Request Letter to the School/ Examination Committee requesting for an Early Declaration of Result /School Transcript

This is a sample letter by a student/ teacher requesting for an early declaration of transcript/result. These letters can be used by any student who is applying at universities that require results even before declaration of results/any student who requires a transcript for admission at a summer school/ any teacher who is writing on behalf of the students requesting for an early declaration of some students.

Request Letter by Student to Examination Committee requesting for an Early Declaration of Result due to Early University Application Deadlines


Mr. XYZ, (Recipient’s name)

The Director,(Recipient’s designation)

Examination Committee

Address of their head office,

Subject: Request for an Early Declaration of Result due to University Admissions deadlines

Respected Sir,

It is to inform you that I, sender’s name (mention examination roll number as well for clarity), am urgently in need of my senior year results. Please issue my result as soon as possible.

I am applying to universities in Sri Lanka and South Korea. For this I need to submit my academic record/ documents before the given deadline. As per the recent reform in the examination system our result declaration was delayed for a month. I have tried to communicate this to the universities I am applying at but they are unable to extend the deadline for me due to some limitations in their application system.

I am in an grave need of my result, in order to apply at these universities. I would be very grateful to you. Please understand my situation and declare my result before the set date.

I have attached the admission requirement letter from the Universities as well as the permission/confirmation letter from my school. Please review my case as it is a matter of sheer urgency.

Yours Sincerely,

Name of Sender,

Name the School of the Sender,

Mention Examination Student ID/Roll Number etc.

Address of the Sender,

Date,

Request Letter by School Co coordinator to Examination Committee Requesting for an Early Declaration of Result of its Students


Mr. XYZ, (Recipient’s name)

The Director,(Recipient’s designation)

Examination Committee,

Examination Committee’s Head Office’s Address,

Subject: Request for Early Declaration of Results of Our School’s Senior Students

Respected Sir,

I, sender’s name, the Head Coordinator at ___(write school’s name) write this letter to you in utter urgency. I humbly request the committee for an early declaration of the results of the students that have reappeared in their exams.

Some of our students chose to reappear in some exams as they were not satisfied with their current performance. These students have already graduated from the school but have taken a year off to improve their grades. The issue is that these students are required to submit their documents much earlier than the other students. Many Universities have pushed back their admission dates for reappearing students due to legal age issues.

These students have already spent an extra year and any delay in submission of documents at the top universities can potentially lead to failure of getting an admission.

I hereby ,on behalf of all these students, request you to declare their results as soon as possible. Hoping for a positive reply from your side.

Yours Sincerely,

Name of Sender,

Mention Admission form Id etc.

Address of the Sender,

Date,

Request Letter by Student to School Coordinator Requesting for an Early Issuance of Transcript


Mr. XYZ, (Recipient’s name)

The Coordinator,(Recipient’s designation)

School’s Name,

School’s Address,

Subject: Request for Early Issuance of Transcript

Respected Sir,

It is stated that I, sender’s name (mention class and section/ student ID if required), am a Junior at your High School. I hereby request you to issue me my transcript as soon as possible.

I am applying at a summer school of ___(mention university name). They require applicants to submit a transcript of past year to be considered for admission. I am aware that the school issues transcripts at the beginning of senior year but as per requirements of the summer school I am in dire need of it.

Please issue me a transcript of my past year as soon as possible. Hoping for a positive reply.

I have also attached a copy of my requirement form from the summer school in case the school requires any proof.

Yours Sincerely,

Name of Sender,

Mention Admission form Id etc.

Address of the Sender,

Date,



Advertisements

Request Application Letter to The College Principal /Vice Chancellor /Admission Office for Taking Admission

This is a sample request application by any student facing problems while applying for university. These application can be used by anyone who wants to request for admission in a specific program/anyone who has missed admission form deadline due to medical issues/ anyone who has missed the test for admission and now wants to request for a retake.

Application Letter to The College Principal/Vice Chancellor/ Admission Office for Taking Admission

Mr. XYZ, (Recipient’s name)

The Vice Chancellor,(Recipient’s designation)

University’s Name,

Campus Address,

Subject: Request for Admission in the Program of Choice

Respected Sir,

With due respect it it stated that I, sender’s name (mention admission form ID), have applied to your University for an B.S in Computer Science. I hereby request you to please consider me for this program although I am not able to meet the criteria for admission in this particular field.

My parents strictly want me to be a software engineer/a programmer. As per their instructions I had applied at your prestigious institute for this specific degree, Unfortunately, I was unable to get in to the CS bachelors program and was offered to opt for other science programs being offered as the quota for CS Major was fulfilled.

I have been dreaming about studying in your institute for a long time but I will not be able to join unless I am allowed in the CS department. My family is very stiff when it comes to my career choice and I have failed in trying to convince them to allow me to take admission in another major.

Please understand my critical situation as this may be the only time I will be allowed to attend University. I dearly request you to consider me as CS major. Anticipating for a positive reply from your side.

Yours Sincerely,

Name of Sender,

Mention Admission form Id etc.

Address of the Sender,

Date,

Application Letter to The College Principal/Vice Chancellor for Admission After Missing the Application Form Submission Deadline due to Health Issues

Mr. XYZ, (Recipient’s name)

The Vice Chancellor,(Recipient’s designation)

University’s Name,

Campus Address,

Subject: Request for Admission after Deadline Due to Health Issues

Respected Sir,

I, sender name, write this letter to you requesting you to accept my application form even after the deadline has passed.

