Business Letters

Request for Meeting Appointment with Seniors / Other Employees/clients Sample Letter

Sample letter for Meeting Appointment with managers, CEO, boss and office staff/employees within your company and other companies. Letter to client for meeting request for discussion of business matters.

Meeting Appointment Letter Sample Email

Dear Jack,

I hope that you will be fine and doing well. I am very thankful for your visit to our Cooperation.
As discussed I want to present you the overall plan/layout of our upcoming collaborative project launch.

I request you to spare me some time so that I can properly have a meeting regarding our work together. This meeting is essential for our project. Waiting for your reply as soon as possible.

Warm Regards,


Letter for Meeting Appointment at Office of Construction Company

My name is Mr. Ali Shah and I am contacting you on behalf of X and R construction company, which has signed a site project with you. I want to keep you up to date regarding the project that is being held by our company. So I request you to to have some time with me. I hope your busy schedule will allow you to meet me for an hour. Please give me a ring after deciding when you are available.

Thanking You,
Manager Communication & Development

Students Seeking Appointment Letter Sample For Meeting

Dear Sir/Ma’am,

We are students of Lahore University of Management Sciences and with regards to our course of “Non-Profit Organization Management” we would like to do our project on the Monitoring and Evaluation system of AHF.
The aim of our assignment is to get information about the any current or future program or project of your organization and then design and propose a M&E framework for it.
For this purpose we would like to meet Dr. Rosey, President AHF and discuss our project with him. We shall be extremely grateful if we can get an meeting appointment with Dr. Rosey.
We will be happy if we can give us the appointment  on Thursday, 10th April, between 12-pm as it will be feasible for us to manage time from our class schedule. If unfortunately, this time slot is not available then please kindly inform us of any other options available, so that we can see if we can manage.
We are very hopeful to get a positive response from your side soon. Thanking you in anticipation.
Minahil Qasim
Bsc, LUMS.

Appointment Letter For Meeting from School Director/Principal

Ms. Urooj
American Lyceum School System, NY

Subject: Request for Meeting Appointment

Dear Madam,

The WEDF School System is rendering its services in education sector with an approach of Learning with a Purpose, to bring out the best in our children catering their multiple intelligence and potentials. The school has four campuses in Lahore and other five campuses in different cities of Punjab.

Although, the school has been able to render quality services to our stakeholders however, we are planning to incorporate opportunities for those students who have special needs, believing in the philosophy of Inclusive Education. Therefore, we would like to join hands with your esteemed organisation to facilitate our existing students and open doors for apprentices. On behalf of my institution, I would like to request you for a meeting appointment as per your convenience to discuss the areas and options where your organization could assist us. Looking forward to a positive response from you soon.


Director Academics WEDF School System

Request for Meeting Appointment Letter Sample

Personal Meeting Request Letter Format for Email

Subject: Letter to Request a Meeting with the CEO

Dear Concerns,

I am working for Khan Tareen who is interested to do something for the blind people of Pakistan through his NGO named TEF. We are in very initial phase and we seek your guidance in this process. I want to visit your organization to see which tools and mediums are used to educate the bind people and want to discuss new horizons we have in our mind for them. I shall be looking forward to your kind reply and appointment time in this regard.

Thank You with kind regards,

Dilshad Shoukat,
Project Manager

Meeting Request Email Letter Format for Internship

Dear Ms. Hira Iqbal,

Thank you very much for your detailed email for introducing your internship program. We request you to please visit AH Foundation DHA, Campus in working days for further proceedings. You can call this number 03001234567 before coming.

Warm Regards,

Muhammad Hamza
Manager Resource Development

Seeking Appointment Letter Sample For Meeting

Request for Meeting Time for Consultant

Dear Sir,
We are a consultancy firm, Amir Jafri & Associates. Our CEO is Mr Amir Siraj Jafri. We are designing an institute with similar facilities to your institute, the ‘AHF Foundation.’ It would be a great help if you allow us to study the whole atmosphere of the institute. Any further input and information from your side would be greatly appreciated.
Please grant us a meeting time on the coming Monday. Waiting for your email reply asap.
Yasmeen Amir Jafri

Short Meeting Request Letter after Phone Call/SMS

Dear Dr. Rosey,
Further to our conversation on phone today I would like to request an appointment after Eid, I hope you will be able to get back with time and date asap. thanks


From the above sample meeting appointment letters you will also learn how to write letter for meeting time, meeting appointment, meeting request and call for meeting of the company staff. detailed and short letters are available for download but republishing these letter not allowed in any case.

4 replies on “Request for Meeting Appointment with Seniors / Other Employees/clients Sample Letter”

I am in a marketing field and meeting good customers but after some visit some the project goes on hold.To remind them and assurance to complete the project want classic letter format.
will you help me to draft fine letter which can promote my project?


Vijay Arekar

I’m working at the Single Parents Support Foundation. I would like to send a request for a face to face meeting to our sponsors and donations with the founder and executives. It’s hard to get sponsors and donations and they always declined our letters and emails so now we want to see them in person to discuss our visions and missions.
Please send me a format of such letter.

I would like to open temporary airbrush tattoo stall and run abutters operated remote control kids ride car in an amusement parks and big shopping malls. For that I need a format of mail to send to the concern general manager asking permission regarding this. So please send me a format of a letter to send mail.

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