Sample format of letter to guest who have booked rooms in your hotel to ask if they still intend to stay in the hotel if they do the need to sign a slip accepting all terms, and conditions.
Letter from Hotel to Confirm Reservation
Greetings from Pearl Continent Hotel. Yesterday, we received a request from you for reservation of two rooms in our hotel for the duration of 2 weeks. This letter is to inform you that the rooms have been reserved under the name of Ali Ahmed. The keys to the room will be available at 08:00 in the morning tomorrow so you can pick them from the main reception. In addition to this, I have attached a confirmation slip with this letter which contains all the details so kindly check them, and let me know if any changes are required before the end of the day so they can be corrected.
Feel free to contact me in case of any further queries. Thank you.
Letter from hotel to confirm reservation
I hope this letter finds you in the best of health. Last week you called us to reserve a room in our hotel. We entered the details in our database, and will be waiting for your arrival. We just need you to confirm your reservation so that there is no trouble afterwards regarding your room reservation. Please do confirm your reservation by calling us at the number provided below. We will be awaiting your presence.
Take care, and have a nice day!