Below is the Sample Request Letter for Accommodation in a University. When contacting your University, provide your full name, the date you applied, and course starting date in order to receive prompt attention. You need to modify this sample according to your needs. These letters can be used by day scholars, or hostelites to the student office.
Request Letter for Accommodation in a University by a day-scholar
To,
The office of student affairs,
The Warden (name)
University Hostel Name ()
University name ()
Date ()
Respected Sir/ Madam,
With due respect it is stated that I, (mention your name), is enrolled in your university by the given roll number (mention your roll number). It is stated that it is my second year in the university, and I am a day scholar who lives an hour away. I am writing this letter to please allot me the hostel. According to your definition of applying for the hostel, I am not eligible but I live an hour away, and as being an engineering student my schedule is very tough. My classes begin at almost 8 am, and end at 6:30 pm in the evening.
Having said that, it means that I will have to get up for my classes by around 5 am and leave the house almost by 6:30 am. Last year, my semester was a mess. I was such a bright student in my college times but this travelling is very tiresome. As it is already in your notice, that attendance has around 10-15% weightage in the final grade, and that is a lot to be honest. Having failed to reach the class by 8 am sharp due to unpredictable traffic, and have to drop my brother on the way home lead to loss of straight 15% of my final grade.
Not only this, I reach back home by around 9pm and after that I have zero energy left to study, or do the assignments. I hardly eat, and go back to sleep, and then get up the next day at 5am totally tired. This cycle continued for about eight months. I am sorry to say but this has not only affected my GPA but also my mental health, and I can not function properly with so much stress, burden, and less sleep, and it makes coming to university a nightmare.
I hope you will understand my position. I also hope that you will try to accommodate me so that I do not ruin my another semester (which is going to be way tougher than last year). I am looking forward towards your cooperation. I am anxiously waiting for your positive reply.
With regards,
Your student
(Name)
(signature)
Request Letter for Accommodation in a University by someone who lives out of city, and failed to fill the form on time
To,
The office of student affairs,
The Warden (name)
University Hostel Name ()
University name ()
Date ()
Respected Sir/ Madam,
With due respect it is stated that I, (mention your name), is enrolled in your university by the given roll number (mention your roll number). It is stated that it is my second semester as a freshmen in your university. I am a resident of Saudia Arabia, and I used to live in the hostel in my first semester.
However, I forgot to fill the hostel form this semester, and due to which, I have not been allotted with a dorm. I have no one in Lahore so reason there by, I can not live with anyone. I have been emailing the residency officer for a while now but I have not received any notification as yet.
So therefore, it is requested to please look into this. I hope you will understand my position. I am looking forward towards your cooperation. I am anxiously waiting for your positive reply.
With regards,
Your student
(Name)
(signature)