Complaint Letter to Apartment Manager for Noise

Format of sample letter to file a complaint against the loud neighbors to the apartment manager. Telling them how they have created a ruckus where you live and their loud noises even at night are making it difficult for you to sleep.

Complaint Letter to Apartment Manager for Noise

The Apartment Manager,
XYZ Apartments.

Respected Sir,
It is stated that since a couple of weeks now, the tenants that reside right above my apartment are a bunch of spoiled teenagers who don’t understand the ethics and don’t possess the manners of living in a building.

Every night after 12:00 Am the tenants decide to hold frat parties in their apartment, where almost a dozen of teens come and go frequently, loud music, banding, screaming are a part of the noise issues they are causing.

Kindly ensure that the issue is resolved as soon as possible. Since I live with my family my children experience problems whilst sleeping in the night and that is highly unbearable. I suggest you to address the teenagers on your own before I take extreme measure myself.

Thanking you,
Tenant (Block C).

Complaint Letter to Apartment Manager for Noise

Dear Manager,

I wrote this letter to you to file a complaint regarding the noise in our neighborhood. Since 2 weeks, there have been a lot of noises coming from our neighbor’s house.

In the beginning, I ignored it thinking that it is temporary and they might be having guests so that’s why there is a lot of noise. As this has never happened before so I decided to let it go. But even after one week, they did not tone down on all the noises. I went to their place and talked with the residents; they apologized and said that this will not happen again. However that was not the case. The noises are just getting worse. Even at night time they play loud music, which makes sleeping difficult for us. My daughter has her exams at the end of month and if this keeps on going on then she will not be able to concentrate on her studies.

I request you kindly talk to them about it or I will have to take legal action against them. I hope I will not have to go that far.

Best Regards;

Ali Haider

23rd September 2018

Apology Letter to Hotel Guest for Noise Complaint

Dear Sir,

We received a complaint from you today in the morning about the noises coming from the neighboring rooms. Actually there has been maintenance work going on along with installations of some other devices on the floor in which you are staying which resulted in the noises of the machines. I sent this letter to apologize for the inconvenience and disturbance it caused you. We immediately instructed the workers to tone down on the noise as the guests were being disturbed. I assure you that such thing will not happen in the future and if you continue to hear noises then you can call me directly on the number provided below.

We are sincerely sorry.

Best Regards,

Ali Noor

Manager PC Hotel

Complaint Letter About Delivery Service

Following Letter can be use by customers who are not satisfied with the delivery service of an online shopping portal.

Complaint Letter for Shipment Delay


The manager, Daraz.PK

Respected sir,

With due respect, this letter has been written to inform you that I have placed an order through your website 3 weeks ago. I have also paid the amount through credit card but still I have got no response from your end. I have called several times on your company’s number but I have got no response. What kind of service are you providing to the customers? I am waiting for my goods from last 3 weeks. This sort of unprofessional behavior can result into losing your customers. Please find attached receipt of the items. Please respond to my request of refund me the amount I have wasted on your site. I hope you will take action to my complaint as soon as possible. Thank you.


Mr. Ali Shah

Complaint Letter About Delivery Service


28 days back on 18th September 2018, I placed an order on While I was confirming my order, it was mentioned that I will receive the package within 3-5 working days. Even after 3 weeks, I did not receive my order and whenever I used to call the helpline, they would respond me with the same dialogue every time, ”Your order has been dispatched and you will receive it within 2-3 days”. Just yesterday, the delivery man came to deliver the items and took 4500 PKR from me. When I went back in and checked the items, I was very disappointed to see that one item which was made of glass was broken. Also, I totaled the price of all the items, just to find out that delivery man collected more amount from me. To say I am disappointed would be an understatement. This is the first time when I ordered from your website. I demand refund of the extra amount taken by delivery man along with the amount of broken item in my package. You can contact me for further information. I will be looking forward to your response.



Best Regards;

Fatima Aamir

Contact _________



Sample Letter to Contractor to Start Work

Following letters can be used to complain to contractors if the work is being delayed. When a project is resumed and the company needs to inform the contractors then this is the template for you.

Complaint Letter to Contractor To Start Work Immediately


Mr. Alex Foley, Empire constructions

Respected sir,

We are writing this letter to make a reminder regarding our project. As per your demand we have paid 50% of the amount in advance and you were supposed to start the construction of our new building in at the start of t. is month.  Now 2 weeks are passed but you have not started the work. You are supposed to finish the project by the end of November as per the contract. Kindly start working on the project as soon as possible otherwise we will hire another construction company for our project. Thank you.


