Letter for Booking Room in Hotel


Sample letter to hotel for booking of rooms for stay, meeting, date etc. You are writing letter to hotel manager for room booking with advance payment online locally, or in abroad country. Normally hotels book rooms in advance because on spot there may be no place. So you can use below letters to book rooms for your boss, company, party, partner, event, or any other purpose.

Write an Email Letter to Reserve a Room in Hotel

To, The hotel manager (Room Reservation)

Dear Sir,

I hereby writing this email to reserve a room for tomorrow. I will visit your city for a business tour, and I’ll need a place to stay. Your hotel has a good reputation for the services you provide. Hence, I would like to book a room for two days in my name. The room should be airy, and well-maintained.

I will pay the charges as soon as I arrive there.


Yours sincerely,


Letter for Hotel Resrvation Confirmation

The Manager,
Pearl Continental.

Dear Sir,

I wish to apply for advance Reservation of two rooms in your hotel on 30th November. As we have planned our trip to hill station in the start of summer vacation of our children, and we need to stay in two room i.e. one for the couple, and the other for children. Furthermore, you are requested to please complete the process of reservation, and let me know its confirmation by tomorrow so that I could be able to apply for leaves in my office. I am also depositing the room charges online through internet banking facility as mentioned at your website.

Thanking You,

Marlowe Conrad

Letter format for Booking a Hotel Room

The manager, Sea View hotel, LA

Respected sir,

I am writing this letter to you to reserve a room in your hotel, I want double bed room with internet connection, and in room services. I will be arriving to LA on 5th June, and our departure date will be 9th June, we are two person. I am informing you this a month before to avoid any inconvenience. I have attached my ID card copy along with this letter. Thanks


MR. Mark John, Miami

Letter for Booking Hotel Room

Letter to Confirm Booking of Room in Hotel

The Edge Hotel
United States of America

Respected Staff,

I am William I booked a room yesterday for the stay of 3 people. I am writing this letter to get confirmation, and status of my booking as I will be arriving this afternoon, and I need to get the room immediately. Kindly inform me about the status of my booking process.

I hope you will reply me soon as to save me from any inconvenience.

Thank you


Rooms Reservation Email to Hotel Manager

The Manager,
XYZ Hotel.

It is stated that me, and a few of my friends live across the country, and have come to Toronto just for the sake of the infamous hike mountain, and the snow. Indeed our country is very beautiful. I searched on the internet, trying to find some hotels where we could stay, and your hotel’s name came up on the top because of the facilities you provide, and because of the customer ratings.

I would therefore happily like to book three rooms for almost 9 people over the period of the Christmas break, kindly reply back with the confirmation letter.

I have money ordered you the advance payment for the bookings as well.

With thanks,

Please Ask Questions?