Letter to Authority Filing a Complaint against False Deduction of Salary/ Imposition of Fines

Sample Letter to authority Complaining regarding Salary deductions/fines. These letters can be used by anyone whose salary has been deducted even after they had filed a leave application/anyone who has been falsely fined for something they haven’t done/anyone who has received a fine in their electricity bill and wants to file a complaint regarding that to the electricity supplier.

Letter to CEO Filing a Complaint against False Deduction of Salary due to Slow Processing of Leave Application

Company’s Name,

Company’s Address,

Recipient’s Name,

Recipient’s Post, (in this case it will be to the CEO)

Subject: (mention the Subject )

Respected Sir/Madam,

With due respect it is stated that I, sender”s name, work as a recipient at you company’s head office for last 5 years. I have been given my salary for the month with 30 % deduction.

My husband had his heart surgery last month. In order to tend him and help him during his surgery I submitted a leave of half a month to the office a week before when I was supposed to take off from work. This is the standard time for processing of a leave application hence I was sure that my leave would be processed before I was actually absent from work.

Unfortunately, now that I have received my salary I got to know the leave application that I had submitted on time was processed late due to system issues in the human resources department. I was only given a leave of a week while I had demanded for 2 weeks.

I request you to give me my full salary as the late process was entirely not my fault. I had done everything that was required for work leave. Please process my application as soon as possible an transact my full salary into my bank account.

Yours Sincerely,

Sender’s Name,

Sender’s Employee ID,

Date.

Letter to Coordinator Office Filing a Complaint against False Fines due to Miscommunication with the admin

School’s Name,

School’s Address,

Recipient’s Name,

Recipient’s Post, (in this case it will be to the Coordinator)

Subject: (mention the Subject )

Respected Sir/Madam,

With due respect it is stated that I, sender”s name of class __ (mention class and section), have been filed falsely for breaking a chemistry lab apparatus. I want to notify that I have not broken any of the apparatuses in the chemistry lab hence please remove the fine from my fee bill.

First of all, I am an arts student meaning that I do not take the chemistry lab course. Hence, how am I supposed to break the apparatuses in the lab that I have never visited before. Especially when only students that take the course are allowed in the lab after swiping their lab cards across the RIFD.

Secondly, the day the apparatus was broken , I was absent from the school as per my sister’s Nikkah in another city. For this I had also submitted a leave application. Hence, that is my proof.

I realize that there must be some miscommunication within the school admin and faculty. I hope that the school will rectify this mistake as soon as possible an issue me a new fee bill.

I shall be extremely grateful to you for consideration.

Yours Sincerely,

Sender’s Name,

Sender’s Student ID,

Date.

Letter to Electricity Supply Company Filing a Complaint against False Fines in the in the Recent Bill

Electricity Supply Company,

Recipient’s Name,

Recipient’s Post,

Subject: (mention the Subject )

Respected Sir/Madam,

I, sender’s name of house number ___, have been availing your electricity supply services for almost as long as I remember. I have been fined a huge amount of 16000 rupees for breaking the meter.

It is to inform you that our house’s meter has been the same for last 5 years. We have not broken it,hence why are we being fined for it.

There must a system error due to which I have been fined. I request you to rectify this mistake and issue me a new bill for this month.

I shall be extremely grateful to you for consideration.

Yours Sincerely,

Sender’s Name,

Sender’s Address,

Date.

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Application Requesting for Issuance of Suspension Letter of a Junior due to Certain Issues

Sample Request Application to CEO requesting for suspension of a junior. These letters can be used by anyone who feels that their personal assistant is irresponsible and wants to request the CEO for their suspension/anyone who has found that a Junior is stealing from the company and wants to report the CEO about this and request for this person’s suspension/anyone who is working as a supervisor of a project and wants to request CEO regarding suspension of a Rude Junior.

Request Application to the CEO of a Company to Requesting for Issuance of Suspension Letter of a Junior due to Inappropriate and Irresponsible Behavior.

Company’s Name,

Company’s Address,

Recipient’s Name, (in this case it will be the name of the CEO)

Recipient’s Post,( in this case it will be “CEO”)

Subject : Request for Issuance of Suspension Letter of Secretary/Personal Assistant

Respected Sir/Madam,

This is to inform you regarding the immensely use and inappropriate behavior of ________(mention name of secretary) ,who has been working as my personal assistant. I request you to issue her/him a suspension letter as soon as possible.

