Sample of format of proposal letter to aware your school head, dean, principal about what kind of event you want to organize and what will be its layout. Most importantly convincing them that this an educational and much needed activity for the students.
Event Proposal Letter
I along with some of my classmates want to host an event in Beacon House School System, JT Campus. After many successful events past years arranged by our seniors and their seniors every year, we would like to continue this tradition of hosting one of the best events of BSS JT. Just like last year the event would include sports department (outdoor and indoor games both), board games and computer games. However, this year we would like to do something different and innovative and add Singing Competition too as you know that our Campus has one of the best musical instruments and music department.
Furthermore, the names of past events were Wasal 2016, Wasal 2017 and so on, this year we would also like to change the name to “JT Explica” to make it more interesting. I and my batch fellows who are interested in the management of the event have decided to host this event somewhere in January. As all of us will be done with our mid exams so the event would act as a refreshing agent from the tough studies of A-level. Besides, the weather in January will also attract more participants and make is easier for us to arrange refreshments and make the whole environment comfortable. In addition to this, we will have sufficient time to form an official management team and make the rest arrangements. We are also planning to arrange a concert and bonfire as part of the event to make is seem more lively. If the concert wouldn’t be possible then we have thought of DJ Night as an alternative.
Our whole batch is hard working and united so all of us will work together as a team to make this event successful and memorable. In addition to this, some of us already have talked to sponsors for the expenses of event and they are ready to give us a handsome amount of money if this proposal gets approved. I am looking forward to a positive response. If you have any queries or confusions regarding any detail you can contact me anytime.
Thanks for arranging the event. Thank you for hosting a party. Appreciation letter for event management. Thank you for making the event a success.
Thank You for Making the Event a Success
Dear Mr. Leo Osborne,
I am writing to you because I would like to thank you for hosing last week’s event at your home. The event was a complete success. Lots of people turned up and had much fun. I hope that the cleanup crew did their job properly. Anyway I wanted to tell you how much I am appreciate all the work that you did for us. Bundles of thanks and if you ever need anything give me a call. Or if you would rather just come by my home I’m always here.
Mr. Richard King
Appreciation Letter for Hosting an Event
Hope you are doing well. It is stated that I’m very much thankful to you that you agreed on hosting the event at very last moment when the host of my event refused to come. You have seriously saved my job at that day as I’m the organizer of the event my head will definitely fire me if you didn’t agree on last moment. Once again thanks a lot my friend, you hosted the event very well.
Welcome speech for guests and participants in an event, seminar or workshop etc. Introductory speech for an event. Welcome speech for conference. Welcome speech for school, college or any other kind of function.
Welcome Speech for an Event of Carnival
I would like to formally welcome you all to my one and only carnival, held every year but always in a different town so I would like to thank everyone that has come every year. For those of you who that apply you already know why I am holding this festival.
However for those who are new and haven’t been before this event is to raise money for my home town that was plagued with a terrible sickness brought by a tsunami and not just my home it’s all villages around. The money raised in the next few days will go towards rebuilding and the aftercare of all the people who are sick.
Every year is for a different reason and this year just so happens to go deep in our hearts as I’m sure everyone has someone to help. So again welcome and have fun at the festival there are plenty of prizes to win and plenty to enjoy.
Welcome Speech for Friends and Family get Together
Welcome ladies and gentlemen, to my wonderful home away from home by the beach. I am most happy and pleased you could all make it tonight to enjoy each other company. So please everyone if you could do one thing for me. Eat drink dance and talk the night away enjoy this party.
Welcome my dearest friends and family. This is a special occasion as my amazing son is finally getting married and to a wonderful fantastic woman. They have had a hard time but hopefully their future is brighter as husband and wife.
Formal invitation letter for meeting in event. Sample business event invitation letter. How to write an invitation letter for a party. Invitation letter for event participation. Sample invitation letter for social event. Sample invitation letter for school event. Invitation letter for event launch.
