Tag Archives: Letter

Complaint Letter Against Army Officer

How to write complaint against army personnel who misused his post and power. Sample complaint letter to the army officials against army security, police, policy security etc army vehicle, misuse of authority etc.

Complaint Letter Against Army Personnel

The Commandant,

Border Security Forces,

East Zone, New Delhi,

 

Dear Sir,

It is stated with regret that one of the army personnel working under your command has misused his post and power while dealing with a civilian of New Delhi.

Sir, I have small property in shape of a vacant plot adjacent to the check post in east zone near super town. Mr. Parkash Chopra who is working as a Captain in BSF has constructed a temporary house on my plot without my permission and consent. Having seen all this, I attended his office with written request to abolish the said house and hand over the plot to me being its owner. While I was sitting in his office he not only treated me with insult but also refused bluntly to abolish the house.

As you are serving the whole nation and belong to a prestigious institute of our country, I did not know any other door but only your office because I believe who serve this countries at its boundaries can take care of its inhabitant much better way than any other.

Keeping in view the above mentioned facts, Sir I request you to please take necessary action for the act of confiscating my property and get it cleared from Mr. Parkash so that I could use it for my own purpose.

An early and favorable response from your side in this regard shall be highly praised.

Thanking you.

 

Karan Arjun.

Sample Letter for Sending Donations

Sample cover letter to send donation to charity, or in memory of someone. Letter to accompany donation for needy person or welfare organization is available below.

Letter to Send Donations for Sports Team

Respected Sir,

I am a former student at your respectable school and I am a man with a huge obsession and respect for sports and sportsmen. I was the Best Athlete at your school and I have always been a hard worker. It is because of that hard work that I am now at this position in life that I can hold my head up proudly. I recently learned about the events your school team has been playing at and I was impressed yet proud of the way your school team is progressing day by day. It is a proud moment to see my school at the top. So for that purpose, I would like to donate some sports equipment as well as funds in order to help and maintain this splendid work. They are the future of us and we have to do everything to make them great. I would be very happy to see some more fine sportsmen come out of your school and shine bright. I will be looking forward to seeing you. Pay my regards to all the respectable staff.

Sincerely,

Albert

Sample Letter for Sending Donations
Sample Letter for Sending Donations

Refusal Letter for Price Increase

Sample application letter to company for refusing the increase in the bill, monthly bill, annual bill etc.

Refuse Price Increase Letter

To,
Mr. Danny
Cable operator
Birmingham

Dear Sir,

I am using your services for one year and thank you for always getting good service. I always paid the monthly cable bill regularly, and never delayed it. But, yesterday I received the bill and was surprised to see increase in monthly fee. I wasn’t informed about this increase and I feel that I should have been informed a month before about this change.  If you make any uninformed changes in billing it would create inconvenience for everybody, as sometime we lack cash. So, I request you to charge same previous amount and start new rates from next month. Looking forward to your positive response in this regard.

Best Regards,

Mathew
Birmingham

Refuse the Bill Rate Increase Email

Business Development Manager
TCS (Private) Limited
Gulberg III,
Lahore

Respected Madam,

With reference to your Rates Revision Letter #328805 for 20% increase of courier service charges, I am requesting you to please don’t apply any increment against account of RSE.

As you know RSE is a charitable organization and this is not possible for us to revise rates at this time.  Furthermore previously the rates were revised on your letter but this time we are not ready for any revision. You may notice that we are also increasing our monthly shipments and this will be enough to compensate your increment.

Please withdraw this letter and don’t implement any price increase to our existing rates. We will be thankful to you.

Warm Regards,

Muhammad Samiullah
Manager Resource Development

Refusal Letter for Price Increase
Refusal Letter for Price Increase

Refusal Letter for Price Increase

To,
Mr. Mark Andy, National traders

Respected sir,

We have come to know about your request of increasing the price of flex wire as they are in great demand now a days but we are sorry to inform you that we cannot consider your request because of the company’s policies. We cannot increase the price of goods just because it is high in demand and also we cannot change the price within 2 years as per the company’s policy of pricing. We respect your concerns but for now we are sorry to say this. Hope you understand our concerns. Thanks

Regards

M K Wirings

Admission Confirmation Letter Format

Sample letter to students who submitted the admission form for informing them about the confirmation of their admission in school, college or university and academy etc.

