Letter to Company Regarding Pest Control

Format of complaint letter to send to pest control company and telling them how big of an issue it is that you are facing of insects and pests roaming around freely.

Letter to Company Regarding Pest Control of Rat

To: Daylight Foodstuffs
Northwest Territories, Canada

I am writing in regards to a very serious matter here at Daylight Foodstuffs. During my last few shifts, I have seen a rat on multiple occasions. Not only is this extremely unhygienic, but if the food authority comes to inspect our factory then it will surely be shut down.

I advise you to address this issue immediately.

Jill Frost
Daylight Foodstuffs Packaging Employee
Northwest Territories, Canada

Complaint Letter Regarding Pest Control

To: Flat Owner on 2087 Street – Heather Britt
Dallas, Texas, United States

I am writing in regards to the flat I have rented from you. Unfortunately, I must say that I am not very pleased with the conditions in which the flat is in. There are pests everywhere; bedbugs, ants in the dining room and cockroaches in closets and kitchens. I kindly request that a formal pest removal be done in this flat as soon as possible.

Thank you and I eagerly await your reply.

Scott Richards,
2087 Street, Dallas, Texas, United States


Complaint Letter for Misbehavior of a Colleague Against Me

Format of filing a complaint letter against a colleague who has been misbehaving with you and harassing you in the workplace which has caused you a lot of problem and trauma.

Complaint Letter for Misbehavior of a Colleague

To: Principal Beckham – Booth International High School
South Burlington, Vermont, United States

Dear Principal,
I am writing this letter to issue a former complaint about a colleague of mine. The man’s name is Brett Anderson. He was hired recently and yet, just over the last few weeks, he has been harassing me at work. In the staff room, he whistles at me and makes inappropriate jokes about me in front of everyone. When I am alone in the classroom, he invites himself in and comes at an uncomfortably close distance to me. Mr. Anderson is an extremely unprofessional and immature individual, and I believe he is unfit to work in a school of any kind. My claims can be proven by asking my other colleagues; I assure you that they will have the same complaints.

Please take action against Mr. Anderson immediately, as I do not feel comfortable at work anymore.

Barry Hughes
South Burlington, Vermont, United Stares

Complaint Letter for Misbehavior of a Colleague Against Me

To: Principal Clayton
Longview College
Longview, Texas, United States

I hope this letter receives you in good health. I am writing to complain about the behavior of a colleague against me. The situation has become so severe that I see no other option than to complain to you. Her name is Dorothy Lange.

Over the past few months, she has called me racial slurs and purposefully has engaged in petty arguments with me. She shoves me in the hallways whenever she sees me and laughs and makes fun of how I look in front of all my friends.

The situation is getting out of control; I am almost too scared and embarrassed to even go to school anymore. Please deal with this matter accordingly and do it in a manner so that I, or any other student, may never be bullied in this college like this again.

Thank you,
Keith Cooper
Longview, Texas, United States

Letter to Travel Agency for Complaint

Sample Format of writing a complaint letter to travel agencies which did not provide competent services and cause disruption in your flights and travel plans.

Complaint Letter to Travel Agency

The HR Manager,
XYZ Travel Agency.

It is stated that I applied for a visa through your travel agency a few months ago. I was promised that I will get my visa after complete processing procedures and I was guaranteed of that. However, even after seven months I didn’t hear anything from the representatives at the travel agency. Upon my constant tries no one cared to tell me about the process and how far it has gone by now. I visited the travel agency today and was treated with immense disrespect. I was told that my visa won’t be issued until three more months now.

Kindly make sure that my visa gets issued this month or else I would have no way to tackle this but to sue your travelling agency on legal grounds.