____ ___ has been working for this company for 3 months and since the start of her /his job her /his behavior towards her work has been very non serious and inconsistent. Recently, her/his behavior got out of hand. During a meeting with a very important potential contractor we were to show a presentation for our upcoming projects but she/he forgot to download the presentation and our meeting was cancelled. The contractors were furious about this ,hence refused our proposal saying that our company hires amateur and incompetent employees.

This is just one incident that I have narrated. There have been many such incidents where we ad to face loss due to her/her irresponsible acts. I request you to please fire her/her instantly as I have already disregarded many of her/his mistakes and cannot continue this any longer.

You can confirm her/his actions by questioning other employees who will certainly support my stance regarding her/him.

Yours Sincerely,

Sender’s Name,

Sender’s Post,

Signature,

Date.

Request Application to the CEO of a Company to Requesting for Issuance of Suspension Letter of a Junior due to Stealing from the Company.

Company’s Name,

Company’s Address,

Recipient’s Name, (in this case it will be the name of the CEO)

Recipient’s Post,( in this case it will be “CEO”)

Subject : Request for Issuance of Suspension Letter of Assistant Manager due to stealing from the company

Respected Sir/Madam,

With due respect I, sender’s name the deputy manager, write to you regarding a serious issue that passes by me recently. I have found something very suspicious regarding a junior employee ,hence I request you to verify this and suspend this employee immediately.

____ _____ (name the junior/suspicious employee) has been working for the company for almost 6 years ,hence the news of him stealing from our company’s profits was a huge shock to me. One of the other deputy manager informed me regarding some discrepancies in the losses the company faced last month. It was found that the reported losses were more than the ones that we actually faced.

As to verify this, I immediately contacted the Department of Finance and found that this was indeed true. An investigation also proved that ___ ___ was behind this discrepancy. After a much thorough inquiry we found that he has stolen almost an accumulative of ___ from our recent profits and has reported that as losses.

I want to bring this under your notice and request you to issue him a suspension letter as soon as possible.

Please verify this further if required.

Yours Sincerely,

Sender’s Name,

Sender’s Post,

Signature,

Date.

Request Application to the CEO of a Company to Requesting for Issuance of Suspension Letter of a Junior due to Rude Behavior.

Company’s Name,

Company’s Address,

Recipient’s Name, (in this case it will be the name of the CEO)

Recipient’s Post,( in this case it will be “CEO”)

Subject : Request for Issuance of Suspension Letter of a Junior Part Time Worker due to Rude Behavior

Respected Sir/Madam,

I , sender’s name director operations , write this letter to you to request you to suspend a rude part time worker at the company.

Recently, I was assigned a project for which I was assisted with three part time workers. As a supervisor I game them a couple of tasks that they had to complete within a time limit. While 2 workers were always able to complete their tasks, even before the designated time limit I might add, one always failed to do so. The tasks she had completed were also very unprofessional and incompetent for someone working in such a big organization.

I privately warned her a couple of time and requested her to improve her skills but her response was quite opposite of what I was initially hoping for. She was extremely rude to such an extent that she shouted at me in front of all the juniors as the office. She also stormed out of the office.

The funny part is that she joined the next day without an apology and acted as if nothing had happened. I find her attitude and work unprofessional and immature. I also feel that she does not deserve the post that she has been given. She is also a very bad influence on other juniors.

I , therefore, request for an immediate suspension of this employee.

Please verify this case further by inquiring any employee at the office they will surely approve of my complaint.

Yours Sincerely,

Sender’s Name,

Sender’s Post,

Signature,

Date

Request Application to CEO of the Company Requesting for Issuance of Suspension Letter of a Junior due to Certain Issues

Harassment Complaint Letter to Police

Sample letter to the Police to take action against harassment.These letters can be used by anyone who wants to report against general harassment, domestic abuse or harassment in office.

General Harassment Complaint Letter to Police

Officer’s Name,

Officer’s Designation,

Police Station’s Address,

Respected Sir,

I , sender’s name, write this letter to you in deep sorrow. I am an independent working woman and a single mother, working at a call center on night shift I always take the same route on public transport to come back home. From the past week I have been noticing that I am being followed by two men after I leave work at 4 am. I ignored them as I did not want any further problems but yesterday the situation got out of hand. They followed me to my house and starting ringing the bell as the closed the door hastily.The men started shouted abuses at me but left as my neighbors arrived after hearing this.

This incidence has really scared me regarding me and my children’s safety. I request you to view the CCTV footage of my usual route and arrest these men as soon as possible.

Yours Respectively,

Sender’s Name

Domestic Abuse/Harassment Complaint Letter to Police

Officer’s Name,

Officer’s Designation,

Police Station’s Address,

Respected Sir,

After hesitating for a long time, I ,sender’s name, write this letter in deep sorrow. Been married for 6 years there hasn’t been a single day that has been without any kind of abuse.

