This letter can be written by a student of college, graduate school or university student to the Registrar Office or the administration to make amendments in class schedule due to clashes in class timings, breaks between classes and early morning classes. You may modify the sample according to your needs and circumstances.
Application for change in Class Schedule due to clash of classes
The Registrar Office
Address of school
Name of school
Date
Respected Sir/Madam,
With due respect it is stated that I have a clash in my
timetable. I am currently enrolled in class (mention your grade) under roll
number (mention your roll number) in the degree program (mention). All of the
courses I am enrolled in right now are my major courses and I need them this
year to graduate on time. They are my degree requirements.
My course number (mention code) under the name of (mention your course name)
clashes with course number (mention code) under the name of (mention your
course name. My class on (mention day) ends at (mention time) and my second
class begins at (mention time). I have emailed RO so many times but they do not
tend to listen to me. They have been lingering on my case for a while now and
now my semester is about to begin in two weeks. Even if I miss my single class,
I will not be able to understand my entire course.
I was force enrolled in this section. But, there are two sections that do not class with my course, therefore, it is requested to please swap my sections with those sections in order to avoid clash. I am mentioning down the section number and their timings. It is my request to please process my ticket as soon as possible.
I will be very thankful to you for your cooperation. I hope you take this as a matter of urgency and take a prompt action. I am anxiously waiting for your reply.
Best Regards,
Asna Altaf
Roll number
Application for change in Class Schedule due to breaks in between classes
The Registrar Office
Address of school
Name of school
Date
Respected Sir/Madam,
With due respect it is stated that I have a lot of breaks in my timetable. I am currently enrolled in class (mention your grade) under roll number (mention your roll number) in the degree program (mention). The breaks are almost around 5-6 hours on Tuesday’s and Wednesday. I am a day scholar, therefore, I do not have a place to rest on campus. Such times are so exhausting. They exhaust me to such an extent that I cannot study when I get home. I am at a stage in my career life where I cannot risk my GPA. My class on (mention day) ends at (mention time) and my second class begins at (mention time). I have emailed RO so many times but they do not tend to listen to me. They have been lingering on my case for a while now and now my semester is about to begin in two weeks.
I was force enrolled in this section. But, there are two sections that do not class with my course, therefore, it is requested to please swap my sections with those sections in order to avoid breaks. I am mentioning down the section number and their timings. It is my request to please process my ticket as soon as possible.
I will be very thankful to you for your cooperation. I hope you take this as a matter of urgency and take a prompt action. I am anxiously waiting for your reply.
Best Regards,
Asna Altaf
Roll number
Application for change in Class Schedule due to hot weather/ scorching heat
The Registrar Office
Address of school
Name of school
Respected Sir/Madam,
With due respect it is that I am currently enrolled in class (mention your grade) under roll number (mention your roll number) in the degree program (mention). With due respect it is stated that I am day-scholar and I have my classes at around 3 pm and that is the time of extreme heat and humidity. As I belong to a middle class family with a very humble background I can not afford a car. Therefore, I have to come on motor bike. Furthermore, I live 40 kilometres away from home and it takes me an hour to reach university. When I reach university, I am drenched in sweat. I am out of breathe and I hardly have the energy to move from the parking to the classes.
I have tried different methods of prevention from heat but even then I was hit by heat stroke three times. I was admitted in hospital and doctor asked me if I can not afford a car, I should stay at home these weeks. But, that would lead in loss of a lot of my precious time.
Therefore, it is requested to please allow me to take evening classes which are available on Sunday. Atleast there would be no sunlight and weather will be a bit cooler. To come to afternoon classes is very difficult for me.
Hence, if you could shift my classes, I will be very thankful to you. I am looking forward towards you for your cooperation. I hope you will understand. I am anxiously waiting for your reply.
Best regards,
name
roll number