Request Letter for Late Fee Payment by Parents

Sample of a request letter by father, or mother, I would like to write to the headmaster of a school to advise that outstanding school fees, and project fees at a later date. This is due to financial constraints. Have already paid for 2 children, and the 3rd one is outstanding. Thanks, and appreciate your help.

Here are three templates of request letters for late fee payment by parents with titles. I have wrapped them in code blocks as requested.

Title: Request for Waiver of Late Fee Penalty

Dear Registrar,

I am writing to request a waiver of the late fee penalty that was charged to my account for the spring semester. I paid the tuition fee on March 15th, which was five days after the deadline of March 10th. However, I had a valid reason for the delay, which was beyond my control.

On March 8th, I was involved in a car accident that resulted in serious injuries and damage to my vehicle. I was hospitalized for two days and had to undergo several medical tests and treatments. I also had to deal with the insurance company and the repair shop to sort out the issues with my car. Due to these circumstances, I was unable to pay the fee on time.

I have attached copies of the police report, the hospital bills, and the insurance claim as proof of my situation. I request you to kindly waive the late fee penalty of $100 that was added to my account. I have always paid my fees on time and maintained a good academic record at your institution. I hope that you will consider my request and show some leniency in this case.

Please let me know if you need any additional information or documentation from me. You can reach me at 555-4321 or student@example.com if you have any queries or comments.

Thank you for your consideration and support.

Respectfully,
Mary Jones

Title: Request for Payment Plan for Outstanding Fee

Dear Bursar,

I am writing to request a payment plan for the outstanding fee that I owe to your college. I am a part-time student in the Business Administration program and I have an outstanding balance of $2,000 for the fall semester.

Due to the COVID-19 pandemic, I have lost my job and faced a significant reduction in my income. I have applied for unemployment benefits and financial aid, but they have not been processed yet. I am struggling to meet my basic expenses and pay off my debts. Therefore, I am unable to pay the full amount of the fee at once.

I request you to allow me to pay the fee in monthly installments of $200 over a period of 10 months, starting from July 1st. This would ease my financial burden and help me continue my education without interruption. I assure you that I will make timely payments and clear my debt as soon as possible.

I appreciate your compassion and flexibility in these challenging times. Please let me know if you can accept my request and what steps I need to follow to set up the payment plan. You can contact me at 555-6789 or learner@example.com if you have any questions or suggestions.

Thank you for your cooperation and assistance.

Yours sincerely,
Mark Lee

Title: Request for Extension of Fee Payment Deadline

Dear Principal,

I am writing to request an extension of the fee payment deadline for my son, John Smith, who is a student in Grade 8 at your school. Due to some unforeseen financial difficulties, I am unable to pay the full amount of the fee by the original deadline of June 30th. I kindly ask you to grant me an extension of two weeks, until July 14th, to pay the remaining balance of $500.

I apologize for any inconvenience this may cause to the school administration. I appreciate your understanding and cooperation in this matter. John is a diligent and respectful student who enjoys learning at your school. I hope that this temporary situation will not affect his academic performance or his participation in school activities.

Please let me know if you can approve my request and what steps I need to take to complete the payment process. You can contact me at 555-1234 or email@example.com if you have any questions or concerns.

Thank you for your time and attention.

Sincerely,
Jane Smith

Late Fee Submission Request by Father

Dear headmaster

I am writing to you because I would like to request for myself to pay the school fees that are outstanding at a later date. I have three children that go to your school, and I have been paying on time for the first two. However, I have fallen behind on my third child’s fees. My first two children have been attending your school for the past three years, and I have managed to pay every single payment. It is only the past two school fees that I haven’t been able to pay for my third child. This is down to having strict financial constraints.

I am providing for a family of five, and my wife has recently been laid off due to major budget cuts, and till she can get another job we will be struggling with all of our bills. I hope that you will grant me this and that I can pay at a later date as this will help me a lot. I look forward to hearing back your reply.

Kind regards

Mr. Jack Itai