Letter to Insurance Company Requesting Payment


Lost the cheque request to give a new cheque from the insurance company. letter for repayment of insurance after you lost your insurance cheque.

Request Letter for Issuance of Insurance Payment

The insurance officer,
XYZ insurance company.

Respected sir,
I beg to say that I had my bike stolen away the past week. As my bike was insured I wrote the insurance claim letter to the appointed officer, and received my claim in the form of a cheque. However since I am moving houses I don’t know where I lost my cheque. I have tried my level best to find it everywhere but alas every struggle of mine failed miserably.

I am thus writing this application to request the insurance office for a new cheque of the same amount under my name, and cancel the previous cheque. The previous cheque number was (XXX-XXXX-XXX).
I hope you will understand my situation, my need, and issue a new cheque on my name as soon as you can.

Thanking you,


Mr. Bran Shaw, NIC insurance company,

Respected sir,

With all my due respect, I am writing this letter to inform you that last week the cheque I received from your office was stolen that day. I immediately informed your accounts office about this mishap, and they cancelled that check. Now I request you to issue me another cheque as my payment is due, and I am in urgent need of cash. I shall be really thankful to you if you take a quick action to my request.

Yours sincerely,

Mr. Mark Aloha

Final Payment Letter to Contractor


Sample letter to contractor for informing him about making the final payment and settlements when finishing or ending the contract.

Final Payment Letter to Contractor

Dear Concern,

This letter informs you about the dispatch of your payment against the construction project you completed last month dated (Date) for this company. The transaction for the amount of 30,000 USD has been made to (payee name). Reference no for verification is 50CXDS. Kindly acknowledge us aback for the payment confirmation in reply to this official letter.

Thanks, and Best Regards

Finance Manager

Final Payment Email Letter to Vendor

Dear Mr. Brad,

This is to notify that I have paid the final amount as per the contract. So now all payments are cleared, and in the end, I want to thank you for your professional services and for completing this project timely. Looking at your services, I will surely recommend you to my friends whenever required. Good luck to you with your future projects.

Best Regards,

Bob Hopkins

Final Payment Letter to Contractor

Dear Mr. Adam Jarrah,

Sir, I am writing this letter with a joyful heart as I am delighted with your work in constructing my new house. I gave you the order to build my house exactly a year ago, and I’m surprised as well as amazed with the brilliant work you and your team have done in such a short time.

As per the contract, I have already made all the payments on time, and with this letter, I have transferred the final payment to your bank account. I wish to work with you in the future, and I wish you and your company great success. Thank you for the excellent services you have provided us.

Yours sincerely,

Robert William

Paid in Full Letter to Contractor

Mr. Jeff Peter,

Dear Sir,

I have been trying to reach you out but could not find you anyway. You are well aware of our contract which is about to end, but its last payment was due on us. I have consulted with our accountant, who has cleared your account with us. The final payment after calculating is what I have attached with this letter. A copy of the detailed payment history is also attached. If there will be any confusion even now, you are most welcome to reach me anytime.

It was a good experience working with you.



Request Letter for Full & Final Payment

The Managing Director,

Dear Sir,

With reference to the subject cited above, it is submitted that our company has completed the assigned task of fixing tiles in the head office building. The concerned station in charge has also issued a satisfactory report of the finished work.

Therefore, you are requested to please process the bill of full payment at your earliest.

Sincerely Yours,

Your Name

Request Letter for Full Payment to Contractor

Dear Sir,
As per our contract, a proportion supply of tiles has been delivered to the construction site. However, further delivery is delayed due to insufficient funds. Hence it is becoming hard for me to keep up the supply as required. Moreover, prices of tiles in the market also keep fluctuating; thus, the supply is interrupted. That is why I couldn’t pay enough to perform the task to our requirements.

This delay can affect the overall progress of the project. To overcome these obstacles, I need a full payment so I can finalize demanded supply according to the contract. I can pace up with the current progress of construction if payment is provided as a whole sum.

I appreciate your consideration.


Dishonoured Cheque Letter Before Action


Sample warning letter to your clients for dishonored payment cheques before any legal action. Some time payment cheques, and post dated payment cheques get dishonored when presented in the banks. Payment cheque holder can take legal action against the cheque issuer for clearance of payment. But payee should inform the cheque issuer for this issue. This sample letter is written how to warn the cheque issuer.