My husband is a regular alcoholic and often returns home fully drunk and abuses me and my children for no reason. He has been diagnosed been Intermittent explosive disorder (IED). Even though we have been regularly going to the physiologist, there has not been any improvement in his behavior for the past 2 years.

My children are also facing depression and anxiety due to their father’s abusive behavior. My husband has rejected my application of divorce and has gotten even more abusive. Please consider my request and help me in dealing with my abusive husband.

Yours Respectively,

Sender’s Name

Office Harassment Complaint Letter to Police

Officer’s Name,

Officer’s Designation,

Police Station’s Address,

Respected Sir,

I, sender’s name, write this letter to report to you with an incidence that happened to me at my office. As a personal assistant of the Manager I have to be at her side all the time. As I joined work she was was very friendly to me and helped me settle in the office. But recently she has been very over-friendly in a very uncomfortable and vulgar way.

She has been talking to me in a very indecent way and her actions have been very predatory recently. I have already reported to the Office’s management but as per the senior’s authority no action has been taken against her.

I request you to please review my case and take an action against my senior.

Yours Respectively,

Sender’s Name

Letter to Company Regarding Pest Control

Format of complaint letter to send to pest control company and telling them how big of an issue it is that you are facing of insects and pests roaming around freely.

Letter to Company Regarding Pest Control of Rat

To: Daylight Foodstuffs
Northwest Territories, Canada

I am writing in regards to a very serious matter here at Daylight Foodstuffs. During my last few shifts, I have seen a rat on multiple occasions. Not only is this extremely unhygienic, but if the food authority comes to inspect our factory then it will surely be shut down.

I advise you to address this issue immediately.

Jill Frost
Daylight Foodstuffs Packaging Employee
Northwest Territories, Canada

Complaint Letter Regarding Pest Control

To: Flat Owner on 2087 Street – Heather Britt
Dallas, Texas, United States

I am writing in regards to the flat I have rented from you. Unfortunately, I must say that I am not very pleased with the conditions in which the flat is in. There are pests everywhere; bedbugs, ants in the dining room and cockroaches in closets and kitchens. I kindly request that a formal pest removal be done in this flat as soon as possible.

Thank you and I eagerly await your reply.

Scott Richards,
2087 Street, Dallas, Texas, United States

Complaint Letter for Misbehavior of a Colleague Against Me

Format of filing a complaint letter against a colleague who has been misbehaving with you and harassing you in the workplace which has caused you a lot of problem and trauma.

Complaint Letter for Misbehavior of a Colleague


To: Principal Beckham – Booth International High School
South Burlington, Vermont, United States

Dear Principal,
I am writing this letter to issue a former complaint about a colleague of mine. The man’s name is Brett Anderson. He was hired recently and yet, just over the last few weeks, he has been harassing me at work. In the staff room, he whistles at me and makes inappropriate jokes about me in front of everyone. When I am alone in the classroom, he invites himself in and comes at an uncomfortably close distance to me. Mr. Anderson is an extremely unprofessional and immature individual, and I believe he is unfit to work in a school of any kind. My claims can be proven by asking my other colleagues; I assure you that they will have the same complaints.

Please take action against Mr. Anderson immediately, as I do not feel comfortable at work anymore.

Sincerely,
Barry Hughes
South Burlington, Vermont, United Stares

Complaint Letter for Misbehavior of a Colleague Against Me

To: Principal Clayton
Longview College
Longview, Texas, United States

I hope this letter receives you in good health. I am writing to complain about the behavior of a colleague against me. The situation has become so severe that I see no other option than to complain to you. Her name is Dorothy Lange.

Over the past few months, she has called me racial slurs and purposefully has engaged in petty arguments with me. She shoves me in the hallways whenever she sees me and laughs and makes fun of how I look in front of all my friends.

The situation is getting out of control; I am almost too scared and embarrassed to even go to school anymore. Please deal with this matter accordingly and do it in a manner so that I, or any other student, may never be bullied in this college like this again.

Thank you,
Keith Cooper
Longview, Texas, United States

Letter to Travel Agency for Complaint

Sample Format of writing a complaint letter to travel agencies which did not provide competent services and cause disruption in your flights and travel plans.

Complaint Letter to Travel Agency

To,
The HR Manager,
XYZ Travel Agency.

Sir,
It is stated that I applied for a visa through your travel agency a few months ago. I was promised that I will get my visa after complete processing procedures and I was guaranteed of that. However, even after seven months I didn’t hear anything from the representatives at the travel agency. Upon my constant tries no one cared to tell me about the process and how far it has gone by now. I visited the travel agency today and was treated with immense disrespect. I was told that my visa won’t be issued until three more months now.

