Tag Archives: Complaint Letters

Complaint Letter for Misbehavior of Boss

Sample complaint letter for misbehaviour of supervisor, boss, manager, bank manager, teacher, colleagues. Sample workplace harassment complaint letter to director or writing complaint about employee. Sample letter to employer for unfair treatment.

Sample Workplace Harassment Complaint Letter

CEO, Habib Pvt, Ltd
Dear Sir,
I work in creative department in your firm and doing well since I have been appointed. But, for some time I have problem with the boss, as his behavior is very insulting and sometime harassing. He disrespects women even upon small matters, although I am very punctual and work very well. His behavior is bad with the entire department. I wanted to bring this issue to you, so that you could take necessary action about this serious matter.
Best Regards,
Huma Ehsan
Art Director
Creative Department

Complaint Letter Against Boss

The Manager Operations,
Australian Transport Department.

Dear Sir,

This is to draw your attention to one of the serious matters of our department that is creating lots of problems for the staff. As you know I am working under the supervision of Mr. Adam who is the Quality control Officer. Unfortunately, Mr. Adam’s behavior has been intolerable for a few days. Almost all staff members don’t like working with him, he is rude and aggressive and on top of that he thinks that he is always right. Often he calls the names of his subordinates and treats them very badly.

You are requested to please look into the matter with your keen interest and formulate a committee that inquires the case in judicious way and submit its recommendations which are in best interest of the department.

An early action in this regard shall be highly appreciated.

Yours Obediently,
Peter Pounce (Accountant)

Complaint Letter against Manager

Respected sir,

I hope this letter will find you in best of your health and in good mood. Sir I am working in your company in marketing department for past 2 years. The subject of my letter is actually a complaint against the boss of our department. I am writing this letter on behalf of our whole department, we are facing a number of problems as his behavior with us is very rude and bad. we can’t concentrate on our work with his presence around us. He treat us like his slave and we have no self-respect in his opinion. Kindly just change our boss or at least warn him for future. Our department staff shall be thankful to you for this act.

Sincerely Yours,

Marketing Department

Application on the topic of complaining against my boss whose behavior is very bad with our department.

Respected HR manager,

My name is William and I work in the marketing department of the company. I want to bring this to your kind notice that our head who has been newly elected is not behaving well with the staff. He is very rude and sometimes he uses very harsh language and this behavior is not tolerable as we people work really hard and in return we do not want to hear such abusive language. I am writing this letter to you so that you may confront him and ask to change his behavior, otherwise it is getting very difficult to work in such an environment and it is affecting our performance. I hope you will take immediate measures to change his attitude.

Waiting for things to go back to normal.

William

Complaint Letter against Misbehavior of Boss
Complaint Letter against Misbehavior of Boss

Application against Bad Behavior of Boss

To,
The CEO of Helium
Karachi.

Dear Sir,

It is humbly stated that I am a diary clerk of dispatch branch. We are 15 members of this branch and i am writing this application on behalf of others too. We have been serving your firm for last fifteen years and we had a great time with all the staff members. But I am feeling sorry to say that new boss is disturbing the good image of our honorable firm with his bad behavior and policies. Head of previous higher management was so kind and cooperative with the lower staff but the new one feels insult to be polite with us. He often abuses us for nothing. He is a man of proud and does not respect anyone of us. We tried to bear his rude but our patience comes to an end when he hit one of our members in morning. We request you to advise him to mend his ways against such kind of misbehave. I am hopeful that you will take a batter step for the good and friendly environment of office.

Dispatch Branch,

Complaint Letter for Product Quality

Complaint Letter By Customer to company for bad quality product which damages you or your business with side effects or bad reactions.