Warning Letter after Cheque Bounce

Dear Finance manager,
I am writing this letter to inform you that the cheque which you allotted to Mark Suppliers on behalf of Mr. Fernando published on 6th of June (Date) got bounced due to some error of writing in it. It was issued on the total amount of 2 million only. As you know that this payment has already been delayed, and the both companies relations can get seriously bad on further delay of this payment so you are requested to kindly reissue this cheque today, and inform me as soon as possible so that I may withdraw this amount, and deposit it in Mark Supplier’s account. Kindly check again for any errors.
I hope you will respond to my request as soon as possible. Thanking you in advance.


Accounts Director

Warning Letter after Cheque Bounce

Bank Payment Voucher Format in Excel


Sample Bank Payment Voucher Format in Excel to make payments to clients, suppliers, donations through online banking, or payment cheques. This is a business document to keep record of payments with all the details like Payee name, account of payment, date, cheque number, amount, approved by, signed by, checked by, and receiver’s signature.

Bank Payment Voucher in Excel Format

Download Links:

Bank payment voucher used to make payment through cheques, cross cheques for many purposes. Some time companies only make payments through banks, and the get this voucher signed before issuing the payment cheque, or at the time of issuing the payment cheque.

This payment voucher also used to make advance payments to clients, suppliers, or to make pending/previous payments. This voucher actually a payment proof signed by the payment giver, and the payment receiver.

Cheque Sending Letter Format


Sample cheque sending letter format for companies, and individuals to make payments to other companies, clients, customers, or individuals. Covering letter for payment made.

Cheque Sending Covering Letter

Imtiaz Ahmad
XX, DHA, Lahore

I enclosed my Printing Payment through my cheque no. 008873838 drawn on Standard Bank for a sum of $25,000. I shall be grateful if you would kindly provide me a payment receipt/bill along with a copy of Tax exemption certificate, and NTN.

Thanks, and Kind Regards,
Yours sincerely


Attachment: Cheque for $25000

Sample Letter to Send Payment Cheque

Rosey’s Mills

To: AH Foundation

Att: Executive Director
Subject: Payment by Cheques

Dear Sir,
Reference to the subject mentioned above we enclose following Cheques of the ABL Corporate Branch, Faisalabad on account of donation favoring you.

Donar Name           Cheque No         Amount
Mrs. Saima                   6854657                $5000/-
Mr. Sami                       7467864                $3000/-

We would appreciate if you please send us an official receipt favoring above donors as acknowledgement of the same along with “Income Tax Exemption Certificate” valid for this year obtained by you for donation.

Thanking You

Very Truly Yours,
for the Rosey’s Mills
Rosey Manzoor
Vice President

Acknowledgement Letter for Payment of Cheque

Dear Sir/Madam,

Kindly acknowledge a Donation for $100,000/- (Dollar One Hundred Thousand Only) by Cheque No. 64764746 SCB, Dated 19.7.(Date).Please issue the receipt of receiving cash after encashment of the cheque, without mentioning Bank, or Cheque No.

Kindly send the receipt to: Name, and Address here

Thanking You,
With Regards,

Oria Maqbool
Director Finance

Cheque Sending Letter Format

Cheque Sending Letter

The Finance Manager,
Beta Textiles Ltd.
Texas. USA

Dear Sir,

I am writing this to inform you that we received the ordered textile products on 15th January—–, and upon inspection we found them satisfactory. I praise you for delivering the products on such a short notice. I am sending bank cheque no. BE123456 of Fisher Bank, Texas branch for an amount of $1000 to settle the payment. A copy of your invoice, and cheque is attached with this letter.

I hope that we will continue working together.

Sincerely yours,

Edward Philips.
Finance Manager
Super store corporation

Letter For Stop Payment of Cheque to Bank


Sample letter to bank manager for stop payment of cheque issued to vendor, client, or customers, company, business partner, and likewise. Cheque payment can be stopped by sending a signed, or stamped letter to bank, or filling the form of stop payment provided by the bank. You can use this letter for lost cheque, or cheque book to stop the payment of single cheque, or cheque book, or multiple chques.

Request to Stop Payment of Cheque

Branch Manager
Barklays Bank
College Road,

Subject: Stop Payment of Cheque No. 34563728

Dear Sir,
It is an urgent request from Slice Foods Pvt Ltd to stop the payment of cheque no. 34563728 against Slice Food’s Business Plus Account No. 4567392. We issued this post dated cheque two months back to Ericsson Pvt Ltd as payment of Food Packaging plant. But they do not deliver this plant within given date as per purchase terms of our company. We will inform you if we need to release the payment.

