Request Letter for Delivery of Spare Parts


Want to request delivery of your ordered items? Sample request letter to ask for spare parts for maintenance of office machines, printers, computers, networking, cables, WAN, LAN, etc. This letter asks the vendor/supplier to deliver the required spare parts and paint the enhanced engineer for urgent services.

Reminder and Soft Warnig Email for Order Delivery

Dear Sir,

You are requested to please deliver our ordered supplies. (you can also mention the order details here) Any further delay can induce difficulties and can disorder project completion. I hope you understand and oblige our terms.

Sincerely Yours,

Your name

Email RequestLetter for Delivery of Parts/Supplies to Vendor/Supplier

Dear Sir,

You are requested to deliver the ordered supplies/parts to our factory address.

Part details are:

  • Part/Material No. 1
  • Part/Material No. 2
  • Part/Material No. 3

Factory Address is: (mention the delivery address here)

Looking for your cooperation and earliest order delivery.

Sincerely Yours,

Your name

Spare Parts Delivery Request Letter in Email

Ms. Aana
Manager Client Services

Subject: Request for Delivery of Spare Parts

Dear Madam,

We at SemiOffice require two toners for photocopiers (Panasonic Model No. DP 8020 P). Please deliver the toners to our Defence Office. We need them urgently because we do not have any backup, and we need them immediately.

Thanks, and Regards,

Rosey Manzoor,
Manager Administration

Email for Spare Parts Delivery

Dear Sir,

It is a request to deliver spare parts for maintenance of computers(details sent in an approved quotation) urgently. As mentioned in our maintenance contract, you are bound to provide all the required services within five days after final quotation approval. Our office work is suffering, and need urgent maintenance. Please reply with the time, and date when you visit our office for maintenance work.

Sincerely yours,

Nimra Asad
Manager Administration

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