Letter to Travel Agency to File Complaint

 Respected Sir,

With all due respect, I am writing this letter of complaint regarding your company’s services. I read your travel agency’s reviews and after thorough research I decided I will opt for your agency. My friends had amazing experiences with the agency and I wish I could say the same. My husband and I booked a trip however, our experience was totally opposite. We had so many problems involving the airline, the hotel booking, and the transportation. Our flight that you booked was very expensive and not up to standards at all. We were not even provided with any food during our six hour flight. Upon arriving at our destination, we had to book a cab ourselves and had no idea where to go. When we reached the hotel, it took us an hour to check in because according to the hotel’s list there had been no booking made under our name. The hotel was horrendous, and the food served there was pathetic. This is one of the worst trips I have ever had. I am very disappointed with your agency and would like a refund, keeping in my mind that your service was nothing like we were promised.

I hope you will acknowledge our request and co operate with us.

Best Regards,

Fatima Amir

Letter to Travel Agency for Complaint  


The manager, Meadows travelers

Respected sir,

With all my due respect, I am writing this letter to make complain about your service. First of all you specifically mentioned that breakfast will be included in the package for all the days but we only got breakfast on the first day. Upon asking your member responded us in a very unprofessional way which I felt was humiliating. The rooms were on twin sharing but 2 nights we 4 persons were accommodated in a single room. There was no AC in the bus as well.

What kind of business you are running. You are just earning money by making people fool and spoiling their memorable time. It was my first and last experience with your travel agency and I am not going to recommend you to anyone. Please take this feedback seriously because ignoring such complains results in the loss of the business. Thank you.


Mr. Justin Folley

Letter to Travel Agency for Complaint

Dear Sir/ Ma’am,

I am one of the regular clients at your travel agency, as I always prefer to travel with you and I recommend it to others as well. My experience with your staff has been good in the past that is the reason why I continued to use your services.

Last week I traveled to Northern areas of Pakistan along with my colleagues, it was my request to choose your agency over any other option and I am repenting my decision as it was a very unfortunate experience this time. We faced many issues from hotel arrangements to the cold behavior of your staff. We were supposed to stay at Gilgit for four days but the hotel arrangement was made only for two days, moreover, we were guided towards wrong directions by your guide and upon our concerns he was very rude to respond. I want you to take notice of the agents that you sent with us this time and I wand a refund for the guide fee as he was not even capable enough to respond in a polite way though, he took us towards wrong direction and wasted much of our time.

I felt very embarrassed in front of my colleagues and I had to apologize from them personally. I want you to take a quick action against your workers and I expect a refund so that I can at least repay my colleagues the amount that was totally wasted.


Sender’s Name.


Complaint Letter for Illegal Construction of House

Sample format of writing a complaint to legal authorities for the illegal construction going on in your area and when you have proof that the land that they have acquired is not by any lawful means.

Complaint letter for illegal construction

To the Mayor

Respected Sir,

I hope you are doing well. With all due respect, I am writing this letter to inform you about the illegal construction of a house opposite to our home. Recently, the government issued a column in the news paper about illegal property areas of various towns. The plot opposite our house was also mentioned, but recently a construction of a house has begun there. Builders are working nonstop from day to night piling bricks and cementing floors. I informed them about the newspaper column and asked whether they knew this land is illegal for property, they got worried but then shrugged off the matter saying they had permission from a government official. If such is the case, please do let me know. I think it is important to bring this matter to your notice. Considering the government is doing such a difficult job to get rid of illegal properties, I consider it my duty as a citizen to keep a check on this too.

I hope you will look into the matter yourself and come up with a solution. For further details you may contact me at the number below.

Best Regards,

Bilal Ali

Model Town resident

Complaint Letter for Food Quality

Sample of writing a complaint letter to a catering service\hotel\restaurant about the quality of food they serve  and how they should maintain a high quality of food as it is directly related to people’s health.

Complaint Letter for Deteriorating Food Quality

Respected Sir,

With all due respect, I am writing this letter with much disappointment to inform you about your pathetic services. Yesterday, my husband and I visited your restaurant with much hope to have a nice and relaxing dinner. We were impressed by the set up and ambiance of the restaurant and decided to order our food. We ordered three items and a molten lava cake for dessert. When the food arrived I was very disappointed, the cheese pizza barely had any cheese. The spicy crispy chicken that my husband ordered was not crispy and was soggy instead. It had such a bland taste and had no spices or flavor in it.

