Sample Quotation Format in MS Word

quotation format in ms word for shop, business, company, and office is available for free download. You must put your company’s logo in the Microsoft Word file and make necessary changes in the quotation format as per your requirements.

Here is a Sample Quotation Format:

[Your Company Logo]

[Your Company Name]
[Your Company Address]
[Your Company Contact Details]

Date: [Date]

To: [Client Name] [Client Company] [Client Address]

Dear Sir/Madam,

Subject: Quotation for [Product/Service]

We are pleased to provide you with a quotation for the following products/services:

[Product/Service Description]

Item No. | Product/Service | Quantity | Unit Price | Total Price

[Item 1] | [Product/Service Description] | [Quantity] | [Unit Price] | [Total Price]

[Item 2] | [Product/Service Description] | [Quantity] | [Unit Price] | [Total Price]

[Item 3] | [Product/Service Description] | [Quantity] | [Unit Price] | [Total Price]

Subtotal: [Subtotal] Shipping Charges: [Shipping Charges] Total: [Total]

Validity of the Quotation: [Validity Period]

Terms and Conditions:

[Include your company’s terms and conditions for the products/services being offered]

We hope you find this quotation satisfactory. If you have any questions or require further information, please do not hesitate to contact us.

Thank you for considering our quotation.


[Your Name]
[Your Position]
[Your Company Name]


Design Edge

A Printing Company

ATT: Mr. Muhammad Hamza
SemiOffice Corp



SIZE            3 x 7 FEET
FLEX          CHINA
PRICE         RS.500/-each

We trust you will please confirm your order and allow us to serve you to the best of our capability.

Ms. Rosey
Manager Client Services
Design Edge

Quotation Template in Word File 2

SemiOffice Corp


Specification      Qty          Rate             Amount

Cloth Banner                           100                      250/-                        25000/-

Size 12×3 Color

Total                         25000/-

(Your Name)
Creative Head

Instructions to Use Quotation

A quotation is normally issued before sale to give rates of a specific product, discount, product availability, or installation time. Quotation rates must be for a specific time period; for instance, rates are valid for one month, 15 days, etc.

Please copy the above quotation data, and paste it into an MS Word file. Adjust data as per your needs. Put your company name and other information, name of the products, estimated, or final prices for approval from the client with terms & conditions of the order. Don’t forget to mention the validity of the given prices or specific time periods.

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Author: David Beckham

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4 thoughts on “Sample Quotation Format in MS Word”

  1. I need to be schooled on quotations because I write a lot of quotations in my kind of work. Your example helped me a lot but I need to learn more.

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