Format of notifying someone when they have missed the appointment, and telling them how to further proceed. Here are five short templates for missed appointment letters for different types of appointments:
Template 1: Missed Medical Appointment
Dear Dr. [Doctor’s Last Name],
I am writing to apologize for missing my scheduled appointment with you on [Appointment Date] at [Appointment Time]. Unfortunately, due to unforeseen circumstances, I was unable to attend the appointment. I understand the value of your time and the importance of my health, and I deeply regret any inconvenience my absence may have caused.
I kindly request your understanding and guidance on rescheduling the appointment at your earliest convenience.
Thank you for your consideration.
Sincerely,
[Your Name]
Template 2: Missed Job Interview
[Your Name] [Your Address] [City, State, ZIP Code] [Date]
[Interviewer’s Name] [Company Name] [Company Address] [City, State, ZIP Code]
Dear Mr./Ms. [Interviewer’s Last Name],
I am writing to express my sincere apologies for missing the job interview scheduled on [Interview Date] for the [Position Name] role at [Company Name]. Due to an unexpected situation, I was unable to attend the interview as planned. I understand the importance of this opportunity and the impact of my absence.
I deeply regret any inconvenience caused and kindly request your consideration for rescheduling the interview or exploring alternative options.
Thank you for your understanding.
Best regards, [Your Name]
Template 3: Missed Business Meeting
[Your Name] [Your Position] [Date]
[Recipient’s Name] [Recipient’s Position] [Company Name] [Company Address] [City, State, ZIP Code]
Dear [Recipient’s Name],
I want to extend my sincere apologies for missing the scheduled business meeting on [Meeting Date] at [Meeting Time]. An unexpected situation arose that required my immediate attention, and I deeply regret any disruption this may have caused to our agenda.
I am committed to the success of our collaboration and would appreciate the opportunity to discuss an alternative time for our meeting or any follow-up steps necessary to address the matters at hand.
Thank you for your understanding.
Sincerely, [Your Name]
Template 4: Missed Legal Consultation
[Your Name] [Your Address] [City, State, ZIP Code] [Date]
[Lawyer’s Name] [Law Firm Name] [Law Firm Address] [City, State, ZIP Code]
Dear Mr./Ms. [Lawyer’s Last Name],
I am writing to apologize for not attending our scheduled legal consultation on [Consultation Date] regarding [Case/Issue]. Due to an unexpected development, I was unable to make it to the appointment. I understand the significance of the consultation and the importance of addressing my legal concerns.
I kindly request your understanding and guidance on rescheduling the consultation or exploring alternative ways to address the matter.
Thank you for your consideration.
Sincerely, [Your Name]
Template 5: Missed Academic Advising Appointment
[Your Name] [Your Student ID] [Date]
[Academic Advisor’s Name] [University/College Name] [University/College Address] [City, State, ZIP Code]
Dear Mr./Ms. [Academic Advisor’s Last Name],
I apologize for missing our scheduled academic advising appointment on [Appointment Date]. Unfortunately, due to unforeseen circumstances, I was unable to attend. I understand the importance of planning my academic path and appreciate your guidance in this process.
I kindly request your understanding and assistance in rescheduling the appointment or providing guidance on the necessary steps to catch up on missed information.
Thank you for your consideration.
Sincerely, [Your Name]
Failure to Attend Appointment Letter
To: Carol Santiago
Fort McMurray, Alberta, Canada
Dear Mrs. Santiago,
We wish to inform you that you failed to attend an appointment that you had booked with Dr. Pavlov on (Date). All patients are required to notify us 24 hours in advance in order to avoid a cancellation charge and to ensure the efficiency of the clinic.
Due to this, you will be charged a $30 cancellation fee. This is non-negotiable.
Thank you,
Fort McMurray Medical Clinic
Fort McMurray, Alberta, Canada