Sample request/Warning letters claiming payment form vendors. These letters can be used by anyone any authority who wants to claim final payment from the vendors/anyone who wants to warn vendors regarding contract violation, and wants to enhance the rent/ anyone who wants to warn vendors regarding late payment.
Request Letter by Authority for Claiming Payment from Vendors
Company’s Name,
Company’s Address,
Recipient’s Name,
Recipient’s Designation,
Repected Sir,
I, sender’s name, am the General Manager of XYZ Company. Our soda company had its well known food festival this weekend. Our company recently signed a contract with you, providing your vendors with a large space about 3 stations. We are very glad to have worked with you, and now request you to please make your final payment as soon as possible.
We allotted you a total of 3 stations, and 5 workers /helpers from our side. We also promised a discount from our side. Half of the down payment was received on time by our financial accountants. I hereby inform you that the rest of the payment is due the end of this week. We would like you to transfer it directly to our main bank account.
Also please fill the attached feedback form regarding the services provided by our company, and please so mention any problems/issues that you faced. These forms are anonymous hence your company’s identity will be kept confidential by our office.
(Mention bank account details as well as company’s details if required.)
With Regards,
Sender’s Name,
Company’s Name,
Company’s Address,
Date.
Warning Letter by Authority , Claiming Enhanced Payment from Vendors
Company’s Name,
Company’s Address,
Recipient’s Name,
Recipient’s Designation,
Subject: Warning regarding Contact violation, and claim for enhanced payment.
Dear Sir,
This is to inform you that I, sender’s name, the general manager of this housing society warn you regarding the contract violation your side has committed. I also want to claim the extra payment/ fine that you will have to pay as a compensation of contract violation as well as the increased rent due to commercial activities at the stall.
According to 3 months contract , your vendors should only be distributing samples, and pamphlets, and are not selling any kind of products in their stalls. This was also made obvious to us that the company is not going to advertise products that are not included in the contact it self.
Unfortunately, my agents have informed me that you have violated the contracts in many ways. First of all, you are selling your samples. Secondly, you have openly advertised several products that were not included in the contract. The rent that you are paying is not for commercial stalls. We have a strong feeling that your company is very openly deceiving us.
As the contract explicitly states, your company has to pay us a fine of ___ for breaching the terms. Your rent will also be increased in accordance with the commercial rates. You will be expected to pay this amount at least by the end of the month.
We hope for your cooperation.
With Regards,
Sender’s Name,
Company’s Name,
Company’s Address,
Date.
Warning Letter by Authority , Claiming Delayed Payment from Vendors
Company’s Name,
Company’s Address,
Recipient’s Name,
Recipient’s Designation,
Subject: Warning regarding Delayed Payment from Vendors
Dear Sir,
With due respect it is stated that ___ PVT limited. is glad to have worked with you for almost 3 years now. We appreciate that you always chose our company as your first choice. Your recent payment deadline has passed, and you still haven’t transferred us the final payment. I request you to please make the payment with in the next week, or else the company would have to take the matters further, which we do not want to pursue.
Five days ago, we received an email fro m your manager requesting an extension of the payment deadline. Unfortunately, our company does not accommodate such request as per our strict rules. We replied to your email denying any extension, and requested you to make the payment within the deadline. We did not receive any reply from your side.
We expect you to be professional, and abide by your contact terms.
Hoping for a positive reply from your side.
We hope for your cooperation.
With Regards,
Sender’s Name,
Company’s Name,
Company’s Address,
Date.