This letter can be used by a house owner, hostel warden, a tenant or user to an insurance company. When contacting your respective authority, provide your full name, the date the damage took place and any undertakings with the other party as well as any pictures of the damage. You need to modify this sample according to your needs.
Complaint letter for Damaged Property in a Hostel Room
The Student (mention her name)
Name of hostel
It is stated that you were allotted room number (mention your room number) against you roll number (mention your roll number) for the fall semester which began from (mention date) and has ended on (mention ending date). It is stated as per undertaking signed by you, the room had to be in the same condition as our department allotted it to you. But, on the last day of semester when I visited your room, I found out that the door hinge was broken, distemper had been pulled off at certain points, there were unnecessary nails nailed in the wall, not only a studying table’s drawer had also been broken. (mention your damage)
As per the undertaking signed with you, you will have to pay a fine worth (mention the fine amount) else, it be automatically added in your fee challan and you will not be allotted with a hostel next semester.
Complaint Letter for Damaged Property in a House that was Rented
Name of owner or real estate agent
Dear Sir/Madam (or put the name of the owner or estate agent if you know it),
I hope this letter finds you in good health, I am writing this letter to you to inform about the damages that has been done to the house that is rented to you. The address of the house of is (mention address) and the house was on rented to you on (date) by (name of the owner) under the application number (mention the legal number).
Recently, we came for the visit of the house and we found out that the door hinge was broken, distemper had been pulled off at certain points, there were unnecessary nails nailed in the wall, oil stains on garage floor and the few of the sockets and tubelights were burnt as well.
Hence, It is stated to please look into this. I am very happy with the undertaking that we signed and look forward to remaining here on good terms. I have attached the pictures of damage. Could you please respond in writing to this letter within seven days to confirm what action you will be taking.