Thank You Very Much

Zahid Ch.
Director Finance, and Bank Signatory

Letter For Stop Payment of Cheque to Bank

Write A Letter to Stop Payment of Cheque

Dear Branch Manager,

On behalf of “Semi Foods” I am writing to request for stop payment of our cheque number 657587484 issued against our company Bank Account Number 347-5748, SCB Model Town, Branch. This cheque was issued to our vendor “Hussain Printers” amounted $(Date) and it was snatched on the road last evening from our employee. Meanwhile I am also reporting to police station for this incident. We will issue a new cheque after your response. I will be thankful for your cooperation.

Warm Regards,
Manager Accounts,
Semi Foods Ltd

Letter to Cancel Payment of Cheque

Dear Branch Manager,

We are maintaining our company accounts in your esteemed SCB bank DHA Branch since 20 years, and very thankful for your great, and timely services for See Foods Ltd. On Friday 5th September we issued a payment cheque to our supplier, and they lost it somewhere. I request you to please cancel the payment of cheque# 657464746 titled “Rida Corporation” under our company account, and write back for our record.


Sumbal Ashraf,

Director Accounts,
See Foods Ltd.

Cheque Date Correction Letter Request Format


Want to request a cheque date correction? We provide a sample letter for the correction of the date on the cheque issued by your client. Cheque date correction letter to the issuer because the cheque was not presented within the due date or 6 months after issuance.

Email Letter Requesting Date Correction on the Payment Cheque

Dear Sir,

This is to inform you that the cheque you gave me, the date on it is incorrect. The cheque is attached. Please check the date and correct it, and don’t forget to sign with the correction. (if there is a company, please also ask for a stamp on the correction). I will be thankful to you.

Sincerely Yours,

Your Name

Letter for Cheque Date Extension

Dear Sir,

You are requested to please extend the payment date on the cheque issued by you(or your company). I want you to mention the date on the cheque as (mention the date here). I will be thankful to you.

Sincerely Yours,

Your Name

Letter to Request Change of Payment Date on the Cheque

Dear Sir,

As discussed on phone I request you to please change the payment date to (mention the date here) on the attached payment cheque, issued by you(or your company). I will be thankful to you.

Sincerely Yours,

Your Name

Cheque Date Correction Request

Dear  Sir,

We are thankful for your payment of transport services to Agile Logistics in August (Date). Unfortunately, we could not present cheque# 0000, dated (Date), amounting to $5000/- to our bank account for clearance within the due date. Now we request you to please change the cheque issuing date, and sign the cheque again so we will be able to present it to the bank. Your payment covering letter and the cheque is enclosed with this letter.

We shall be thankful to you for this act of kindness.

Yours Faithfully,

Manager Finance

Cover Letter for Payment of Cheque


Sample letter for sending payment cheque to clients, companies, businesses, customers, vendors, etc. Payment cheques mostly require a letter of purpose to describe the details of the payment. A cover letter can be used as proof of payment and record in case of future disputes or differences in the payment. The payment cheque receiver also gives the receiving on the cover letter that you can send with the cheque to acknowledge receiving the cheque with the mentioned amount.

Payment Sending Letter

Mujtaba Khan
Directer Finance
Leeds, United Kingdom

Subject: Cover Letter for Payment of Cheque

Dear Sir,

Enclosed, please find crossed cheque number 764648 dated (Date) for $56,099/- (Dollar Five Million, and Six Thousand Ninety-Nine on account of furnishing of the newly built Hall.

Would you please forward acknowledge receipt?


Saghir Ahmed
Manager Finance, OBTC London
Enclosure: 1 X cheque

Sample Letter to Send Payment for Charity

Mr. Nawaz
Bal Street Foundation
Rochdale, UK

Subject: Cover Letter for Cheque Payment

Dear Sir/Madam,

I enclose Cheque No. 678543 dated (Date) of $3000/- to be drawn from United Bank Limited, Lahore as Zakat. I am the sister of Iqbal (Late), one of your ex-student. Please pray for the departed soul.

Kindly acknowledge receipt,

Best Regards,
Kanza Khan
Top Documents, Leeds, United Kingdom

Letter to Send Payment Cheque to School

Dear Sir/Madam,

I enclose Payment Cheque No. 3465 dated (Date) of $3000/- to be drawn from United Bank Limited, Lahore, as July’s hostel fee.

Kindly acknowledge receipt,

Best Regards,

Letter of Acknowledgment of Cheque or Payment Received


Sample letter of acknowledgment of cheque or cash payment received from clients as loan, advance payment, installment, membership fee, or school fee. This acknowledgment can be sent for any payment received from clients, suppliers, customers, business partners, etc., with thanks.

