Quotation Letter Sample in Word

Want to write a quotation cover letter for your clients? We are giving you sample quotation letters in the word to send quotations of products, services with prices, and discounts.

Sample Quotation Letter Format

Dear Sanam,

Thank you for your email. My name is Rosey, and I will be assisting you with your price inquiry today. From your email, I understand that you are receiving lower price rates for the mentioned in the quotation from other vendors.

Based on your previous business relationship, it appears that you have had to work with us for five years. I also briefly looked at transaction history, and hence I am providing you the maximum discounted rates in the past as well.

It is because of our long-term business relationship, and after discussions with our company CEO, I am sending you the new rates with a further discount of 1.25% per item.  This discount is only for once because our rates are already competitive in the market with the best quality.

If you are satisfied, please contact our support team for more information about quality, booking, delivery time, payment schedule, and final quotation with price, specifications, and other terms.

I hope this helps.

Sincerely,

Rosey

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• Quotation Letter Sample in Word

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How to use this letter

Use this sample as a starting point for quotation Letter Sample in Word. Replace every example name, date, organization, reference number, and factual detail with information that accurately reflects your situation. Keep the final version focused on one clear purpose and use a respectful tone suited to the recipient.

Details to review

• Identify the correct recipient, department, organization, and preferred method of delivery.
• State the purpose early, then include the dates, facts, amounts, or reference numbers needed to understand the request.
• Mention the action or response you need, including a reasonable deadline when timing matters.
• List any supporting documents or attachments and keep copies of the final message and evidence.

Before sending, verify spelling, names, dates, contact information, and attachments. Remove any sample details that do not apply. For legal, financial, employment, immigration, or medical matters, confirm the final wording with the relevant institution or a qualified professional.