Request Letter to the School/ Examination Committee requesting for an Early Declaration of Result /School Transcript

This is a sample letter by a student/ teacher requesting for an early declaration of transcript/result. These letters can be used by any student who is applying at universities that require results even before declaration of results/any student who requires a transcript for admission at a summer school/ any teacher who is writing on behalf of the students requesting for an early declaration of some students.

Request Letter by Student to Examination Committee requesting for an Early Declaration of Result due to Early University Application Deadlines


Mr. XYZ, (Recipient’s name)

The Director,(Recipient’s designation)

Examination Committee

Address of their head office,

Subject: Request for an Early Declaration of Result due to University Admissions deadlines

Respected Sir,

It is to inform you that I, sender’s name (mention examination roll number as well for clarity), am urgently in need of my senior year results. Please issue my result as soon as possible.

I am applying to universities in Sri Lanka and South Korea. For this I need to submit my academic record/ documents before the given deadline. As per the recent reform in the examination system our result declaration was delayed for a month. I have tried to communicate this to the universities I am applying at but they are unable to extend the deadline for me due to some limitations in their application system.

I am in an grave need of my result, in order to apply at these universities. I would be very grateful to you. Please understand my situation and declare my result before the set date.

I have attached the admission requirement letter from the Universities as well as the permission/confirmation letter from my school. Please review my case as it is a matter of sheer urgency.

Yours Sincerely,

Name of Sender,

Name the School of the Sender,

Mention Examination Student ID/Roll Number etc.

Address of the Sender,

Date,

Request Letter by School Co coordinator to Examination Committee Requesting for an Early Declaration of Result of its Students


Mr. XYZ, (Recipient’s name)

The Director,(Recipient’s designation)

Examination Committee,

Examination Committee’s Head Office’s Address,

Subject: Request for Early Declaration of Results of Our School’s Senior Students

Respected Sir,

I, sender’s name, the Head Coordinator at ___(write school’s name) write this letter to you in utter urgency. I humbly request the committee for an early declaration of the results of the students that have reappeared in their exams.

Some of our students chose to reappear in some exams as they were not satisfied with their current performance. These students have already graduated from the school but have taken a year off to improve their grades. The issue is that these students are required to submit their documents much earlier than the other students. Many Universities have pushed back their admission dates for reappearing students due to legal age issues.

These students have already spent an extra year and any delay in submission of documents at the top universities can potentially lead to failure of getting an admission.

I hereby ,on behalf of all these students, request you to declare their results as soon as possible. Hoping for a positive reply from your side.

Yours Sincerely,

Name of Sender,

Mention Admission form Id etc.

Address of the Sender,

Date,

Request Letter by Student to School Coordinator Requesting for an Early Issuance of Transcript


Mr. XYZ, (Recipient’s name)

The Coordinator,(Recipient’s designation)

School’s Name,

School’s Address,

Subject: Request for Early Issuance of Transcript

Respected Sir,

It is stated that I, sender’s name (mention class and section/ student ID if required), am a Junior at your High School. I hereby request you to issue me my transcript as soon as possible.

I am applying at a summer school of ___(mention university name). They require applicants to submit a transcript of past year to be considered for admission. I am aware that the school issues transcripts at the beginning of senior year but as per requirements of the summer school I am in dire need of it.

Please issue me a transcript of my past year as soon as possible. Hoping for a positive reply.

I have also attached a copy of my requirement form from the summer school in case the school requires any proof.

Yours Sincerely,

Name of Sender,

Mention Admission form Id etc.

Address of the Sender,

Date,



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