Sample Letter of Complaint for Bad Product

Respected Producer/Company,

Oriflamme, Switzerland,

With due respect I have to inform you that I have suffered a harsh skin reaction by the make –up product known as the foundation, I had bought from your Barket Market Branch, Lahore. The reaction was severe enough to leave marks on my face despite the fact that I do not have a sensitive skin. All this has been caused by your Oriflame Foundation I applied a few days ago on my face. More importantly, I have been using that foundation regularly being your regular customer and when I checked the date of that foundation, it turned out to be expired. This behavior of negligence from your side is truly unexpected for me. I thereby request you to improve your quality standards and if there is some negligence or fraud going on from the side of the staff then please have a proper check on your staff, otherwise, you might face a case filed against you in court, which you will not want in order to save your reputation or some other action might be faced by you. Kindly, take a proper notice of this matter so that the customers don’t suffer in the future.

Thank You

Your Customer,

Carolyn De Lochlain

Complaint Letter Format for Poor Service

Sample application letter to complaint to company for its poor services, fault in services, Not resolving My problem, No response to my complaint. This letter was written to complain against telecom services to the govt department.

Sample Complaint Letter Template

Dear MobiGSM Team,

It is very hard for me to control my language now. I have talked to your office many times and the attendants were not be able to help me. I also receive some calls from your office against my complains but they excuse in a polite way and tell me that the problem is resolved but that was not more than a lie. I am trying from last two months and my problem is not been resolved yet.

I want to port my network and for this purpose i send sms to 667 for the confirmation of my details and activation date. The returning message does not show the “Activation Date”

I am writing the returning message here.

MSISDN:03001234567,

NAME: Muhammad Sami,

CNIC:1234568789579

ACTIVATION DATE:,

CONNECTION TYPE:POS

This message do not show me the Activation date required to port my network. I request you again to resolve my problem and do not force me. Looking for your ealiest possible reply.

Thank you

Best regards,

Muhammad Sami

Complaint Letter for Poor Services

We will post some more complaint letters to register all type of complaints to govt departments and private companies as a customer.

The Manager,

Standard Chartered Bank,

Wales, United Kingdom,

Dear Sir,

COMPLAINT REGARDING POOR RECEPTION OF BANK

I regret to state that I am an account holder at your bank for last five years but unfortunately I found great trouble while entering into the bank on the day before yesterday. As the bank timing was five pm but gatekeeper closed the gate before fifteen minutes and they did not allow me to enter into the bank. I pleaded with him and other staff of the bank but they did not take a notice.

Sir, I was in great trouble and wanted to get cash from the cheque for an urgent piece of work but the staff of your bank did not cooperate with me and they even closed the doors before off time.

I suggest you to please take strict action regarding above mentioned matter.

With thanks

Anton Chekhov

 

Reply Letter to Customer Complaint Templates

Sample letter to reply the customer complaints handling or resolving problem of the company customers. This response letter to complaint is taken from a multinational company. When they replied to our complaints.

Response Letter to Customer Complaint Sample

Dear Mr. Sami,

This is with reference to your email to PTA Complaint Cell dated October 28, 2010 regarding response received at your end against the SMS sent on 667 from mobile number 0300-1234567. We sincerely regret the inconvenience caused to you in this regard. However, please be informed that you are requested to kindly check the same after two working days. Please let us know if the issue still persists so as to enable us to further look into the said mater.

We would like to take this opportunity to thank you for your constant support and confidence, which has helped to make MobiGSM the largest and most sought after cellular service in Pakistan.

Please do not hesitate to fax at our Customer Care Support on 111-123-123 or email us at [email protected]  for any further assistance.

Yours sincerely,

Ubaid

Customer Care

Response Letter to Customer Service Complaint

Dear Sir,

With reference to your email, please be informed that your concern has been noted down and the details shall be shared at the earliest.

Please do not hesitate to email at [email protected] for further assistance.

Thank you for choosing MOBIGSM, we look forward to provide  you excellent service in future.

Yours sincerely,

Customer Communication

Reply Letter to Customer Complaint Template

Dear Sir,

Further to the following email communication, please be informed that your concern has been addressed. You are requested to kindly recheck after retrieving information from 667. However, please do notify us in case of any other concerns.