The pasta was bland as well and the cheese in it was all sticky. Overall the quality of the food was not appetizing at all and our trip to your eatery was not worth it. The food items were very over priced too which made no sense.

I hope you will improve your food quality so that customers are pleased with your services.

Best Regards,

Amna Waqas

Complaint Letter for Food Quality

Respected Manager,

I sent this letter to file a complaint regarding the food quality of our company’s canteen. In the beginning when I joined the office, they food was very tasty and healthy; however, as the time passed by the quality started to worsen. It was not only felt by me but also the other employees. We all ignored it thinking that it was temporary but that was not the case. The food they are providing us now does not only taste bad but is also very unhealthy and causes us stomach ache. I really hope you look into the matter as it is very inconvenient to work with the stomach pain and many employees cannot even come to office due to sickness.

You may contact me in case of any queries.

Thank you.

Best Regards,

Ali Noor


Compensation Letter for Damages

Sample format of complaint letter to send to company whose service has not been upto the par and you are being very displeased by it and need some kind of refund or compensation.

Compensation letter for Damages

To the manager

Respected Sir,

With all due respect, I am writing this letter to inform you that I am very displeased with your services. Yesterday, I brought my car to your workshop for its maintenance. I keep a check on my car’s maintenance every six months and have never faced an issue like I did yesterday. The employees at the workshop told me that I would have to pick the car up after two hours since they would have to check the engine, the tires and make adjustments to whatever they felt that wasn’t right. When I went to pick up my car I was shocked to see it. I could not even recognize it. The paint had been scratched off, the tires were punctured, my side mirrors were broken and so much more. The management told me that the car would take till tomorrow to be ready and they asked for extra charges as well. When I informed them I will not pay the charges they behaved rudely with me. I am so disappointed by this event. I request you to please compensate the damages that have been done to my car.

I hope you will look into this situation yourself and make sure that my car is treated properly. For further inquiries you may contact me at the number provided below.

Best Regards,

Bilal Ali


Complaint letter Against Irresponsible Roommate

Format of sending a complaint to your headmaster, warden, supervisor about your roommate who has been proving to be a real headache to you. He/She is not acting his/her age and making a mess for you.

Complaint Letter against roommate

To the Accommodation Office

Respected Sir/Madam,

I am writing this letter of complaint regarding my roommate who is a source of great disturbance. The new academic year has begun and the college’s demanding academic schedule is already taking up most of time. I come back to my dorm around the evening with the hope that I will be able to relax for sometime although my roommate makes that impossible. She always has loud music on and is inviting her friends over, no matter what the time. I have tried talking to her numerous times to quiet down because I am studying, working on assignments or sleeping but she pays no heed to my requests. She does not help in cleaning the dorm room and makes most of the mess. She does not have a job so she does not get her own groceries and instead finishes all the food that I buy.

I request you to please arrange me a new roommate and if that is not possible, please arrange a new room for me. I will be very grateful for your co operation.

Best Regards,

Fatima Waqas


Complaint Letter Against Roommate

Respected Madam,

I sent this letter to file a complaint regarding my roommate.  From the beginning of the semester, we have not been getting along due to his style of living. He invites friends to our dorm even after midnight which disturbs my sleeping routine. In addition to this, he is also very noisy which makes it inconvenient for me to complete my tasks. I have always ignored his selfish ways and kept to myself but as you know that midterms are approaching, so everyone has to prepare for the exams. However, the problem is that whenever I am studying, he plays music on loud volume. Furthermore, when I tell him to tone down on the noise level, he replies sarcastically and increase the volume.

I request you to please change my roommate because I cannot risk getting a lower score in my exam due to these sorts of disturbances. You may contact me for any further questions. Thank you.

Best Regards,

Ali Noor

Room___, Building_____


Complaint Letter against Roommate

To: Hostel Warden
Hostel No. 14, Collingwood, Ontario, Canada

I am writing to complain about my current roommate in Room 35. He is constantly making noise, inviting friends over, and partying, among other nuisances. It is detrimental to me and it is increasingly difficult for me to study. I have requested multiple times for him to stop this behavior, but he does not listen.

