Sample Letter for Ticket Reservation and Refund

A ticket reservation and refund letter is a written request to a travel agent or airline company for either reserving a flight ticket or seeking a refund for a canceled or unused ticket. These letters include all relevant details such as travel dates, flight routes, preferred airlines, payment information, and any special requests or circumstances. This type of letter is an effective way to communicate your travel needs and ensure a smooth booking process or successful refund outcome.

Letter for Ticket Reservation:

Dear [Name of Travel Agent],

I hope this letter finds you well. I am writing to request a reservation for a [One-way/Round-trip] ticket from [Departure City] to [Destination City]. The desired travel dates are [Departure Date] to [Return Date] (if round-trip).

I would like to reserve a [Economy/Business] class ticket, and I would prefer [Preferred Airline]. If possible, I would also like to request a seat with extra legroom.

I have enclosed my payment for [Amount] for the ticket reservation, and I have included all necessary information for the reservation, such as my name, contact details, and travel preferences.

Please let me know if you need any additional information from me, and I look forward to hearing from you soon. Thank you for your assistance in this matter.

Sincerely, [Your Name]

Letter for Ticket Refund:

Dear [Name of Travel Agent],

I am writing to request a refund for my recent flight reservation. Due to unexpected circumstances, I was unable to make the trip, and I would like to request a full refund for the ticket.

The reservation details are as follows:

• Name: [Your Name]
• Booking Reference Number: [Booking Reference Number]
• Departure City: [Departure City]
• Destination City: [Destination City]
• Departure Date: [Departure Date]
• Return Date: [Return Date] (if round-trip)

I have enclosed all the necessary information for the refund, such as my contact details and payment information. Please let me know if you need any additional information from me, and I look forward to hearing from you soon.

Thank you for your assistance in this matter.

Sincerely, [Your Name]

Letter for Ticket Reservation with Special Request:

Dear [Name of Travel Agent],

I hope this letter finds you well. I am writing to request a reservation for a [One-way/Round-trip] ticket from [Departure City] to [Destination City]. The desired travel dates are [Departure Date] to [Return Date] (if round-trip).

I have a special request for my ticket reservation. I have a [Disability/Medical Condition] that requires special assistance during my flight, and I would like to request a seat with [Special Assistance Needed].

I would like to reserve a [Economy/Business] class ticket, and I would prefer [Preferred Airline]. I have enclosed my payment for [Amount] for the ticket reservation, and I have included all necessary information for the reservation, such as my name, contact details, and travel preferences.

Please let me know if you need any additional information from me, and I look forward to hearing from you soon. Thank you for your assistance in this matter.

Sincerely, [Your Name]

Letter for Ticket Refund due to Flight Cancellation:

Dear [Name of Travel Agent],

I am writing to request a refund for my recent flight reservation due to flight cancellation. [Airline Name] has informed me that my flight from [Departure City] to [Destination City] on [Departure Date] has been canceled due to [Reason for Cancellation].

The reservation details are as follows:

• Name: [Your Name]
• Booking Reference Number: [Booking Reference