Admission Confirmation Letter from College

To

Mr. James Peter

Birmingham, U.K

Dear Mr. James,

This is Jenny from Computer department Harvard University, I want to congratulate you that you have been qualified for BCS Admission, and you are requested to contact the administration department for further process. Your first semester classes will start on 1st of December. Kindly meet the concerned person for fee structure, and course details, etc. You are among those lucky people who have got the chance to study in such renowned university. Looking forward to your action against this letter and hope that you will contact us as early as possible.

Yours sincerely,

Jenny Mathew

Senior admin manager

Harvard University

U.K

Admisssion Confirmation Letter Email

To,

The concerned person, FC College Lahore,

Dear student,

We would like to inform you that you have successfully passed the entrance exam for BS in computing, and you have secured a seat in our department. You have all the rights to be happy for being a part of our institute. We would like to tell that the fee must be submitted by the given dates in order to reserve your seat. We wish you a good luck, looking forward for your arrival.

Regards,

Academics office, Fc College Lahore

Admission Confirmation Letter Format
Admission Confirmation Letter Format

Admission Confirmation Letter Format

To,

Mr. Alexander John,

Dear student,

I am very happy to break the news of your admission confirmation. You have scored well in the entrance exam and have wonderful educational background. Many students have a desire of getting admission here but only those got admission which meets our criteria. Our institute will be pleased to have you and students like you because the future of our country belongs to you.

I have attached all the other necessary details along with the application. Once again I must want to congratulate you and your family.

Regards,

Michael Jordan,

Admission Office Registrar

St. Louis College

Sample Letter for Transport Arrangement

Sample application letter to transport company for arrangement of transport for tour and for school, college and university or company employees etc.

Sample Letter for Travel Arrangements

The Manager Operations,

London Transport Company.

Dear Sir,

Sample Request Letter for Transport Facility

We have carefully examined the transport services you provide for your clients in form of buses and taxis which is quite satisfactory. As far as our school is concerned, we are imparting education to children in our school system where students are also taken to different trips for the purpose of study and gaining practical experience of education. Recently, we have organized one day study tour to Botanical Garden in Glasgow city for the students of Botany. In this context, we require a good conditioned bus and adept driver, who would pick thirty students from Superior School, carry them to the Botanical Garden in Glasgow city and then bring them back to college in evening hours of the same day.

You are requested to arrange a bus with driver for the trip of Superior School to Glasgow on 13th January. If possible for you then please let us know the charges for this transport facility and other mandatory requirements from your side with response to this letter at your earliest.

Should you need any further information, please do not hesitate to contact me.

With regards,

Brian Lara,

Vice Principal, Superior School System

Email Letter for Travel Arrangement
Email Letter for Travel Arrangement

Sample Letter of Request for Transportation Services for Shifting Home/Moving Furniture

The Movers

United States of America

Respected Management,

I live in Chicago and my name is Mitchell. I tend to move to New york because of some business purpose. I love in a condo and I have a huge collection of materials that includes books, furniture and other materials. I care about my stuff very much and as I am moving permanently to New York I want to move my stuff too. I came across the ads of your company and the transport services you give are very reasonable. I want to request for your transport services. I will be waiting for your positive response within 3-4 working days as I need to move as soon as possible.

Thank you

Mitchell.

Letter for Booking Room in Hotel

Sample letter to hotel for booking of rooms for stay, meeting, date etc. You are writing letter to hotel manager for room booking with advance payment online locally or in abroad country.

Write a Letter to Book Room in Hotel

To,

The hotel manager

Dear Sir,

I hereby write you to reserve a room for tomorrow. I will visit your city for a business tour and I’ll need a place to stay. Your hotel has a good reputation for the services you provide.

Hence, I would like to book a room for two days in my name. The room should be airy and well-maintained.

I will pay the charges as soon as I arrive there.

Thanks

Yours sincerely,

Wilson

Letter for Hotel Booking Confirmation

The Manager,

Pearl Continental.

Dear Sir,

I wish to apply for advance booking of two rooms in your hotel on 30th November. As we have planned our trip to hill station in the start of summer vacation of our children and we need to stay in two room i.e. one for the couple and the other for children. Furthermore, you are requested to please complete the process of reservation and let me know its confirmation by tomorrow so that I could be able to apply for leaves in my office. I am also depositing the room charges online through internet banking facility as mentioned at your website.

