Business Letters

Sample Email to Cancel Appointment

How to cancel an appointment politely.  Apology letter for cancellation of meeting. Email of cancelling appointment due to emergency or illness.

Sample Email to Cancel Appointment

 To Whom It May Concern

Respect Sir/Madam,
Our scheduled appointment was of today but due to some emergency/urgent piece of work, I am sorry to notify you that we will have to cancel our scheduled appointment. I am sorry for any inconvenience. However I will make sure to reschedule our appointment as soon as I can and notify you respectively.

With sincere apologies and best wishes,

Email to Cancel Appointment

With due respect Miss Linda; hope you are doing well in health. I’m sending you this email so that I can inform you about the cancellation of your appointment of meeting with Sir John Neil, as he have to go out of country for some important project work. I know it’s a bit odd to cancel it at very last day but we have to do it.

We will tell you next date of appointment soon.


Team Tran cure (company’s name)

Sample Email to Cancel Appointment

Dear Madam/Sir,

Last week, I called you to arrange my meeting with the visa counselor at RMT Enterprise. You set the appointment on 25th September (Date) at 11 AM PST.

Unfortunately, I will not be able to make it to the meeting due to sudden death of a very close relative of mine. I am at my village and won’t be back until next week. I am sorry to inform you this to you on such a short notice. Also, I request you to please shift the appointment on some other day. I will surely by back by 1st Oct (Date) and as you know that deadlines for applications are near so kindly set an appointment as early as possible. I will be looking forward to your response.

Best Regards;

Fatima Aamir

23rd September (Date)

Sample Email to Cancel Appointment

To: Dynamic Life Clinic
Windsor, Ontario, Canada

I am writing in regards to my scheduled appointment with Dr. Scott on October 12th.
Due to personal reasons, I wish to cancel this appointment.

I will be sending an email in a few days in regards to rescheduling for a later date.

Adam Kane
Windsor, Ontario, Canada

Sample Email to Cancel Appointment

Respected Sir,

With all due respect, I am writing this email to inform you to please cancel my appointment with the HR Director scheduled for 15th November, (Date). I am taking a leave due to my father’s illness and will not be attending the office for at least a week. I have sent the director an email on my behalf informing him about the situation, but please do inform him from your side too.

I hope you will acknowledge my situation and cancel the appointment.

Best Regards,

Bilal Ali

HR Employee

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