Therefore, I politely request that you allow me to change rooms or get a new roommate. Please get back to me as soon as possible.

Many thanks,

Scott Brown
Hostel No. 14, Collingwood, Ontario, Canada

Complain Letter To Car Service Centre

Format of complaint letter to send to a car service company and telling them the vehicle that you purchased from them is not up to the standard it has many problems in it.

Complain Letter to Car Service Center

To: Hyundai Service Center
Oklahoma City, Oklahoma, United States

I am writing to issue a complaint against the services I was provided for my Hyundai Santro vehicle last Tuesday.

After having the brake pads service in my vehicle, I noticed other problems with my vehicle.
The ‘Check Engine’ light is always on and there seems to be a coolant leak as well. I believe that while servicing my brake pads, the mechanics had broken something else. This is the result of doing your job in a hurry without checking.

This is very disappointing and I expect better service from the official Hyundai repair center. I demand that my vehicle be repaired properly, and this time without cost.

Chong Moniscalco
Oklahoma City, Oklahoma, United States

Complain Letter To Car Service Center

 To the Car Service Center,


I sent this letter to file a complaint on behalf of High Tech Company as its manager. Last week, we sent our 11 company vehicles to your service center for their service. However, 4 of the vehicles are not working properly and not even 10 days has passed since their service. In addition to this, the drivers of the some other vehicles also complained that they see no change in the vehicle or its operation even after the service. It has been 7 years since we send our vehicles to your center for their service or in case of any damage and it is the first time that such thing has happened. To say that I am disappointed would be an understatement.

I will be sending the vehicles again tomorrow so please look into the matter and let me know the reason behind this. Feel free to contact me in case of any clarification. Thank you.

Best Regards,

Ali Noor

Manager High Tech Company

Complain Letter to Car Service Center

Respected Sir,

With all due respect, I am writing this letter of complaint regarding your car service center. I have been using your service for quite a time now for the maintenance of my car however, I am not pleased with your recent services. Yesterday, I brought my car to the workshop since its paint had scratched from a few places and the window panels had gone a bit loose too. When I came to pick up my car after two hours, it was a complete mess. The paint had been scratched off completely, my side mirrors were missing and the tires punctured too. The management told me I would have to pick up my car tomorrow since it was not ready and behaved rudely as well. They charged me an expensive amount too.

I hope that this will not happen again and you will make sure to do so. For further inquiries you may contact me at the number provided below.

Best Regards,

Bilal Ali

Complaint Letter on Missing Items

Format of complaint letter to the manager of the office and telling them how the things are keep on missing on each day and request him to look into this matter

Missing Goods Complaint Letter

The vendor,
Toronto, Canada

I am a regular customer of yours and we have been dealing for quite a few months now. Yesterday evening I ordered my packaging items as usual but to my shock I received almost 4 boxes less of the glue I ordered and 5 boxes less of the cardboard.

I had to close my factory for today as I had no production items left. Kindly resend my items as soon as you can, so that I can start the production phase again. Attached are my order numbers and my order receipts.

Thanking you,

Complaint Letter on Missing Items

Dear Manager,

I wrote this letter to you to file a complaint regarding missing office’s items. Last week, I kept a few items including stationary, files and some packages in the store room of 2nd Floor. The store is always locked and only I along with the janitor have the access to the room.

Yesterday when I went to the store room to get some stationary items as per request of some employees, I was shocked to see that the stationary and the packages were not in the store room! Only the files were present and when I opened them they were also empty. I immediately confronted the Janitor as beside me he is the only one who has the keys to the store room but he told me that he has no knowledge of this whatsoever. I consulted a few other employees whose tables are near the store room but they also did not witness anyone coming out of store room. I have been working in the office since 7 years but this is the first time that such incident took place. I did not inform you about this yesterday because I thought that someone might have taken the items for use or maybe on any senior officer’s order. However, now I am sure that is not the case.