Mr. Sam John

Sample Letter to Contractor to Start Work


You are hereby informed that the company has decided to resume the construction work at our project which was indiscriminately stopped due to budget deficit. We need this project to be completed in six months. Kindly start the work again as soon as possible. The construction material along with the machinery has already reached the construction site.

Kindly reply.

Complaint Letter for Poor Sanitation

Following Letter can be used by residents of localities where municipality has ignorant attitude towards necessary living conditions of the area

Complaint Letter For Insanitary Condition


The administrator, Alliance school system

Respected sir,

With due respect, it is to inform you that the taps and flush system of our newly constructed washrooms are not working properly and because of this there is no proper sanitation system over there. It is highly unhygienic for students and it also affects the image of our institute. Kindly replace the taps with the new ones and also sent the plumber as soon as possible. This work should be done by the weekend. Thank you.

Yours sincerely,

Mr. James Wrath,

Building in charge

Complain letter to society for cleanliness

On behalf of all the members of this society, I am writing this letter to you to register a complaint about the poor cleaning operation of this society.

Sir, we are facing the issue of bad cleaning for the last few months. The residents of this society have already complained about this issue many times. The Cleaning and Waste management committee is performing so badly. Due to their negligence, the streets of our society are becoming filthy. The garbage collectors visit our streets once a week. Their behavior with the society members is also not encouraging. The streets are packed with heaps of garbage and there is no one to clean all this mess. Now, it is the time to find a permanent solution of this problem.

This is a serious issue and it demands an immediate attention. The administrations of this society must expel all those workers who are insincere towards their job. Moreover, society needs more cleaners and sweepers because the population of this society has increased considerably over the last few months.

It is requested to you to pay attention to this grave issue.

Kindly take immediate note of our complain

Thank You

Complaint Letter to Society for Cleanliness

To: Management of Co-operative Housing Society

I am writing this letter as a complaint in regards to cleanliness of the housing society. The streets are littered with trash, and none of the society workers are here to clean up the streets.  There is also no proper garbage disposal in the area.

This has detrimental effects not just aesthetically, but also for health. It is no new fact that littered garbage carries disease and can attract unwanted pests.

If this unprofessional and uncleanly practice continues, I fear that in time this housing society will end up like a waste dump.

I politely request the Society to issue proper waste management services and to make waste disposal more accessible in order to prevent littering.


Jessica Peterson

Letter of Complaint about Garbage Disposal

 To the Environmental Authority of Punjab,

Respected Sir,

I am a resident of Wapda Town and my house is near gol chakkar. The area is quite populated and a very lively place as a hospital is also located here along with local primary schools and markets. Anyway, the purpose of writing of this letter to you is to file a complaint about garbage disposal near the above mentioned location.

The garbage from the society, hospital, and market is all dumped in a abandoned park which is exactly in the center of all the locations. In the beginning, no one paid attention to this issue, as it did not seem to be a major one, however with time, this whole situation is just escalating. The garbage has not only started to distort the cleanliness of the area but is also causing health problems and the odor is just unbearable.  There are no many flies and insects which roam on it and cause serious health diseases. There are small children who study at school, people who come for their treatment at the hospital and let’s not forget about the civilians.

All of us are being affected by this situation. If this issue is not addressed immediately, it will only start to cause bigger problems. I request you to kindly address these issues immediately as all of us are really disturbed by it. You can contact me for further details. I would be very thankful to you.

Best Regards,

Ali Haider

Address_______        Contact______

Complaint letter to society for cleanliness

Respected Sir,

With all due respect Sir, I am writing this letter to inform you about the cleanliness of our society.  The condition of our society is deteriorating day by day and now it is unrecognizable.  This has been happening since a month or so and no such action is being taken.

There is garbage everywhere from plastic wrappers to soda tins. The janitor does not come anymore to sweep the floors or pick up the garbage. Instead many households just leave their trash on the streets or outside their lawns. It is such a displeasing site. The gutters outside are not being maintained either and the water is now flowing on the streets. Children that play in the streets in the evening are not able to come out anymore because of the smell and germs outside. Trash is just scattered around our street and a lot of it is now rotten.  It is difficult to cross the streets when we go out since unclean water is flowing and bags of garbage are thrown here and there.