Invitation Letter for Event Participation
To all students,
I am writing to you because I would like to formally invite you to come and participate in a sports day. The school has organized a whole day where every student in the school will have the day out of lessons and to participate in any type of sports that they want. The school will have a list of sport that is available and the students sign their full name under it.
They will be competing for the first second third and fourth prizes. This is done to cool off after all the hard work that you have been doing after exams. So have fun and enjoy.
Mr. Mark Mooney
Invitation Letter for Participation to School
With reference to the upcoming International Day of Persons with Disabilities (IDPD), AH Founcation is celebrating this event in collaboration with higher army command officials to promote awareness for critical issues related to the inclusion of persons with disabilities in society.
In this great event our school wants to present idea of inclusive education (where normal and special students are studying in same classes and working together).
Through this letter we are inviting your school to participate with at least 6 students in the great event to support the cause of special students.
Event will held in our DHA campus on 6th December 2016 around 10AM.
Looking for your participation
Invitation Letter for First Anniversary of an Association
Dear all guests,
I am writing to you all because I would like to invite you all to our first anniversary of the association starting. The association has been on a wild journey with plenty of ups and downs. But only together could we have got to where we are today. So with this in mind I would like to thank you all for being there and for making this much easier to control and handle.
We have been very successful in the last few months. So to celebrate this special occasion the accusation has arranged for all the members to go out for dinner at any restaurant of your choosing and for a movie after or first depending on what you would want. Come into the office at five in the afternoon and we will discuss what you want to do for the night.
I hope that you have fun and enjoy yourselves. I look forward to seeing you when you are back at work.
Sample letter for permission to request for using of venue of other company, department, play ground for match, for examinations, academy, part time business office, part time institute, academy or school etc.
Request Letter for Permission to Use a Venue
I am writing this letter to request you for the use of your farmhouse on the Saturday of the next week. It is stated that plan on hosting a DJ Night at your farmhouse. We are a group of three that go by the name of (3:00Am Productions).
What we actually do is that we organize parties, swimming sessions and much more for our clients. This time our client is going to be an international pop sensation (Dj. Edward Maya). Mr. Maya will be flying to the country next week and shall be staying here for one month. NOC for holding this event has been signed by the local government officials and I am attaching a copy of the NOC along with this letter.
Moreover, I assure you as the head of my production team that no vulgarity, misuse of the venue or any other thing will happen that shall prove harmful to you. If anything unfortunate tends to happen I am ready to pay the fine.
I hope that you will permit us to use your venue for the day and happily participate in the event as this event is not just for us, it’s for the music industry of our country.
Sample proposal letter for school activity. Example of proposal letter for event. School activity proposal sample. Sample proposal letter for school field trip.
We provided many proposal letters multiple events. If you need a new one please let us know in the comments section.
Proposal Letter for School Event
To, The Principal, XYZ School.
Sir we hope that we find you in the best of your health. We are a group of entrepreneurs that decided to dedicate their lives just to see smiles on the innocent faces you call students sitting in your classrooms right now. To do what I just mentioned my team and I visited your school today, noticed how stressed children are and decided to do something better for them. Something that makes them smile and laugh and lose all of their academic stress and be children for a day.
Sir we have come up with an event that not only aids the students but the teachers as well. I’ll tell you how we aim to do that. We have decided to host a “Play Place” event at your school where children shall be introduced to various games, and activities. Where there’ll be a Play Land for students, a place where they can just jump and enjoy. Moreover we are hosting various games and activities for the teachers as well so that they can take some out of their hectic routines as well.
We propose this event in collaboration with your school where the school will invest nothing; all we need are smiles on the student’s faces.
Approved proposal shall be highly appreciated. Thanking you, XYZ Group of Entrepreneurs
Proposal Letter for School Activity
The principal, American grammar School
With all my due respect, I am writing this letter to inform you that the English club has decided to conduct a lifetime learning English course for this year’s summer camp. I will be a great initiative towards the learning of English language which will help students to get their English language test clear and they can even easily apply for foreign universities. This camp will not be limited to students but their siblings as well so in that way we can gather good amount of pupil. There are 5 teachers in the department who will be teaching this course. We have also made the lesson planner which you can find in the attached file. I shall be really thankful to you if you take interest in this project and allow us to conduct this course. I shall be looking forward to your response.
