How To Write or Generate Meeting Circulars
These templates can be used to draft circulars for different types of meetings, including quarterly meetings, project meetings, team-building meetings, and meeting requests. Each circular begins with a subject line that highlights the purpose of the meeting, followed by a salutation that addresses the concerned individuals or team. The body of the circular provides details about the meeting, including the agenda, reminders, announcements, or requests. Each circular ends with a polite closing, thanking the recipients for their time and attention and expressing the hope for a successful meeting.
Here are four templates for meeting circulars:
Subject: Invitation to Quarterly Meeting
Dear Team,
I would like to invite you all to our quarterly meeting scheduled to be held on [date] at [time] in [location]. The agenda for the meeting will cover the following topics:
- [Topic 1]
- [Topic 2]
- [Topic 3]
Please mark your calendars and plan to attend this important meeting. Your presence and active participation will be greatly appreciated.
Thank you.
Best regards, [Your Name]
Subject: Reminder for Project Meeting
Dear Team,
This is a reminder that we have a project meeting scheduled on [date] at [time] in [location]. The meeting is intended to discuss the following topics:
- [Topic 1]
- [Topic 2]
- [Topic 3]
Please ensure that you attend the meeting on time and come prepared with any relevant information or updates. Your participation is essential for the success of this project.
Thank you.
Best regards, [Your Name]
Subject: Announcement of Team Building Meeting
Dear Team,
I am pleased to announce that we will be having a team building meeting on [date] at [time] in [location]. The purpose of the meeting is to build stronger relationships among team members and foster a positive work environment.
The meeting will include various team-building activities and discussions, as well as an opportunity for team members to provide feedback on their experiences working together. Light refreshments will be provided.
Please RSVP to this meeting by [date] so that we can plan accordingly.
Thank you.
Best regards, [Your Name]
Subject: Meeting Request for New Project
Dear [Recipient Name],
I would like to request a meeting with you to discuss a new project that I believe will be of interest to our team. The proposed project will involve [brief description of project objectives and deliverables].
Please let me know your availability and preferred meeting time so that we can schedule a convenient time to discuss the project further.
Thank you.
Best regards, [Your Name]