Please do not hesitate to email at [email protected] for further assistance.

Thank you for choosing MOBIGSM, we look forward to provide you excellent service in future.

Yours sincerely,

Customer Communication

Letter to Supplier for Not Responding

Sample letter to supplier for not responding to your emails, letters, decisions, placed orders etc etc or not working as per commitment. Letter for no response from the supplier with warning of cancellation of agreements/contracts.

Complaint Letter to Company for not Responding

To,

The management, Home net, NY

Respected sir,

With due respect, I would like to inform you that I have sent a complaint letter to your company for a poor a network connection. Sir I am a student and I have to do my work online and for that I need a good connection but from last week your company is not responding to my request and not even receiving my phone calls, sir business do not run this way. I request you to process my request otherwise I will switch my connection, please take action as soon as possible. Thanks.

From,

  1. Mike John, NY

Complaint Letter to Supplier for No Response

Dear Sir,

With reference to our last meeting held at your office on 21, September, 2015. It is to remind you that no action has been taken in this regard from your side. Keeping in view the points of meeting and the priorities discussed it was our primary task to have the required material at site as quickly as possibly you can deliver the material. It has been 3 days since that meeting but no response has been observed from your side in this regard. This is of high priority that material is needed at site in 2 days. We cannot compromise on the due date of completion of work by delaying the material delivery. So it is highly recommended that the action may be taken immediately to resolve this problem at the site. We need your positive response in this matter and timely action is mandatory.

Looking forward to a quick response from your side.

Thanking you and regards,

Kanza Khan

Warning Letter to Supplier for No Response

Dear Manager Production,

I am Zahir Shah, a permanent & loyal distributor of your company for the last 10 years. I have been purchasing your company medicines on regular basis. I have marketed them well and made up a good reputation in my territory.

For the last 2 weeks, I have not been getting supply on time. I make calls several times to your office, but I don’t get any satisfactory answer from your side. In fact, the company doesn’t behave professionally. By this letter, I want to bring into your kind information, if supply of goods is not made better from your side, I will simply close the business with you. So please look into this matter.

I look forward for positive relationships with your company.

Regards,

Zahir Shah

(Distributor-Natural Medicine)

Complaint Letter to Principal by Parents

Sample complaint letter to principal by parents against misbehavior of one of teachers with their son in the class. Parents write a complaint of teacher for misconduct with the child in class or institute.

Complaint Letter to Principal from Parents

The Principal,

The City School

Respected Sir,

I am father of Mr. Maxwell who is enrolled in grade X at your institution. Although there has always been satisfaction regarding annual academic results and efficient management of the institution yet it is regrettable for me to convey you my deep concerns about misbehavior of one of your school teachers with students in the class.

His name is Mr. John Stuart Mill who teaches physics to grade IX and X in your institution. He misbehaved twice with my son in the class during current week on the pretext of little mistake in one of his papers. He further told me that it has become routine matter for him to scold the students on little mistakes nowadays. His misconduct to my son was too harsh that he was afraid to go to school today. Such a behavior of teachers with their students in the class is extremely disappointing and regrettable.

As you better know there are many ways to rectify mistakes of students in the class. Being an educationist yourself, there is no need to suggest you that how much it is necessary for a teacher to behave kindly and affectionately with students so that they could learn and understand in a comfortable environment. Indeed it is the teacher who plays pivotal role in developing interest in students for study.

I have complete faith in you that you shall mend his conduct with students in the class. I look forward to you for no complaint in this regard in the future.

Thank you for your time and consideration.

Best Regards,

Complaint Letter to Principal from Parents for Least Focus on Development of Computer Skills among Students in the School

To,

The Principal,

Dear Respected Sir,

My two children are studying in your school. They are students of grade IX and X. I regularly check their home works. I am pleased to tell you that I am satisfied with the quality of education they are receiving in your school, but, at the same time I want to convey to you one of the concern regarding their studies. This is about the least focus of teachers on the development of computer skills among students in your school. Both of my children lack rudimentary knowledge about computer skills.