How to Write a Proposal Letter for a School Club
The principal, Learning academy
With due respect, I am writing this letter to ask for your permission to launch a new student club in our school. We have suggested the name “fun with science club” for this new club idea. As we know that every school is now following the modern curriculum and according to that they are teaching practical work to the students from early age. It will also engage the interest of students as well as parents. In this club we will teach students day to day science learning and experiments. This club will be held once a week. Teachers from science department are already excited for this club. We shall be really thankful to you if you support our decision as it is in the favor for the development of the school.
Mr. Sara Alex
Head of science department
Proposal Letter for School Event
To: Principal Ralph Danbury Public School, Oklahoma, United States
I am writing to request that the school host an event. The occasion of Diwali is coming up, which is known as the “Festival of Lights”. Indians around the world will be celebrating this occasion.
I ask that the school hold a henna booth and a Diwali information booth to educate students about Diwali and to have some fun with henna designs.
Please get back to me and let me know of any suggestions,
Gerald Adams Danbury Public School, Oklahoma, United States
Application to arrange summer camp for class 4
With due respect, I sent this application to request you for the permission to arrange summer camp for Class 4. As you know that along with education and academics, extracurricular and recreational activities are also very necessary for the children mental and physical growth.
It also makes them more confident and gives them a chance to socialize with their peers in a different way. They get more comfortable with the activities and challenges outside of classroom. For this purpose, I was thinking to arrange a summer camp for them in the coming vacations which will include range of activities which will focus on their skills. I also talked to a few parents regarding this in the last parent teacher meeting to see if they were willing to allow their children to participate in it and the response was quite positive.
I request you to consider my proposal and you may contact me in case of any queries. Thank you.
Class Teacher of Class 4
Application to arrange summer camp for class 4
With all due respect I am writing this letter with a sincere request to please arrange a summer camp for the class 4 students. It is important that we introduce new and creative ways to keep students engaged with academics and also allow them to explore and find their own creativity. With boring everyday routines and rigorous study schedules children tend to get exhausted and as teachers it is our duty to give their energy a boost. This summer camp will help students engage with other students, participate in fun activities and learn something new every day. You do not need to worry about the activities since the teachers have planned them already.
I hope you will consider my suggestion and have a summer camp arranged for the students of class 4.
Sample invitation letter to schools for participation in the school event organized by the students and school management. This invitation letter from school to other schools, partner schools, competitive schools for competitions, presentations, games etc.
Sample Invitation for Event in School
We proudly present our annual play for year 2014 going to held on 2nd march . We humbly welcome you as our guest in this beautiful event. We believe that your presence will encourage our students to work hard. Timings are from 9 am to 3 pm. It is to be held in the premises of the institute. Your presence would be appreciable.
Invitation Letter for School Exhibition
ISC Lahore is holding a Pakistani and Turkish Universities Mini Expo on the school premises. We would like to invite you to participate in this event on the afternoon of Thursday, March 15, 2018. To this effect, kindly find attached an invitation which gives details of the mini expo.
Please do let me know if you have any questions.
Thanks and Best Regards,
Sample Invitation for Chief Guest in School Event
Dear Mr. Shahzad Ishaq,
Our school has arranged a function of annual prize distribution. And we are considering you as a chief guest in our school. We are warmly inviting you as a chief guest of our school’s function of annual prize distribution. Your presence will make us enthusiastic and joyful.
Give us the chance to serve you as a chief guest and make us thankful to you for your kind favor.
Thanks and regards,
The Pakistan National School
Invitation Letter for School Event
This document consists of 2 pages in total including the cover and includes introduction to the event, contact details and a registration form.
