Request Letter to Book a Venue in an Institute, or an Office

Sample Request Letter by teachers/students/ workers to an authority book a venue at office/ institute. This letter can be used by teachers in schools / workers at offices/ students at universities to book a specific venue for any event.

Letter to Administration Requesting for Reservation of Seminar Hall in Order to Conduct a Introduction Seminar by a University

School’s Name,

School’s Address

Dear Sir/Madam,

It is to inform you that _______(University’s Name) is conducting an introduction Seminar in our school on ______(Date). The University has a very good reputation, and it has been quite tough for us to convince them to host this seminar. As the whole batch is predicted to attend the seminar the small hall is not enough to hold such a capacity.

This is a huge opportunity for both the students, and the school so please book the seminar hall in order that the seminar can be run as smoothly as possible.

With Regards,

teacher’s Name,

date

Letter to the Office Requesting for reservation of the Auditorium in Order to Conduct a Farewell Party for the Retiring Workers

Company’s Name,

Company’s Address

Recipient’s Name,

Recipient’s Designation,

Dear Sir/Madam,

I, sender’s name, on the behalf of all the employees request you to please book the main auditorium for the upcoming Sunday. As the recent notice entailed, three of the company’s most senior workers are retiring this year. All the current employees respected these seniors, and want to throw them a meaningful farewell party in the office as a form of gratitude.

All the employees shall be very thankful to you for your kind consideration. Hoping for a positive response from you.

With Regards,

Worker’s Name,

date

Letter to the Administration Office of a University to Requesting for the Reservation of the Sports Complex in Order to Conduct a small event for Special children

University’s Name,

University ‘s Address

Recipient’s Name,

Recipient’s Designation,

Dear Sir/Madam,

I, sender’s name, on the behalf of the Community Service Society of this institute request you to book the whole sports complex for _ and_ (add dates). After taking permission for the Vice Chancellor, the society has invited a couple of Institutions for Special Children to participate in this event. As we want the children to enjoy their visit to the university we would like to provide them with the best possible facilities at the Sports Complex. I , on the behalf of the Community Service society, shall be very thankful to you.

With Regards,

Student’s Name,

Student’s ID/Roll Number

date