There is no need to tell such a learned scholar like you that how much it is important to gain knowledge about skills of computer learning. The contemporary age owes its modernity and scientific advancement mainly to computer which has become an essential tool to gain access to latest advancement in scientific and technological knowledge. Moreover, knowledge of computer skills has become mandatory for getting admission to well reputed colleges in our country as well as abroad. As you know, in addition to many other requirements, proficiency in computer skills has also become mandatory to seek any job in the market. I am quite optimistic that you will keenly consider for improving computer skills among students.

I look forward to you for issuing early instructions to all the concerned teachers.

Thank you for your time and consideration.

Best Regards,

Letter to Principal from Teacher About Misbehavior of Student

Sample letter to the principal from the teacher about misbehavior of a student. Letter to complain about the student behavior to school principal, college principal, or in academy.

Complaint Application to Principal by Teacher

To,

The Principal,

Dear Respected Sir,

I am proud of my institution for inculcating ethical and moral values among students along with high standards of learning. However, despite recurrent ethical instructions to the students, there are a few of them who intentionally violate the moral code of the institution. Mr. Johnson is one of such students who fall in the category of repeatedly misbehaving students in the class. He is a student of grade X with registration number 123.

He misbehaved with me during the lecture today when I warned him of his lack of attention to the lecture. His attitude towards me was utter disregard to ethical standards of our institution. Since the past couple of weeks, He has been expressing his cold response to me whenever I tried to mend his behavior to his teachers and his interest in his studies. On his misconduct to me today, I also advised him politely that his misbehavior towards teachers will prove quite harmful for his career and future. But, I am afraid he will not reform his behavior towards his teachers because of his consistently indifference to my past advices.

Sir, I am optimistic that your personal advice to him will bring the required change in his attitude. Please call him in your office at your earliest convenience so that he could appropriate his behavior with me in the next class.

Thank you for your valuable time.

Best Regards,

Hira

Complaint Letter by Teacher to Principal of School

The Principal,

Misber School,

Valencia Town, Lahore

 

Respected Sir,

It is stated that me, M. Yasir have been teaching English in your school. I want to put your attention towards a very unpleasant  scenario happened during my class in grade V.

I was writing an essay in the white board, there was silent in the class. All the students were busy in writing the same essay from the white board. In the meanwhile, Salman who always remained naughty in my class started hitting Umair with foot.

I stopped him doing so instantly and inquired about the matter. I listened both students and also took the witness of other students. After investigating, I found that Salman was wrong so I asked him to leave the class. It is happened in most classes.

I request you to please take a serious action against Salman, as other students are disturbing during their studies & it is having a negative impact on them.

Looking forward for your valuable advise.

Regards,

Muhammad Yasir

Complaint Letter to Supplier for Late Delivery of the Material at Site

Sample of Complaint Letter to Supplier for Late Delivery of the Material at Site. Warning for next late delivery contract will be cancelled.

Complaint Letter to Supplier for Late Delivery

Respected Sir,

It is hereby to inform you that as we are your regular client since last few years and we always put demand to you. But since last few month there Is always a complaint from your side for the late delivery of material at the site which is really alarming situation for us. The major lost is that our commitment with client is extended which we face in form of extra cost and time as well as it is against the rules of company. It is not a good sign for us because it is decreasing our company repute in the market.

Apart from this the poor people who are working in our company cannot get work for that day which is also a critical situation.

I hope you will understand our problem and there will be no delay from your side in the future.

Thank full in advance.