Acknowledgment of Receipt of Payment

Dear Manager,

This is to acknowledge receipt of your payment for the goods supplied. We have received the full payment of order number 564, which was supplied last month. We look forward to a prolonged business relationship between both of the companies in the future.

Sincerely Yours,

Mujtaba Khan
Rochdale, UK

Acknowledgment Letter for Receipt of Payment

Dear Sir,

It is submitted that the outstanding payment amounting to Rs.350,000  regarding the provision of the electrical and mechanical maintenance spares sent by you has been received at our end. We were in great need of the money at the moment. We thank you for the payment clearance, hoping that our business will continue to continue in the future.

Yours sincerely,

Sonam Naseer
Manager Accounts

Letter of Acknowledgement for Receiving Cheque

Ms. Sadia
Club Secretary

Subject: Acknowledgement of Cheque Received as Membership Fee

Dear Ms. Sadia,

Concerning your letter for Annual Fee Payment of Our club. It is to acknowledge that we have received your Cheque No. 89745373 Dated _______, Amounted $10,000/- for an Annual Membership Renewal Fee. We will renew your membership very soon, and you will receive your new membership card in August.

Looking to serve you,

Saqib Mukhtar

Letter of Acknowledgement For Cheque Received

Ms. Anushka
Manager Sales
Semi Supplies

Subject: Acknowledgement of Cheque Received From Clients

Dear Ms. Anushka,

We gratefully acknowledge the invoice of &15,000/-(Fifteen thousand rupees only) as payment of office supplies from (Date) To (Date). I have attached our official invoice No.3412 dated (date) acknowledging your payment. Thanking you, and looking forward to continued business in the future as well.

Thank you very much

Best Regards,

Muhammad Hamza
Manager Finance

Letter of Acknowledgement for Payment Received

Ms. Amna
Manager Client Services
Brand Pulse

Subject: Acknowledgement of Cheque Received as Payment

Dear Ms. Amna,

Thank you very much for sending the post-dated Cheque No. 336748637 Worth $5000/- Dated _______. This is to inform you that we have received the cheque and presented it to the bank on the mentioned date.

Furthermore, we will inform you at least one day before presenting it to the bank on a phone call.

Best Regards,

Manager Accounts

Acknowledgment Letter for Sending Payment by Cash, or Cheque


Sample acknowledgment letter for sending payment to clients, customers, business partners, vendors, consultants, clubs, hotels, and restaurants by cash or cheque.

Acknowledgement Letter for Payment

Dear Sir,

I am attaching a crossed cheque No. 0445566743 dated, (Date), amounting to Rs 55,000/= (Rupees Fifty-Five Thousand Only) drawn on HSBC Bank, Gulberg Branch Lahore against Zakat payment.

Kindly acknowledge receipt in the name of the undersigned.


Your Name & Signatory

Payment Acknowledgement Letter Format

Dear Sir,

The ABC Foundation set up in loving memory of late [Name], and [Name] is pleased to enclose a cheque No SS 45667543 dated (Date) drawn on Soneri Bank Gulberg, Lahore for the sum of Rs 60,000/= (Rupees Sixty Thousand only) as a donation to your esteemed organization.

We sincerely hope that this modest contribution will help support the noble cause of your organization’s objective.

Kindly acknowledge the receipt.

Yours truly,


Payment Acknowledgement Letter in Email

Subject: Acknowledgement of Cheque as Sponsorship Amount

Dear Sir/Madam,

Reference to your letter for sponsorship of Van; I have attached cheque #34578878, in favor of [company name] for $4,000,000/- drawn on SCB, Dated (Date).

We wish you all the best in your future endeavors.


General Manager

Letter for cheque payment, or Submission

Dear Sir/Madam,

Please refer to the subject of the above caption. I am hereby sending you cheque No. 9988467 Date (Date), amounting to $ (Date)/- (Two Thousand Only) on the instruction of Mr. John, Chief Executive Officer (CEO) Business International London.

Kindly Acknowledge the receipt.

Best Regards,


Payment Acknowledgement Letter Sample

Dear Sir/Madam,

I am attaching a cheque of Rs 75,000 (Seventy-Five Thousand) as a donation to your organization. I would request you not to disclose my name and use this amount secretly for the treatment/welfare of children. I will be really grateful.

Thanks, and best regards,

Name & Signatures