Request Letter for Office Maintenance


Format of request letter to send to your administration, supervisor, and asking them to improve living conditions in your office as it is getting worsen with each passing day.

Write a Letter to the Boss telling Him the Bad Condition of your Locality/Office etc.

Dear editor of the daily news,

I am writing to you because I would like to just inform you of the conditions of this site. I am one of your writers, and I am based at the small office on the outskirts of the city. The condition of this office is very bad. For one we have no heating, and it the middle of winter. We have no running water, and the walls are very dirty, and disgusting.

Now this is small office, and we don’t deal with the public like the other offices but we do deserve to have the same treatment as the other offices, and have all the benefits they have. We would like to have the clean water that we can drink, and heating so that we can write with warm fingers. We would also like to redecorate the walls so that we can have a nice environment to work in.

I hope that you will consider this, and grant us this so that you will have some very happy workers.

Kind regards,

Mr. Dean Winchester

Request Letter for Office Maintenance

The Manager Administration,

BBB Company,

Indiana, USA.

Subject: Complete maintenance of our company office in Dallas

Dear Sir,

It has been observed that we are losing sales because people avoid coming to our office because of its deteriorated condition. Quite unfortunately, we are receiving complaints from our clients about the quality of our work environment. We are trying to maintain with what little funds that we have, but that does not suffice it all. To meet that market standards our office need complete renovation. Outer walls are dusty; floor tiles are uprooted, or broken from some places; rooms need whitewash, and so forth.

A well estimated sum of $15000 is required maintain our office. This estimate is jointly prepared by our administration, and accounts department. All details, and prices are noted after thoroughly surveying the market.

Your kind approval will benefit the organization in terms of sales, services, and customer satisfaction. A detailed sheet is attached with this request letter so that you can analyze it.

Best Regards,

Robert Williams

Assistant Manager Administration

Dallas Office

Request Letter For Maintenance Work In The Office

Respected Manager;

As Department Head of logistics, I would like to brief you on the present infrastructure condition of office along with the changes which are required.  In these past 6 months, the number of broken chair was 13, and broken desks were 3. At the present moment, we have many faulty desks, and chair which I cannot send for repairing due to very few replacements. The walls are also scratched from many areas, and paint has started to fall off from the corner which gives a quite bad image to someone who enters our office despite very latest technology provided to the clerks to work on. The waiting area is also not very pleasing as it has been long since we worked on the appearance of our office. Furthermore, I was told that there will be a visit from CEO next month so I think we should maintain our office before that. I request to grant me permission, and funds for renovation, and maintenance of our office.  If you approve of this then I would send you a letter regarding all the changes that are required, I am looking forward to positive response.


Best Regards;

Ali Haider

Head of Logistics

23rd September (Date)

Application for Cleaning Water Tank in the Office

 Respected Manager,

I sent this application for requesting for the cleaning of water tank which supplies water to the IT Department. Since 3 days, the water which flows in the washroom is not as clean as it used to be, and its color has also turned slightly brown probably due the dirt, or dust present in the tank. In addition to this, the water which is present in the office is also the filtered water from the tank so I am afraid that the intake of this might sicken the employees.

I request you to kindly approve my application, and solve this issue as soon as possible. I would be grateful to you.

Best Regards,

Ali Noor

IT Department In-charge



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