Yours faithful,

XYZ

Letter to Vendor for Late Delivery or Supply

Dear Awan Ent

It is apprised the contract agreement for the supply of constructional material and allied items was concluded between your company and our office in the two months back. Against the said contract our office issued you a supply order just after conclusion of the contract for the delivery of stores at site. But despite passage of a reasonable time of two months you have failed to supply any quantity out of our supply order. It is very important to realize you that due to your negligence our constructional progress is suffering very badly which is ultimately damaging name of our department. You are here by once again directed to gear up your resources and deliver the store immediately without wasting any further time. One more thing is also keep in mind that if you fail to deliver the store the same contract agreement will be entrusted to some other contractor on risk and cost basis and loss incurred to the contract will be debited against the earnest money deposited in our office by you. So it is hoped that you will take this letter extremely important and seriously and complete the supply in no time without fail.

Yours sincerely,

Letter to Supplier for Late Delivery of the Material

To,

The Supplier,

Subject: late delivery of material

Dear Sir,

It is to have your kind attention to the looming problem at site due to some kind of delay in the material delivery. It has been two weeks since our last received consignment from your side and after a day or two we submitted our next order for material to your office on urgent basis. As mentioned earlier it was an urgent delivery case so we cannot compromise on the late delivery of material at our site. It is mandatory to have material delivered for a sufficient pace of work to be kept going as it is a fast track project so no delay in its deadline can be tolerated. After the submission of order no action or response has yet been received from your side. So it is advised that an early action may be taken in this regard from your side to carry out the delivery as soon as possible by 21, September, 2015. In case you are unable to perform this order delivery to our site before the mentioned date, please inform us a week before the date so that we can make any other arrangements in the meantime.

A quick action in this regard will be highly appreciated.

Thanks and Regards,

Miller Phil,

Executive Head

Letter to the Supplier for Delayed Delivery of Purchased Goods

Dear John Robert,

I hope you shall be hale and hearty. The history of our business interaction is marked by profound trust due to on-time delivery or exchange of goods and services. However, our recent business deal in which I purchased auto parts for Toyota motor cars could not result yet into delivery of goods despite final payment. In fact, the delivery of purchased goods was expected yesterday. Hence, the purpose of this writing is to remind you regarding delayed delivery of invoice number 11223.

I must tell you that further delay in this regard will compound my problem as I shall not be able to provide on-time services to my clients. Moreover, being a businessman yourself you can understand that how much it is hard to regain trust of any of the clients after it is lost once. Please make sure that my purchased goods are delivered to me in next 24 hours. I hope you shall keenly consider my reminder.

Thank you,

Best Regards,

Mr. Gibbs Fernandez

Complaint Letter to Supplier for Delay in Delivery

Dear Mr Imran,

It is to inform you that we are continuously receiving late supplies from your end. Due to this delay we have bare huge loses last month.

We are continuously in contact with Mr. Usman but because of his false commitments, we are not receiving orders on time. From now on in-case of any delay your order will be cancelled and returned.

Regards,

Hassan Tahir

Apology Letter to Guest Complaint in Hotel

Sample apologize letter to guests from the hotel manager, hotel management or manager operations in hotel to regret all the inconvenience a customer or client faced during the stay in hotel.

Apology Letter from Hotel Management to Client

We apologize for our bad facilities you had encountered. We are aware that when you pay for your stay at our hotel you expect a nice stay with all the facilities which have right on. But due some unforeseen circumstances we were unable to provide you the complete facilities and comforts. We are extremely sorry for the inconvenience. Further in order to apologize we provide you a 50% off on all the expenses and facilitates you request in your next stay at our hotel. We also assure that you would get the best services the next time you visit our hotel to stay.

Sample Apology Letter to Hotel Guest Complaint

Dear Guest,

It was a great pleasure for our hotel to have such valuable and loyal customers like you. Thank you very much for your stay in our hotel for three days during your visit to Mumbai. Sir our hotel is well known for its quality of services for our valuable customers in the city. Unfortunately during your visit you faced some service deficiencies due to some technical problems in your booked room during your stay.

Sir I am the manage operations in the hotel and I really regretful for all the service deficiencies that force you to complain again and again during the stay. Actually there were some technical/electrical problems which disturb almost all the the rooms of our hotel. Our electrical engineers and technicians were working hard to resolve them but unfortunately they took very long time and your all stay was disturbed by our AC system, lights and fans which were not working properly.