Kindly, create an investigation committee on this and if there is any other information required then you may call me anytime. Thank you.

Best Regards,

Ali Haider

In-charge Logistics

Complaint Letter on Missing Items

Respected Sir,

With all due respect I am writing this letter with much disappointment to inform you about your substandard services. Two days back I ordered five items from your store and today I received a package in the mail. When I opened the package I found only two of the five items inside the box although I paid for all of the five items. I am very displeased with this event and would like to know if this happens often with your services. If such is the case, I advise you to improve your services. Since, I have paid for five items I would also like to know how I will receive the three missing items now or how I can get a refund.

I hope you will respond to my letter and cater to my queries as soon as possible. For further details you may contact me at the number given below.

Best Regards,

Bilal Ali

Complaint Letter on Missing Items


The manager, Hilton Hotels

Respected sir,

With all the due respect, I am writing this letter to bring it to your knowledge that I am staying in your hotel from last 2 days because of my business tour. We had chosen your hotel because of its fame and the great service you provide.

Last night I went out with my colleague and upon returning I noticed some changes in my room and realized that my Laptop is missing from my room. I looked everywhere in the room but could not find it. It is a humble request to check all the CCTV videos that if anyone entered my room in that time slot. I have all my important documents in my laptop and I have to face a huge loss if I would not get my laptop back. It is a humble request to please help me out in this matter. I am looking forward to hearing from you soon. Thank you.

Yours sincerely,

Mr. Thomas wright

Complaint Letter on Missing Items

To: Management at Radisson Hotel
Calgary, Alberta, Canada

I am writing this letter to issue a formal complaint about an unpleasant experience I had at your hotel two nights ago. I chose the Radisson hotel due to its great reputation in the city of Calgary.

I went out of the hotel in the morning, and when I came back I noticed some of my personal belongings were missing. This included rings and jewelry which have immense sentimental value to me.

The only people with access to the rooms were the maids, and I urgently request that you retrieve the stolen items from them; otherwise I will be turning this case over to the police.

I eagerly await your response,

Scott Matthew
Calgary, Alberta, Canada

Complaint Letter for Rude Customer Service

Format of complaint letter to send to a restaurant, company, outlet if anyone from their customer service has behaved rudely with you. This template will help you write a good complaint letter that will tell the inconvenience you had to face.

Sample Complaint Letter for Rude Customer Service

To: McDonalds Canada
Brockville, Ontario, Canada

I am writing in regards to the extremely poor customer service I had received during my visit to the Terrace Hills location of McDonalds in Brockville on the 9th of October.

I had ordered a Happy Meal for my two children, and I noticed that there were no toys included inside. The reason I specifically go to McDonalds is because of the toys in the Happy Meals that my children love.

I politely asked the workers about the missing toys, and they said that they had run out of them. I then asked for a refund, because I was not informed before about this.  I deemed this to be a reasonable request. However, the workers said it was not their problem and they told me to speak to the manager on duty. I then spoke to the manager who was very rude and told me to simply order from another McDonald’s location, and that there was no reason for a refund over such a small amount of money.

I am not filing this complaint over the money, rather I am complaining about the service. I am appalled at this behavior from the manager and workers and I am disappointed that I was not informed beforehand that they had run out of toys.

I request that you take disciplinary action against the workers and manager of this location.

Carol Crisfield
Brockville, Ontario, Canada

Sample Complaint Letter Rude Customer Service

 To the Delivery Service,


I send this letter to file a complaint on the behalf of High Tech Communication Company as their manager. Yesterday, due to a delay in delivery service which was ordered by our company, one of the employees called the helpline which was given on the confirmation slip while we placed order.

According to the employee, the person who was talking on the other side was not helpful at all and got really rude after a while. In addition to this the language he used was also not appropriate. To say I am disappointed would be an understatement. Such kind of behavior with anyone working in our company will not be tolerated under any circumstances so please look into the matter and make sure that such incident does not happen again. Thank you.

Best Regards,

Ali Noor


High Tech Communication