2 templates of Application for name and gender change requests in service records by an employee. Please let us know in the comments if you need a new, custom, or different template for your personal or business needs.
Template 1: Application for Name Change Request in Service Records
[Your Name] [Your Address] [City, State, ZIP Code] [Email Address] [Phone Number] [Date]
[Recipient’s Name] [Recipient’s Designation] [Department/Organization Name] [Company/Organization Address] [City, State, ZIP Code]
Subject: Request for Name Change in Service Records
Dear [Recipient’s Name],
I hope this letter finds you well. I am writing to formally request a name change in my service records maintained by the [Department/Organization Name]. I have recently undergone a legal name change due to personal reasons, and I would like to update my records accordingly.
Previous Name: [Your Previous Name] New Name: [Your New Name]
I kindly request your assistance in initiating the necessary procedures to update my name in all official documents and records, including payroll records, employee identification, email address, and any other relevant documents associated with my employment.
I have attached a certified copy of the legal documentation supporting my name change for your reference. If any additional documentation or forms are required, please let me know, and I will promptly provide them.
I understand that the process may involve various departments and administrative procedures. I would greatly appreciate any guidance or assistance you can provide throughout this process. Kindly inform me of the steps I need to follow or any forms that require my attention.
I assure you that this name change will not affect my dedication, commitment, or job performance. I remain fully committed to my responsibilities and goals within the organization.
Thank you for your attention to this matter. I look forward to a smooth and timely resolution. Should you require any further information or have any questions, please do not hesitate to contact me. I sincerely appreciate your support and cooperation.
Yours sincerely,
[Your New Name] [Employee ID or Reference Number]
Attachments:
- Certified copy of legal documentation for name change
Template 2: Application for Gender Change Request in Service Records
[Your Name] [Your Address] [City, State, ZIP Code] [Email Address] [Phone Number] [Date]
[Recipient’s Name] [Recipient’s Designation] [Department/Organization Name] [Company/Organization Address] [City, State, ZIP Code]
Subject: Request for Gender Change in Service Records
Dear [Recipient’s Name],
I hope this letter finds you well. I am writing to formally request a gender change in my service records maintained by the [Department/Organization Name]. I have undergone a gender transition and would like to update my records to reflect my correct gender identity.
Previous Gender: [Your Previous Gender] New Gender: [Your New Gender]
I kindly request your assistance in initiating the necessary procedures to update my gender in all official documents and records, including payroll records, employee identification, email address, and any other relevant documents associated with my employment.
I understand that this process may involve sensitivity and confidentiality. I assure you that I am taking this step after careful consideration and in alignment with my true gender identity. It is important for me to be recognized and treated according to my self-identified gender within the workplace.
I have attached relevant supporting documentation, such as a legal affidavit or medical certification, for your reference. If any additional forms or documentation are required, please let me know, and I will promptly provide them.
I kindly request your guidance and support throughout this process. Please inform me of the steps I need to follow or any forms that require my attention.
I want to emphasize that my gender transition will not affect my dedication, commitment, or job performance. I remain fully committed to my responsibilities and goals within the organization.
Thank you for your understanding, support, and cooperation in this matter. I trust in your professionalism and assure you that your assistance in updating my records will contribute to creating an inclusive and supportive work environment.
Should you require any further information or have any questions, please do not hesitate to contact me. I sincerely appreciate your attention to this request and look forward to a smooth and timely resolution.
Yours sincerely,
[Your Name] [Employee ID or Reference Number]
Attachments:
- Supporting documentation for gender change (e.g., legal affidavit, medical certification)