delay. These all problems are not only faced by me but also with many other persons. Please take serious actions to maintain your bank’s reputation.
Manager Operations MCW
Complaint Letter to Bank Manager About Irresponsibility of Employees
Respected Bank manager,
With due respect this is Chief Executive Officer of City Sales writing. It has come to my notice that my company employees have dispatched a number of application letters on company’s behalf owing to various banking problems they are facing from the system. Since the dispatching of these applications, no response has been found from your bank. This is the continuous ignorance of my employees request letters. Let me tell you that we have been loyal customers of your bank since the beginning of this company. We always have paid our debt in time. Keeping in view the current sensitive situation you are requested to please accept the application letter sent from my employee to your bank and respond to them as soon as possible so that the things may get back to normal.
I hope that you will consider my application under fair terms and react to it as soon as possible. I shall be very thankful to you for this favor. Also in future it is better to avoid such ignorant mistakes. Thank you.
Sample letter of action to employment tribunal for registering FIR against the employer due to non payment of salary, commission, dues, incentive or monthly pay.
Letter Before Action to Employer for Clearing Dues
The Managing Director,
Subject: Release payment before a legal action is taken.
Please be notified that I have been working at your firm for the past 3 months as the sales representative. I was on a probationary period of 1 month i.e. May 2015. Till date i.e. 6th August, 2015, I have not received my pay Rupees 50,000/- only for 2 months June-July 2015.
By law you cannot withhold my payment. You are bound to pay me this amount as per our signed contract. I request you to kindly clear my outstanding payment within 5 working days i.e. by 12th August, 2015. Consider this a formal notice. If I won’t receive my salary by the mentioned date, I’ll have to claim an employment tribunal against you for illegally holding my income.
Sample meeting request letter for principal of school, college to discuss the student matters, student progress report, student dispute with teacher, misbehave of teacher or misbehave of student.
Request Letter to Principal for Meeting
Mr. Harrison Atkins
KJH High School
Sir, my son has been studying at your school for the last 3 years now and we are very pleased with the devoted staff of teachers that are available at your school. However, my son has shown signs of bad behavior and foul language. For this matter, I would like to have a meeting with you and your staff members individually as well. I hope you will consider this proposal in near future. Thank you
Request Meeting with Principal
I am Ms. Amna Riaz, working as Fine Arts teacher at your school. I am writing this letter to request a meeting with you for the reason that I want you to clarify and guide me; how you want me to manage the uniform inauguration ceremony going to be held at school next month. As no more time is left, so I request you to manage and give me an hour out of your busy schedule, so that I can have some discussion with you on some points.
Complaint Letter to Parents from Principal of the school due to attendance, study behavior with teachers. Complaint letter to parents from teacher, principal or school.
Warning Letter for Poor Performance
It is to inform you that your child in not concentrating on studies. His poor performance in the last six month indicates that he had been involved in some other activities which do not let him study. We request you to pay attention on your child’s performance in order to ensure his bright future.
Complaint Letter to Parents from Teacher
Mr. and Mrs. Atkins
With all due respect, the school committee has informed you about the rules and regulations that your son has to follow in order to succeed at this institution. Sadly, that has not been the case. We recently found out about not only that he is not doing well in academics but also he has been doing drugs within the school premises. He is not only ruining himself but also the standard of this institution. Therefore it is my humble request to keep a check on him and make sure that he does not do anything that will harm his or his career. We have sent you his academic reports via email. We are doing anything we can to improve his current situation. I shall be looking forward to a positive response from you.
Mr. James Sawyer
Head of Physics Department
Complain Letter from Principal to Parents
Mr. Albert Grape,
Father of Gilbert Grape,
Subject: Warning Letter to Parents of Student
We regret to inform you that your son Gibert Grape is a student of class 9 in our school. It has been an awful situation to inform you about his recent educational record. He has not been present in his classes most of the time. It is noted that he is having a below average attendance to attempt the final year exams that are to be held this winters. Every teacher individually warned him of his present condition but they have failed to change his mind to attend classes on regular basis. So we are only left with the last option to inform you his situation. You are being his guardian can handle this situation more effectively now. So we will leave this problem to you from now on.
Apart from the above mentioned attendance problem there is another attitude problem is being observed in your son. He has been observed behaving badly with most of his teachers. Keeping in view his old records we did not expelled him just yet. We have warned him and given him another chance to be a good lad in our school and we felt it essential to inform you also so that you can make him stop ruin his education and life. As the teachers and management is not happy with him we are issuing this warning letter so that he can continue his studies in a disciplined way that every other student follows here.
We are looking forward to an intense action from you. So it would really appreciated by us.
Complaint Letter to Parents from Principal Due to Attendance, Study, Behaviour with Teachers
Dear Mr. and Mrs. Robert Maggi,
As a principal of the school, it is my duty to inform you about the academic performance and moral conduct of your son. I am very sorry to let you know that your son’s academic performance and conduct is neither up to the mark nor satisfactory. His academic performance has been consistently poor since last two months. In addition to his lack of interest and diligence in his studies, his behavior with his teachers is inappropriate. Moreover, his persistent absence from the class is adding more harm to his already poor academic performance.
The purpose of this writing to you is to inform and suggest to both of you so that you could persuade your son to mend his conduct with his teachers and perform well in his studies. His current academic performance and behavior is not meeting the criterion to continue his studies in my school. However, I am giving you a chance to advise him to correct his conduct with his teachers and improve his academic performance. In other case, his candidature as a student in my school will be terminated on this account.
Irrespective of this, I am fully convinced that he has the potential and talent to shine in his studies provided that he is interested and motivated to do so.
I am optimistic about the fruitful result of my writing to you.