Sample explanation letter for absent to work or being absent from your office. Request letter from an employee to the general manager requesting him to accept the reason for being absent from the work or job.
Absent from Work Without Permission (Without Leave or Without Approval)
I had not been to the office for some time and had not informed anyone. In fact, I had a domestic problem and I had no idea it would take so long. I consider it my negligence not to report to the office and I am very sorry for that. But now I am back to my job and I assure you that I will not give you another chance to complain. Please accept my apologies. I will be grateful to you.
Explanation Letter Absent Without Notice
Dear General Manager,
I am Tom Smith, Senior Engineer from Geotechnical Division of this firm. There was an important conference yesterday in the firm in which all the senior engineers were required to participate and share their ideas. Business personals from foreign companies were there too.
Unfortunately, I was not able to come to that conference due to some serious reasons. My only son fell from the stairs and broke his leg. I was in the office yesterday when I heard this tragic news, and then I rushed home. I have got only one son, and I could do anything at that time to relieve him from pain.
I am really sorry for not coming to that important event. I want to let you know that I tried my best even yesterday to come to the office again, but doctors advised me to stay near my son, so I had to make a difficult choice of leaving the meeting. You are requested to kindly accept my excuse relating to this event and forget any bad air which might have developed between us.
I hope that you will consider my request for an apology on fair terms. I shall be thankful to you for this act of kindness, and I will remember it forever. Thanking you once again.
Absence Excuse Letter for Office
Mr. Raheel Malik,
CEO Pak Cements.
Subject: Reason for being absent from work
Please be informed that my sixteen-year-old daughter had gone on a school trip with her friends to Hunza valley, where they met a horrible road accident. Their bus was hit by another bus, and 6 people died in this incident, including the bus driver. This news was broken to me by my daughter’s friend, whose sister was accompanying my daughter. I was told that my only daughter had broken her limbs and had met several injuries. She was admitted to a local emergency hospital.
Knowing this, my world came crashing down, and without a second thought, I left for the airport, took a flight to Gilgit, and then reached Hunza via local transport. The only thing that could relieve me was seeing my daughter alive in front of my eyes. I couldn’t think of anything else. The horror of her meeting an accident was just too big for me.
Thankfully my daughter is alive. She has sustained several injuries but is undergoing proper medical care here in Lahore. The doctors have said she’ll be all well in a couple of months. I tried calling the office from Hunza the next day but had signal problems there. I am sorry that I couldn’t inform you about my absence from work on time. Kindly accept my apology.
Zia Ul Haq
Leave Letter for Explaining the Reason for Absent
Dear Manager Corporate Finance,
Sir, it is to bring to your kind notice that I, Saira Khan, have been working as a supervisor in the Finance department. Today, I got up in the morning to come to the office. When I saw outside, there were raining cats and dogs. Due to heavy rain, there was much water on the road as I could not come to the office in heavy rain.
I tried to inform you through phone or SMS, but unfortunately, the mobile service was also out of order. There might be problems with mobile towers. I feel ashamed as I was absent from the office. Please accept my leave for today.