Introduction to the Event
LGS along with the O Levels Social Work Club cordially invites you to LGS Serving the Community on 2nd and 3rd Octobar at LGS Lahore. There are 5 Different events in LGS including Special Children Olympics, Presentations Sessions, Cabinet Commission Crisis, Poster Making Competition and Documentary Sessions. LGS cordially invites you to be a part of Presentation Sessions from 9AM to 5PM on Day 2 of the Event (3rd October).
LGS would appreciate of you join us in this event to spread awareness and encourage youth empowerment throughout Lahore.
You are requested to bring about 50 to 60 students from you institution. We promise you for our best security and friendly management. You are also requested to bring one or two sports coaches/teachers to the event.
A media coverage will also be given to the event. The students between 6 years to 15 years are only allowed to participate. We can discuss on this matter too if your institution has a problem with this age group.
Students are allowed to wear anything they want. We just want them to be fully comfortable throughout the event. All the money collected during the event will go to any charitable institution as a gift/charity after the event.
LGS looks forward for you cooperation.
For more details:
Like our Facebook Page and Event Page
Facebook Page Link:
Facebook Event Page Link:
Follow us on Instagram
Tweet us on Twitter:
You can email us any time at email@example.com
Do watch our snapshot story to on both days of the event. Snapshot ID will be shared on the Facebook Page later.
You may Contact at
Event Head Event Co-Head
Letter to Your Friend Inviting Him to College Cultural Event
Hope you are doing well.
I’m writing this to invite you for a very useful and entertaining program designed to exhibit various cultural activities. This is going to be a full day program where some international guests are also likely to join to witness this fantastic event.
The venue is still to be decided by the College management which is likely to be our main branch located near Abu Dhabi Mall. However, I will confirm this in the coming week.
The day is going to be Sunday 29th of January.
Please do come with your family as this is a wonderful opportunity for us all to enhance our knowledge about our rich culture.
Thanking in anticipation.
Invitation Letter for Internship Fair
Dear Sir / Madam,
We would like to invite you to the Internship Fair at LACS School System, on 13th March, 2018 from 09:15 am to 12:30pm. It would be an opportunity for our students to become familiar with your NGO/Organization and its mission. We at LACS School System lay great stress upon the involvement of our students in internship during summer break in the areas where they realize their social responsibility.
We would really appreciate if your presence at the Fair.
Sample invitation letter to students parents to invite them in school function like annual function, awards function or any other event in the school and college.
Invitation Letter to Parents for School Annual Function
The Montessori School,
This is to invite you to the Annual Children Mela at The Montessori School on Friday, 7th August, 2015 at 10:00 am to 1:00 pm. We’ll have many fund-raising activities. Puppet-show, magic-show, food stalls, theatrical performances, solving-the-puzzle and other outdoor games. We’ll also have amazing rides along with singing competitions and a musical show. There will be surprises for all.
You are highly encouraged to attend this event with your kids. The funds collected from all the above activities will go to a charitable organization for special children who deserve monetary care. This event will be highly beneficial in strengthening parent-child relationship.
The invitation card enclosed with this letter bears all the necessary information. Please do bring your CNIC along with this card for security reasons.
Let’s celebrate the joys of life together. Hoping to see you soon!
Mrs. Sarwar Hussain.
Invitation Letter to Parents for School Function
We invite you to our school function in which your child is studying. The event would take place in the school premises at 10th of this month. Timings are from 10am to 3 pm. Your presence would encourage your child who is participating in the event.
Invitation Letter to Parents for School Function
This letter is to inform you that the school has arranged a function for the children and their respective families. You are invited in the function along with your child. The function will occur next week. We hope to see you in the function.
Beaconhouse School System
Invitation Letter to Parents for School Function from Student
I hope you are feeling well; I have been doing very well at my school over here. There was an announcement in school today regarding our Annual Prize Distribution and everyone’s parents are coming to see their kids getting awards, I want you and papa to come as well to this function, it would be very fun to have both of you around me that day to make me feel confident.