Sir once again I am extremely sorry for all the disturbance you faced but now all of the problems have been resolved and our hotel once again working as per our standards.

Sir we will be happy to welcome you again any time with 50% discount rates on room booking, food, laundry and playing area. All this is for you and few of our very loyal customers only. I am sure this time you will praise our all the system that has been renewed almost and working with its full efficiency. This is not all, if you face any such problem during the next visit your all bills would be free. For discounted bookings you are requested to contact at 009123456789 or email me directly at [email protected] Thanking you for your precious time to read this letter and looking for your next visit soon.

Warm Regards,

Saima Basit

Manager Operations

Letter Hotel to Customer for Apology

Dear Customer,

Being the manager of this hotel

I am expressing my heart felt regret for the inconvenience you suffered due to air conditioning systems failure during your stay in our hotel room. Actually the air conditioning system failed due to frequent power outages.

Now our hotel management has decided to purchase an electric generator so that we should have an alternative to supply electricity to all the rooms of our hotel.

I assure you in the times to come our customers will not suffer any inconvenience caused by air conditioning systems failure.

Regards,

Aamir

Subject: apologized letter to a customer for suffering inconvenience due to electricity and air conditioning system failure

Dear Customer,

We are extremely sorry that you suffered a lot of distress due air conditioning system’s failure whilst staying in our hotel room.

Actually the electrician employed in our hotel had tried his best to fix the fault of the electric generator. But unfortunately he could not fix it immediately.

Therefore we are expressing our heartfelt regret and sorry for this inconvenience suffered by you. We are refunding you half of your daily rent to compensate you.

Yours Sincerely,

Manager Operations

Sample Apology Letter to Hotel Guest Complaint
Sample Apology Letter to Hotel Guest Complaint

Apology Letter to Guest Complaint in Hotel

Mr. Huber

Town Hall, Halifax

SUBJECT: APOLOGY LETTER TO GUEST COMPLAINT IN HOTEL

Respected Guest

Thanks for visiting and enjoying the residence services at Albay Hotel. We regret that you left the hotel with a registered complain for the quality of room services. We have taken action against the negligence of room services team and decided to apologize by writing to you. Hope you will not replace our services by others. We assure you the best of our services at your subsequent visits to us. You have been given a free gold card to enjoy free meals at Albay. See you soon.

Best Regards

Customer Relations & Services  Team

Albay Hotel

Complaint Letter to Bank Manager

A letter from company manager to the bank manager, requesting him to accept the application letter from the company employees and respond to them. Best example of complaint letter to bank manager regarding their staff behaviour.

Complaint Letter about Bank Staff

Dear Manager,

I have visited the bank in consecutive three days but was unable to get the deposit slip. On inquiry for the slip I had to face rude behavior of the staff. In addition to this there is no person to guide for opening a new account. Bank draft  is always provided after delay. These all problems are not only faced by me but also with many other persons. Please take serious actions to maintain your bank’s reputation.

Sincerely Yours,

Haseeb Khan

Manager Operations MCW

Complaint Letter to Bank Manager About Irresponsibility of Employees

Respected Bank manager,

With due respect this is Chief Executive Officer of City Sales writing. It has come to my notice that my company employees have dispatched a number of application letters on company’s behalf owing to various banking problems they are facing from the system. Since the dispatching of these applications, no response has been found from your bank. This is the continuous ignorance of my employees request letters. Let me tell you that we have been loyal customers of your bank since the beginning of this company. We always have paid our debt in time. Keeping in view the current sensitive situation you are requested to please accept the application letter sent from my employee to your bank and respond to them as soon as possible so that the things may get back to normal.

I hope that you will consider my application under fair terms and react to it as soon as possible. I shall be very thankful to you for this favor. Also in future it is better to avoid such ignorant mistakes. Thank you.

Yours truly,

Amir Cheema

Complaint Letter to Bank Manager
Complaint Letter to Bank Manager