Thanking You,

Marlowe Conrad

Letter format for Booking a Hotel Room

To,

The manager, Sea View hotel, LA

Respected sir,

I am writing this letter to you to reserve a room in your hotel, I want double bed room with internet connection and in room services, I will be arriving to LA on 5th June and our departure date will be 9th June, we are two person. I am informing you this a month before to avoid any inconvenience. I have attached my ID card copy along with this letter. Thanks

From,

MR. Mark John, Miami

Letter for Booking Hotel Room
Letter for Booking Hotel Room

Letter to Confirm Booking of Room in Hotel

The Edge Hotel

United States of America

Respected Staff,

I am William I booked a room yesterday for the stay of 3 people. I am writing this letter to get confirmation and status of my booking as I will be arriving this afternoon and I need to get the room immediately. Kindly inform me about the status of my booking process.

I hope you will reply me soon as to save me from any inconvenience.

Thank you

William

Letter of Suggestion for Improvement

Sample email letter to give suggestions after you have been asked or after experience of the product/services for improvement in the product or services.

Sample Letter for Giving Suggestions

To CEO,
Finca,
NY.

Sub: Sample suggestoin letter to management

Respected sir,

It is stated that i am working in Finance department. We are working on Financial analysis for company. We have noticed that we Lack advance analysis software for financial analysis. That’s why our work is suffering and company time is wasted.

It is requested to you that we should improve the process and add new analysis tools to increase efficiency of company.

Thanks in advance.

Yours Truly,
Ayesha

Sample Letter of Suggestion for Improvement

The manager
Grand Hotel
U.K

Dear Sir,

My name is Adward and I am from London and here in Manchester due to some business meetings. As I had to stay here for few days, so I booked a room in your hotel. Though everything was ok here and I had good reception and all services were good. But, I wasn’t satisfied with the food, and every time I ordered something I got poor food. As you know our health depends on what we eat, and if you won’t offer good quality food to your guests, you will lose your reputation. I have some suggestions about this issue,

  • First of all I think you should add more items in your menu, because variety of food would attract more customers.
  • Secondly, always make fresh food, because frozen food is bad for health.
  • Give attention to presentation as well, because well-presented meal leaves a good impression on everybody.
  • Always consider cleanliness, because messy decoration and dishes not only reduces the appetite but it’s also very bad for your hotels image.

Hope you would take notice of my complaint and would consider my suggestions for better improvement.

Best Regards
Adward Mike

Letter of Suggestion for Improvement to Student

Khawaja Waqar
Harvard University
USA

I have received your test and assignment reports and I am not very impressed by your performances lately. You used to be a great student but now your grades are dropping and your name has often appeared in the absentee list as well. I know that it is hard to live away from home and you have many distractions as well. I have heard about the rumors of you getting in the habits of drugs and spending time mostly out with your other colleagues. You got selected in Harvard based on your abilities and confidence. Don’t let that confidence ruin you. Our term exams are starting from next month and I want you to appear in these exams and ace them. Take extra classes if you need any or come to me for help in literature. Don’t let down the hopes of your parents by dropping out from college. I hope you will take this seriously and act upon to become a good student that you once were.

Mr. Nicholas Sherman
Professor
Harvard University

Letter of Suggestion for Improvement to Student
Letter of Suggestion for Improvement to Student

Suggestion Letter for Improvement by an Elder Brother

To,
The younger brother,

Dear salman,

I hope you will be enjoying good health. Father has come to know through some sources that you are not paying attention to your studies. He has also informed that you kept the company of some bad boys who used to smoke and wander throughout the day as well as you spend all your time in ground to play cricket. We know that physical activity like cricket plays important role for a good health but it should be limited. You should not waste all your day and precious time in sports. The news of smoking was very shame full for all of us. None of us smoked ever. And you know that smoking is very dangerous for health, instead of that you adopted this bad habit. Such kind of activities can be a hurdle in the way of your successful career. We had sent you Lahore for good studies so that after completing it you could get a bright and successive future. But you are not being honest with that purpose. You cannot make parents to proud of you like this. I request you to leave all such acts. You have already hurt parents a lot. But you can still win their hearts by leaving such kind of company and habits. Your annual exams are about to held and I want you to get first division.

We are hopeful that you will get an improvement in yourself now. Our prayers and support is always with you. Stay blessed.

Your elder brother,
Qamar Ayub

Congratulations Letter Receiving Award

Sample letter to congratulate your friend, teacher, boss, manager or colleague on award receiving from your company.

Congratulations Letter Receiving Award

Dear friend Anni,

How are you and your family, I hope you all are doing great. Due to work pressures I could not be in touch with you for few months.  I really miss those days when we were together and enjoyed a lot during studies. Yesterday, I met Jim in college who told me about your success that you have got best employee award in your office. I am very happy for you and congratulate you for such big success. I always found you very dedicated, intelligent and hardworking and I think you deserved this award. I pray that may you always be successful like this. Hope to see you soon.