The function is going to be held on 1st Of April, from 4 pm to 9 pm.
I will be waiting for you, much love to everyone at home.
Sample invitation letter to invite guests and donors in a fundraising event for welfare society, welfare organization, school, dispensary and hospital etc etc.
Invitation Letter for Fundraising Event Sample
Mrs. Memoona Malik,
The Fashion Company,
Lahore. Subject: Invitation for a fundraising event at Polo ground
The Cancer Memorial Hospital is one of the pioneer hospitals of Lahore successfully treating more than 500 patients every month. We have been providing the best treatment facilities to our clients in minimal cost. To cover our expenses, and keep giving our finest to the community, we have organized a fundraising polo event at Lahore Polo Club on Sunday, 8th August, 2015 at 11:00 am-2:00 pm.
This event will raise awareness about cancer, and will include fun activities like wall climbing, car racing, food stalls, kite flying and a polo match. We have a special corner for kids where they’ll be monitored and looked after by our team of young, enthusiastic and very responsible volunteers who’ll accompany the kids throughout the magic show, puppet show, and other handicraft activities. Face painting and coloring books will also be available.
We invite you and your family to our fundraising event and hope that you’ll celebrate this Sunday with us, spreading smiles.
Enclosed with this letter is the invitation card, please bring it along with you. It has the address and all other details mentioned over it.
Looking forward to your graceful presence.
Fundraising Event Invitation Letter
I hope you all find this letter in good health. On 23 May 20XX Monday we are arranging a fundraising event for clean food and water for poor children of Africa. We all have been blessed greatly by the Almighty and its time we spread this light to those who are less fortunate than us. We live a life everyday that is just so simple comparing to them we always wait for the unveiling of newest gadgets whereas they are desperate to fulfill their basic needs. I hope you all will join us with every ounce of compassion you have for the humanity and together we will be able to make a difference in someone’s life.
Sample letter of invitation for sports day in school, college, university or company to guests, teachers, students, representatives, teams etc. You can change the letters as per your needs and if need a new one just let us know in comments.
Invitation Letter for Sports Day in School, College or University
Dear Ms. Beenish,
Our school organizing Annual Sports Day in winter vocations this year. This event will involve almost all the students according to their interest. Event will include 20 different games, Bake sale, Music Competition and much more for entertainment.
I would like to invite you in this greats Annual Sports Day event and request you to please charm the event with your presence. I will be thankful to you.
Thanking you, Sincerely,
Saima Manager Resource Development
Invitation for Sports Event
This letter is to invite you to our annual sports event. Our annual sports event had been scheduled on 11th of the next month. It would be honor of our institute to have such a great personality like you as our guest for this event. It would also increase the motivation in the students. This event would be held within the institute premises from 11am to 5 pm. Please give us a chance to thank you for your presence at this event.
Sample Invitation Letter for Sports Event
We “a group of volunteers” organizing a sports event to raise funds for flood affectis in Pakistan. The sad news is minimum 5 Million people seriously affected and the poors from those lost almost everything. Now even they don’t have any support from the local and national governments at all.
We “Group of Volunteers” planned to visit the affected area personally and help the needies. Rather we go with our small contribution we decide to invite the generous people to participate in this cause and planned a fundraisingsports event. The event will took place a John Stadium in London and expected donor participants are more than thirty thousand. The would includes Cricket, Football, Basketball, Tennis and Bedminton in between sports clubs across UK.
It would be honor for us and the flood effecties if you grace the event with your presence as guest. All the details of event and speakers are attached. Our team will not only raise funds but keep auditing its spendings and a final report of relief work will be send to all the guests and participants.
Looking for your response
London College of Business Administration
Invitation letter for football competition
To, The principal, National grammar school, NY
We would like to invite you to the annual football competition being held at our school to participate in it. We believe that your school football team is very good at the game and it would be our pleasure if your team come and have a match with our school team. Such activities are important as they build a healthy relationship between the institutes. We will be looking forward to your arrival. Please find attached document having date, time and venue. Thanks