Sample of format of proposal letter to aware your school head, dean, principal about what kind of event you want to organize, and what will be its layout. Most importantly convincing them that this an educational, and much needed activity for the students.
Event Proposal Letter
Respected Principal,
I along with some of my classmates want to host an event in Beacon House School System, JT Campus. After many successful events past years arranged by our seniors, and their seniors every year, we would like to continue this tradition of hosting one of the best events of BSS JT. Just like last year the event would include sports department (outdoor, and indoor games both), board games, and computer games. However, this year we would like to do something different, and innovative, and add Singing Competition too as you know that our Campus has one of the best musical instruments, and music department.
Furthermore, the names of past events were Wasal (Date), Wasal (Date), and so on, this year we would also like to change the name to “JT Explica” to make it more interesting. I, and my batch fellows who are interested in the management of the event have decided to host this event somewhere in January. As all of us will be done with our mid exams so the event would act as a refreshing agent from the tough studies of A-level. Besides, the weather in January will also attract more participants, and make is easier for us to arrange refreshments, and make the whole environment comfortable. In addition to this, we will have sufficient time to form an official management team, and make the rest arrangements. We are also planning to arrange a concert, and bonfire as part of the event to make is seem more lively. If the concert wouldn’t be possible then we have thought of DJ Night as an alternative.
Our whole batch is hard working, and united so all of us will work together as a team to make this event successful, and memorable. In addition to this, some of us already have talked to sponsors for the expenses of event, and they are ready to give us a handsome amount of money if this proposal gets approved. I am looking forward to a positive response. If you have any queries, or confusions regarding any detail you can contact me anytime.
Fatima Amir
Head Girl A-level
18th September (Date)