Request for Allotment of Room in Hostel

Here are templates to request room allotment in the hostel as a research student. Please let us know in the comments if you need a new or custom template for your personal or business needs.

Subject: Request for Allotment of Room in Hostel

Dear [Hostel Coordinator’s Name],

I am writing to request your assistance in allocating a room for me in the university hostel. As a research scholar in zoology, I am currently facing numerous challenges due to my distant accommodation, which is approximately 14 kilometers away from the campus. This long commute significantly impacts my academic performance and overall well-being. I kindly ask for your consideration and support in resolving this matter.

Thank you for your attention. I look forward to your positive response.

Yours sincerely,

[Your Name]

Request for Allotment of Room in Hostel

[Your Name] [Your Address] [City, State, ZIP] [Email Address] [Phone Number] [Date]

[Hostel Coordinator’s Name] [Hostel Name] [University of Lucknow] [Lucknow, Uttar Pradesh, PIN]

Subject: Request for Allotment of Room in Hostel

Dear [Hostel Coordinator’s Name],

I hope this letter finds you in good health and high spirits. I am writing to bring to your attention the challenges I am currently facing due to my accommodation situation and to request your kind assistance in resolving this matter.

I am a research scholar pursuing my studies in the field of zoology at the University of Lucknow. Since the commencement of my research, I have been staying with my friend, [Friend’s Name], who graciously offered me a place to stay in their room. However, the distance between their room and the university campus is approximately 14 kilometers, which has resulted in various difficulties and inconveniences for me.

The long commute between my current accommodation and the university has caused several issues that directly impact my academic performance and overall well-being. Some of the challenges I am facing include:

1. Time Constraints: The significant travel time to reach the university every day consumes a substantial portion of my day, limiting the time I can dedicate to my research work and other academic activities.
2. Fatigue and Stress: The extended journey on a regular basis has been physically exhausting and mentally draining. It often leaves me fatigued, which negatively affects my focus and productivity.
3. Academic Engagement: Being located at a considerable distance from the university makes it difficult for me to participate in academic events, workshops, seminars, and other collaborative activities that are essential for my growth as a researcher.
4. Limited Resources: Living at a distant location restricts my access to the university library, laboratory facilities, and other resources that are crucial for my research. This hampers the progress of my work and limits my ability to contribute effectively to my field of study.

Considering the above circumstances, I would like to request your assistance in facilitating my accommodation within the university hostel. The availability of a room in the hostel would immensely alleviate the challenges I currently face and enable me to focus more on my research and academic pursuits.

I understand that hostel accommodations are subject to availability and certain regulations. However, I kindly request you to prioritize my request given the genuine difficulties I am encountering. I assure you that I will comply with all the rules and regulations set forth by the university and will be a responsible resident of the hostel.

I would be grateful if you could provide me with information regarding the procedures and any required documents to initiate the process of allotment. If there are any additional steps or formalities I need to complete, please let me know, and I will promptly fulfill them.

Thank you for your attention to this matter. I eagerly look forward to a positive response to my request. Should you require any further information or clarification, please do not hesitate to contact me via the provided email address or phone number.

Thank you for your understanding and support.

Yours sincerely,

[Your Name]