I hope this letter will bring to your notice the condition of our society and certain measures will be taken to improve the cleanliness and hygiene of it.

Best Regards,

Seemi Zameer

15th October 2018

Request letter for drainage system in our area

To the Mayor

Respected Sir,

With all due respect I am writing this letter with a humble request to please construct a proper drainage system in our area.  Due to the heavy rainfall in the past days the water level has risen immensely on the streets and it is impossible to walk on them. Even cars and motorbikes are not able to cross the streets since the water makes it difficult to do so. The water has been standing for about three days which is extremely unhygienic and dangerous since mosquitoes could spread dengue through this medium. There is trash floating around in the water and the pungent smell makes it impossible to breathe. It is requested to please plan and construct a proper drainage system so that during the Monsoon period the residents do not have to suffer.

I hope you will acknowledge our situation and resolve the matter as soon as possible. For further details you may contact the number provided below.

Best Regards,

Bilal Ali

Letter to the Environment Protection Agency

Sample format of letter that can be send to environment protection agency in your city when you see a environmental law being violated that put people’s health at risk and make your town a garbage island.

Letter on Environmental Protection


I am writing this letter to acknowledge you about the current situation of solid waste management in our town.

The Waste Management Authority is paying least heed towards the cleanliness of the city. Due to their negligence the town has become a pile of trash. The officials seldom visit our town to check the working of their staff. Their method of operation is totally out dated. Moreover, most of their trucks are out of order. The streets are littered with heaps of domestic garbage. People are so helpless that they have no other choice than to burn the solid waste to get rid of it. Burning such huge amounts of garbage create serious environmental hazards. Burning solid waste creates poisonous toxic gases which are extremely deleterious for the health of people.

Kindly take a strict notice of this grave issue. It is the responsibility of Environmental Protection Agency to assure a clean and healthy environment for the people. We expect you to raise your voice in our favor. The issue can be solved if your department forwards our complaints to the officials the local government.

Waiting for the issue to get resolved.

Thank you

Complaint Letter for Non Refund of Money

Sample complaint letter for not receiving admission fees refund from school/college or university after cancellation of your admission.

Complaint Letter for Non-Refund of Admission Fees

Dear Sir,

I am writing to you because I would like to make an official complaint. My name is Miss Naomi Steal and over the past two months I have been trying to get my refund back of admission fees. This is because I paid for the year fees but at the last minute due to very personal reasons I am not able to attend and so I started to send an application of getting my money back. I was told in my last letter that my application had been accepted and that you are going to pay me the admission fee back.

It has been two months since then and I have sent multiple letters of reminders. I have to say that if I don’t get my money back in the next week I will be taking this to court and I have the letter that says you will pay by the end of last month. I hope that you will do this as am sure you don’t want the hassle any more than I do. I look forward to hearing back from you.

Yours sincerely,

Miss Naomi Steal

Letter for Correction of Date of Birth in School Records

Sample application letter to principal, headmaster, head teacher for correct of your birth date in school/college/university etc.

Email for Correction of Date of Birth by Parents

Dear head teacher

I am writing to you because I have recently had my three children admitted into your school and it has come to my attention through my kids that they are in the wrong years. This means the date of births has been mixed up and they are in the wrong classes. I am going to tell you the correct year for each of my children so that they can be in the correct class and be learning the correct level of knowledge. Joseph Shaw is 01. 06. 1994 Stephen Shaw is 25. 03. 1996 and finally Asma Shaw is 07. 05. 2005. I hope that you will sort this out and I look forward to your reply.

Kind regards

Miss Sapphire Shaw

Letter for Correction of Date of Birth in Documents

Respected Sir,

I’m writing this letter to you so that I can inform you that as I’ve received my result card and certificates yesterday, my date of birth is written wrong on it. So please I’m requesting you to correct my date of birth in all documents as it was written by mistake. Otherwise I’ll face difficulty in future regarding my school documents.



Anam khan

Complaint Letter Regarding Shortage of Manpower

Letter to contractor for shortage of manpower. Letter to project contractor asking for more labourer with warning or ultimatum.

Letter to Owner Regarding Shortage of Manpower

The Factory Owner.

From all of the workers here, I beg to say that we are facing shortage of manpower at a big scale. Since the arrival of the new cranes it has been pretty hard for the 11 of us to control the furniture moving phase over here.