Kindly make sure that my visa gets issued this month or else I would have no way to tackle this but to sue your travelling agency on legal grounds.

XYZ

Letter to Travel Agency to File Complaint

 Respected Sir,

With all due respect, I am writing this letter of complaint regarding your company’s services. I read your travel agency’s reviews and after thorough research I decided I will opt for your agency. My friends had amazing experiences with the agency and I wish I could say the same. My husband and I booked a trip however, our experience was totally opposite. We had so many problems involving the airline, the hotel booking, and the transportation. Our flight that you booked was very expensive and not up to standards at all. We were not even provided with any food during our six hour flight. Upon arriving at our destination, we had to book a cab ourselves and had no idea where to go. When we reached the hotel, it took us an hour to check in because according to the hotel’s list there had been no booking made under our name. The hotel was horrendous, and the food served there was pathetic. This is one of the worst trips I have ever had. I am very disappointed with your agency and would like a refund, keeping in my mind that your service was nothing like we were promised.

I hope you will acknowledge our request and co operate with us.

Best Regards,

Fatima Amir

Letter to Travel Agency for Complaint  

To,

The manager, Meadows travelers

Respected sir,

With all my due respect, I am writing this letter to make complain about your service. First of all you specifically mentioned that breakfast will be included in the package for all the days but we only got breakfast on the first day. Upon asking your member responded us in a very unprofessional way which I felt was humiliating. The rooms were on twin sharing but 2 nights we 4 persons were accommodated in a single room. There was no AC in the bus as well.

What kind of business you are running. You are just earning money by making people fool and spoiling their memorable time. It was my first and last experience with your travel agency and I am not going to recommend you to anyone. Please take this feedback seriously because ignoring such complains results in the loss of the business. Thank you.

Regards

Mr. Justin Folley

Letter to Travel Agency for Complaint

Dear Sir/ Ma’am,

I am one of the regular clients at your travel agency, as I always prefer to travel with you and I recommend it to others as well. My experience with your staff has been good in the past that is the reason why I continued to use your services.

Last week I traveled to Northern areas of Pakistan along with my colleagues, it was my request to choose your agency over any other option and I am repenting my decision as it was a very unfortunate experience this time. We faced many issues from hotel arrangements to the cold behavior of your staff. We were supposed to stay at Gilgit for four days but the hotel arrangement was made only for two days, moreover, we were guided towards wrong directions by your guide and upon our concerns he was very rude to respond. I want you to take notice of the agents that you sent with us this time and I wand a refund for the guide fee as he was not even capable enough to respond in a polite way though, he took us towards wrong direction and wasted much of our time.

I felt very embarrassed in front of my colleagues and I had to apologize from them personally. I want you to take a quick action against your workers and I expect a refund so that I can at least repay my colleagues the amount that was totally wasted.

Sincerely,

Sender’s Name.

Signature,

Complaint Letter for Illegal Construction of House

Sample format of writing a complaint to legal authorities for the illegal construction going on in your area and when you have proof that the land that they have acquired is not by any lawful means.

Complaint letter for illegal construction

To the Mayor

Respected Sir,

I hope you are doing well. With all due respect, I am writing this letter to inform you about the illegal construction of a house opposite to our home. Recently, the government issued a column in the news paper about illegal property areas of various towns. The plot opposite our house was also mentioned, but recently a construction of a house has begun there. Builders are working nonstop from day to night piling bricks and cementing floors. I informed them about the newspaper column and asked whether they knew this land is illegal for property, they got worried but then shrugged off the matter saying they had permission from a government official. If such is the case, please do let me know. I think it is important to bring this matter to your notice. Considering the government is doing such a difficult job to get rid of illegal properties, I consider it my duty as a citizen to keep a check on this too.

I hope you will look into the matter yourself and come up with a solution. For further details you may contact me at the number below.

Best Regards,

Bilal Ali

Model Town resident

Complaint Letter for Food Quality

Sample of writing a complaint letter to a catering service\hotel\restaurant about the quality of food they serve  and how they should maintain a high quality of food as it is directly related to people’s health.

Complaint Letter for Deteriorating Food Quality

Respected Sir,

With all due respect, I am writing this letter with much disappointment to inform you about your pathetic services. Yesterday, my husband and I visited your restaurant with much hope to have a nice and relaxing dinner. We were impressed by the set up and ambiance of the restaurant and decided to order our food. We ordered three items and a molten lava cake for dessert. When the food arrived I was very disappointed, the cheese pizza barely had any cheese. The spicy crispy chicken that my husband ordered was not crispy and was soggy instead. It had such a bland taste and had no spices or flavor in it.