Yours true friend

Bridit

Congratulation Letter Getting Award

Faisal Town,

Lahore, Pakistan,

Dear Mussolini,

I hope you are in the best of your health. And I pray that you stay happy like this forever. I am so proud of you that you have achieved the respected award in your studies. I feel like I am the happiest person of the world. I wish that you keep making your parents and all of us proud by your achievements.

Regards,

David

Congratulations Letter on Receiving Award

To

Bryan Adam

1821, Houston

Texas

Dear Son, I received your letter today in which you had mentioned that you won the best swimmer award at your college. You have made me very proud. Your mother just told the relatives about it and they are very happy as well. I cannot thank God enough for blessing me with such a hardworking child like you. We have sent you a gift as well on your achievement which you will receive in 2 or 3 days from now. We want you to come home next weekend so we could arrange a party for you. This not only is a moment for me to be proud but you’re also a living example for your younger siblings because your academic reports are excellent as well as your sports. I pray that you get all the success and happiness in the world

Adam Stones

Ohio, USA

Congratulations Letter on Receiving Award
Congratulations Letter on Receiving Award

How to Cancel Hotel Booking

How to write a letter to cancel hotel booking of trip after in change of tour plan, flight missed or any other medical reason etc. cancel hotel reservation without penalty.

How to Cancel Hotel Booking in Make my Trip

To,

The hotel manager

Dear Sir,

I am sorry to inform you that I will not be able to enjoy your hotel services today. I had booked few rooms for personal use and paid dues in advance. However, because of some reasons I will not be able to utilize those rooms.

It is therefore requested to please cancel my booking at your hotel place. Return of the funds as per your policy is also requested.

Thank you very much for your time and consideration.

Yours sincerely,

Joseph

Letter for Cancellation of Hotel Reservation

Hilton Hotel,

Lahore, Pakistan,

Respected Manager,

I want to say that, the official meeting which I had in your hotel has been cancelled. So, I want to cancel the booking of the room which I got booked for the purposes of that meeting. I shall be very thankful to you.

Yours Respectfully,

Selena Gomez

How to Write a Letter to Cancel Hotel Booking

To

General Manager

P.C Hotel

U.K, London

Dear Sir

This is reference to booking of a room in your hotel which was done a few days back from Birmingham. With due respect I want to request you to cancel this room booking, and return me the money I paid while booking.  The reason behind this cancelation is that, I have some emergency in my family due to which I won’t be able to visit London. Since, I am needed here for several days, so I can’t even extend the date of my stay, so kindly consider my request, and cancel the booking. Hoping for a good response.

Best Regards

Samuel

From Birmingham

How to Write Booking Cancellation Letter to Hotel

Dear Sir,

I hope you doing well. I have booked a room in your hotel which unfortunately I have to cancel now. I planned to visit the city with my family but due to bad weather conditions we delayed our trip and had to stay here. I am feeling bad to cancel the reservation but there is nothing I can do right now. I would love to book a room in your hotel whenever I will be getting a chance of visiting the city. I hope you will cancel my reservation the moment you got this letter. I apologize for the inconvenience you faced because of me.

Thank You!

Regards,

Edward Jon

How to Write Booking Cancellation Letter to Hotel
How to Write Booking Cancellation Letter to Hotel

Letter to Support a Business Partner

Sample letter to your business partner for assuring your support during any circumstances like financial problems, management problems, investment issues etc.

Letter to Support a Business Partner Against Employee Disputes

To

Peter

Business Partner

Jim and Co, London, UK

Dear Peter

Hope you are doing great, since I am away for some time and could not talk to you for a while so I decided to write this letter. You kept on updating me through emails and I am thankful to you. This letter is regarding the production manager who has some issues with you. I have read the whole problem you told me in email, and looking at the scenario I completely support you in this regard. I respect your decision and want you to stick to it and don’t let any employee exploit us. Rest we will talk later upon meeting. Hoping to see you soon,

Yours sincerely,

Jhon Smith

Manchester, UK

Letter to Support a Business Partner

Respected Partner,

This letter is to request a financial support to one of our partners. One of our business partner had been facing financial problems due to a decision of court and payment of its penalty. The partner is facing extreme financial issues and requests all other partners for a financial support from the business reserves. He only wants to withdraw 70% of his contribution in the firm. Further he had acknowledged that he would repay all these withdrawal within the three months. This decision is pending for approval of all the other members.

Sincerely,

Henry