We just received word that there are a few more cranes moving in today and need to be allocated to their respective parking as soon as they arrive. Before the workers here get ill and physically burnt out, I am requesting you to kindly hire a few more laborers and bring them over to the factory as soon as the cranes arrive.
Approved request shall be highly appreciated.

Yours Truly,

Letter Regarding Shortage of Manpower

Dear Sir/ Madam,

I am writing to you because I would like to make an official complaint about the shortage of manpower. I only have so much time I can put into the oil rig. If you want this oil rig to continue to operate then you need to hire more people to help me look after this rig and help got it into better condition than it is at the moment. We need new equipment and more time to install them. This whole oil rig needs new alarm system for gas and radiation leaks.

You also need more people not only just to mend the rig but to keep it running in the engine room to make it work smoothly. I do hope that you take action and hire more people. Otherwise this oil rig will have to be shut down.

Yours sincerely,

Mr. Jacob bosh

Complaint Letter for Damaged Goods in Email etc

Sample letter to complaint for broken goods, damaged goods, missing items etc. letter of claim for damaged goods are available below:

Email to Complaint for Damaged Goods

Dear Store Manager

I am writing to you because I would like to make a complaint for some damaged goods that I ordered. On the 12th of November of this year I went into your shop and ordered some fishing rods and some tack. When they arrived I opened the fishing rods and one of them the most expensive one was broken. Now when I went into the shop you assured me that this wouldn’t happen. But it did and now I am out of money to get a new one so I would like you to replace it or give me a full refund. Or I will take this up further. I will be by the shop on the weekend to discuss his more face to face.

Yours sincerely

Mr. Royal

Letter for Complaints for Transit Damaged

The Cargo In charge,

Union Cargo,

Mumbai, India.

SUBJECT: Letter of Complaint for Damaged Transit

Dear Concerned,

Most humbly, it is stated that our transit, received at undersigned office via shipment no. XCTS45 was damaged as received. This is the second time our shipment of high value is damaged by your freight service. We have been in agreement of availing your services since last year. We are very regretful that your services are not being provided with contracted quality. I want to register a complaint against this negligence, as it cost this office a huge amount. Kindly maintain the service quality according to the agreement. Hope you will look into the matter to avoid any future inconvenience.

Yours Sincerely,


Sample Letter of Complaint against Husband & In-laws for Torture, Domestic Violence

Sample complaint letter to police against your husband and his family for torturing, domestic violence, misbehaviour, beating, abusing, physical harassment to get relief for further stay at home.

Application Letter of Complaint against Husband to Police

Dear Mr. Brian

I am writing to you because I would like to make a formal complaint against my husband. As a wife I carry out all the responsibilities that I should. However I did not expect my husband to become that man that he is today. He goes out too work and he comes back very late at night without phoning to tell me he will be home late and when he is home he is always fighting with me. It’s like he hates me and I don’t know what I have done.

I’m scared that if he will continue on this path he will become violent with me and I won’t accept that from anyone. He needs to help if he wants to make this relationship work. Please help him and take necessary action.

Yours sincerely

Mrs. Brian

Complaint Letter against Husband

The Inspector,
XYZ Police Station.

Respected sir,
I am writing this letter in a very unfortunate and hard situation. I have been through a lot in my life but this is something I wish no one would ever go through. I have been married to an animal of a man since the past three years. After my first miscarriage I was blamed for the happening by his family and instead of supporting me, he isolated me.

Since the miscarriage he has been beating me frequently. Sometimes with a baseball bat and sometimes with a lamp, anything he can find he starts beating me with it. I tried going to the court but since I am an orphan and have no family I couldn’t bear the public embarrassment that is why I come to you, seeking your help.

Kindly file a complaint against my husband for domestic abuse and punish him accordingly. I hope you will find my situation and my matter concerning.

Thanking you,

Letter of Complaint against Husband

The Superintendent of Police,
White Bridge Police Station

Respected Sir,

I, Mrs. Robert, resident of White Bridge road, want you to write my complaint against my husband Mr. Robert. We are married since 20XX and we have one child. He was nice and good to me at the first but since we have a child, he is changed and annoying us a lot. I do not understand why he is doing this? His behavior and attitude is different now he is like an animal. He is not paying attention at home or on us. He is not showing that he does care or has any responsibility of a family.

Now he beats me so bad most of the time, and he does not support us financially too. I am wounded by him I cannot feed our kid alone. I request you to please notice my written complaint and take a serious action on it.

Complaint person: Mrs. Robert
Address: White Bridge
H/P: 09800022887