The pasta was bland as well and the cheese in it was all sticky. Overall the quality of the food was not appetizing at all and our trip to your eatery was not worth it. The food items were very over priced too which made no sense.

I hope you will improve your food quality so that customers are pleased with your services.

Best Regards,

Amna Waqas

Complaint Letter for Food Quality

Respected Manager,

I sent this letter to file a complaint regarding the food quality of our company’s canteen. In the beginning when I joined the office, they food was very tasty and healthy; however, as the time passed by the quality started to worsen. It was not only felt by me but also the other employees. We all ignored it thinking that it was temporary but that was not the case. The food they are providing us now does not only taste bad but is also very unhealthy and causes us stomach ache. I really hope you look into the matter as it is very inconvenient to work with the stomach pain and many employees cannot even come to office due to sickness.

You may contact me in case of any queries.

Thank you.

Best Regards,

Ali Noor

Employee

Compensation Letter for Damages

Sample format of complaint letter to send to company whose service has not been upto the par and you are being very displeased by it and need some kind of refund or compensation.

Compensation letter for Damages

To the manager

Respected Sir,

With all due respect, I am writing this letter to inform you that I am very displeased with your services. Yesterday, I brought my car to your workshop for its maintenance. I keep a check on my car’s maintenance every six months and have never faced an issue like I did yesterday. The employees at the workshop told me that I would have to pick the car up after two hours since they would have to check the engine, the tires and make adjustments to whatever they felt that wasn’t right. When I went to pick up my car I was shocked to see it. I could not even recognize it. The paint had been scratched off, the tires were punctured, my side mirrors were broken and so much more. The management told me that the car would take till tomorrow to be ready and they asked for extra charges as well. When I informed them I will not pay the charges they behaved rudely with me. I am so disappointed by this event. I request you to please compensate the damages that have been done to my car.

I hope you will look into this situation yourself and make sure that my car is treated properly. For further inquiries you may contact me at the number provided below.

Best Regards,

Bilal Ali

Customer

Complaint letter Against Irresponsible Roommate

Format of sending a complaint to your headmaster, warden, supervisor about your roommate who has been proving to be a real headache to you. He/She is not acting his/her age and making a mess for you.

Complaint Letter against roommate

To the Accommodation Office

Respected Sir/Madam,

I am writing this letter of complaint regarding my roommate who is a source of great disturbance. The new academic year has begun and the college’s demanding academic schedule is already taking up most of time. I come back to my dorm around the evening with the hope that I will be able to relax for sometime although my roommate makes that impossible. She always has loud music on and is inviting her friends over, no matter what the time. I have tried talking to her numerous times to quiet down because I am studying, working on assignments or sleeping but she pays no heed to my requests. She does not help in cleaning the dorm room and makes most of the mess. She does not have a job so she does not get her own groceries and instead finishes all the food that I buy.

I request you to please arrange me a new roommate and if that is not possible, please arrange a new room for me. I will be very grateful for your co operation.

Best Regards,

Fatima Waqas

Sophomore

Complaint Letter Against Roommate

Respected Madam,

I sent this letter to file a complaint regarding my roommate.  From the beginning of the semester, we have not been getting along due to his style of living. He invites friends to our dorm even after midnight which disturbs my sleeping routine. In addition to this, he is also very noisy which makes it inconvenient for me to complete my tasks. I have always ignored his selfish ways and kept to myself but as you know that midterms are approaching, so everyone has to prepare for the exams. However, the problem is that whenever I am studying, he plays music on loud volume. Furthermore, when I tell him to tone down on the noise level, he replies sarcastically and increase the volume.

I request you to please change my roommate because I cannot risk getting a lower score in my exam due to these sorts of disturbances. You may contact me for any further questions. Thank you.

Best Regards,

Ali Noor

Room___, Building_____

Contact-______

Complaint Letter against Roommate


To: Hostel Warden
Hostel No. 14, Collingwood, Ontario, Canada

I am writing to complain about my current roommate in Room 35. He is constantly making noise, inviting friends over, and partying, among other nuisances. It is detrimental to me and it is increasingly difficult for me to study. I have requested multiple times for him to stop this behavior, but he does not listen.

Therefore, I politely request that you allow me to change rooms or get a new roommate. Please get back to me as soon as possible.

Many thanks,

Scott Brown
Hostel No. 14, Collingwood, Ontario, Canada