Below are the five templates of request letter or application for adjustment of additional or extra leaves which you have taken along with the approved leaves. Please choose the right template for your needs.
Extension Request: Subject: Request for Extension of Leave
Dear [Manager’s Name],
I hope this message finds you well. I am writing to inform you that due to unforeseen circumstances, I was unable to resume work on the agreed-upon date stated in my leave application. My leave was sanctioned for a specific duration, however, I experienced unavoidable delays that extended my absence by an additional four days.
I sincerely apologize for any inconvenience caused by my extended absence and assure you that I am committed to fulfilling my responsibilities promptly upon my return. I kindly request your understanding and approval for the extension of my leave period to cover the additional days.
Thank you for your consideration.
Warm regards, [Your Name]
Salary Deduction Request: Subject: Request for Salary Deduction Due to Extended Absence
Dear [Manager’s Name],
I hope this message finds you well. I regret to inform you that despite my leave application being sanctioned, I was unable to return to work as planned, resulting in an additional four days of absence beyond the approved leave period.
I understand the importance of adhering to company policies and recognize that my extended absence warrants appropriate action. Therefore, I kindly request that my salary be adjusted accordingly to reflect the days I was absent beyond my approved leave.
Thank you for your attention to this matter.
Sincerely, [Your Name]
Adjustment to Annual Leaves Request: Subject: Request for Adjustment of Annual Leave Balance
Dear [HR Manager’s Name],
I hope this email finds you well. I am writing to request an adjustment to my annual leave balance due to unforeseen circumstances that caused me to exceed the approved duration of my recent leave.
Although my leave application was sanctioned in advance, I encountered unexpected delays that extended my absence by an additional four days. As a result, I have exceeded my allocated leave days for this year.
I kindly request your assistance in adjusting my annual leave balance to account for the extra days taken beyond my approved leave period.
Thank you for your attention to this matter.
Best regards, [Your Name]
Apology and Extension Request: Subject: Apology for Extended Absence and Request for Extension
Dear [Manager’s Name],
I hope this email finds you in good spirits. I am writing to express my sincere apologies for my extended absence beyond the approved leave period.
Unfortunately, due to unforeseen circumstances, I was unable to return to work as planned, resulting in an additional four days of absence. I understand the inconvenience this may have caused and take full responsibility for any disruption to the workflow.
In light of this, I humbly request your understanding and approval for an extension of my leave to cover the additional days.
Thank you for your consideration and understanding.
Warm regards, [Your Name]
Request for Unpaid Leave: Subject: Request for Unpaid Leave Due to Extended Absence
Dear [HR Manager’s Name],
I hope this message finds you well. I am writing to inform you that I have exceeded the approved duration of my recent leave by an additional four days due to unexpected circumstances.
Understanding the company’s policies, I realize that I am not entitled to additional paid leave for this period. Therefore, I kindly request your approval for four days of unpaid leave to cover the extended absence.
Thank you for considering my request.
Best regards, [Your Name]
Request for Flexible Work Arrangement: Subject: Request for Flexible Work Arrangement Following Extended Absence
Dear [Manager’s Name],
I trust this email finds you well. I am writing to discuss a potential adjustment to my work schedule following my recent extended absence.
Due to unforeseen circumstances, I was unable to return to work as planned, resulting in an additional four days of absence beyond my approved leave period. In order to make up for the lost time and ensure minimal disruption to the team’s productivity, I propose implementing a flexible work arrangement for the upcoming weeks.
I am open to suggestions regarding how best to manage this situation and am willing to discuss any alternative solutions you may have in mind.
Thank you for considering my request.
Warm regards, [Your Name]
Request for Remote Work Option: Subject: Request for Remote Work Option Following Extended Absence
Dear [Manager’s Name],
I hope this email finds you well. I am reaching out to discuss the possibility of temporarily working remotely following my recent extended absence.
Due to unforeseen circumstances, I was unable to return to the office as planned, resulting in an additional four days of absence beyond my approved leave period. To ensure continuity in my work and minimize any further disruptions, I believe that working remotely for a brief period would be the most effective solution.
I assure you of my commitment to maintaining productivity and communication standards while working remotely.
Thank you for considering my request.
Best regards, [Your Name]