I was having chronic pain in my lower abdomen but I ignored that considering my busy schedule. After a week when the pain was almost unbearable,I visited a doctor and was diagnosed with Appendicitis. Unfortunately, during the days of the surgery and recovery I totally forgot about admission form deadlines.

I tried to submit the form on the website but was not allowed to do so. I have duly attached attached my medical certificate as well as the admission form with this letter. I dearly request you to accept my form as I genuinely could not avoid the circumstances at that time.

Yours Sincerely,

Name of Sender,

Mention Admission form Id etc.

Address of the Sender,

Date,

Application Letter to The College Principal/Vice Chancellor/ Admission Office Requesting a retake of Admission Test.


Mr. XYZ, (Recipient’s name)

The Vice Chancellor,(Recipient’s designation)

University’s Name,

Campus Address,

Subject: Request for Retake of Admission test

Respected Sir,

It is to inform you that I, Sender’s Name (mention the admission form ID), have applied for the Bachelors in Computer Science Program at your University. Due to some unforeseen reasons, I was unable to take my admission test that was scheduled on ___(mention date of the test).

On the day of the test, I was coming directly from Sahiwal. Unfortunately, the bus I was travelling on met an accident due to which I missed my test timings.

I request the University to accept my request for a retake of the test. Please understand my situation and consider my request.

Yours Sincerely,

Name of Sender,

Mention Admission form Id etc.

Address of the Sender,

Date,

Request Letter to the Examination/Testing Authority asking for Change of Exam/Test Center

Sample Letter to Examination authority asking for a change in examination/testing center due to some issues. These letters can be used by somehow who has been allotted a center in a different city/a teacher who is writing for its students convenience/ a student who is faces clashes in exams and examination centers.

Request Letter by Student to the Examination Authority asking for Change of Exam Center

Examination Commission,

Address

Recipient’s Name,

Recipient’s Designation,

Respected Sir/Madam,

I, Sender’s Name, hereby request you to please transfer my Exam Center to any center in Lahore as I will am no longer living in Sahiwal and have shifted my residence to Lahore City.

I used to live in Sahiwal , therefore has applied for Secondary Exams from there. Now my family has shifted to Lahore and I am continuing my education here. I recently received my roll number sheet as found that I was allotted a center in Sahiwal.

As I will not be able to travel to Sahiwal for all my exams ,I dearly request your o shift my exam center to any center in Lahore so that there will be no inconvenience for me or my parents.

Yours Truly,

Sender’s Name,

Sender’s Exam Roll number,

Sender’s Address,

Date.

Request Letter by School to the Examination Authority asking for Change of Exam Center of its Students

Examination Commision,

Address

Recipient’s Name,

Recipient’s Designation,

Respected Sir/Madam,

With due respect I, Sender’s name, the Senior teacher of ____(School’s Name) want to bring it to your attention that the student’s of our school were allotted an Examination Center quit far from the city. I,on behalf of my school, request you to reassign an examination center which is not quite as far as this.

Our school is a trust school, meaning that it runs on donations. Most of our students come from a very backward and poor background and are given free education. They cannot afford to travel to such a far place every other day for almost a month. Our school is also facing many financial problems these days ,therefore we are also unable to provide our students with transport facility. We do not want to burden the students financially when they are already working so hard to study as well as make a living.

Yours Sincerely,

Sender’s Name,

Senior Teacher at ____(Sender’s School)

Date

Request Letter by Student to the Examination Authority asking for Change of Exam Center of its Students



Examination Commission,

Address

Recipient’s Name,

Recipient’s Designation,

Respected Sir/Madam,

I, sender’s name, request the Examination Committee to please check on my allotted Exam Centers.

I have two exams on the ______(mention date of exams), Mathematics and Biology (mention subject codes if any). They only have a half an hour gap between the exams but for me both have different allotted exam centers, which are almost 45 minutes apart.

I hereby request you to fix this error and allot a single exam center for both of the exams. Please resolve the issue as soon as possible as the exams are in less than a week.

Yours Truly,

Sender’s Name,

Sender’s Exam Roll number,

Sender’s Address,

Date.



Letter by Worker/Student Requesting Authority to Provide with Pick and Drop at Work/Institution

Sample letter requesting for a proper transport service/ pick and drop service by work /university/ school.

Letter by worker Requesting Authority to Provide with Pick and Drop at Work

Company’s Name,

Company’s Address,

Recipient’s Name,

Recipient’s Designation,

Respected Sir /Madam,

With due respect it is stated that i, sender’s name, have been facing transport issues recently ,therefore I dearly request you to provide me with a pick and drop service from my home to work and then from work to my home.

Recently, I shifted my residence to another place which is in a very deserted area. There is no public transport available nearby my house. My residence itself is quite far from the office and having no car myself I have been facing much problem while coming to work.

I hope that you will understand my whole situation and provide me with a conveyance so that I can arrive at work timely and safely. Anticipating for your dear reply.

Yours truly,

sender’s Name,

sender’s designation,

sender’s address,

date.



Letter by Student Requesting Administration to Provide with Pick and Drop at University due to Father’s Accident Recently

University’s Name,

University ‘s Address,

Recipient’s Name,

Recipient’s Designation,

Recipient’s Respective Department,

Respected Sir /Madam,

I, sender’s name, request the administration to provide the students’ with proper University transport as many of the students including me are facing personal conveyance issues.

My father has been in an accident recently. Therefore, he is not able to drive anymore. I cannot drive ,so the only way to come to university is through public transport. Public transport is very unreliable when it comes to punctuality ,hence I have already been late to my classes a couple of times. Other than that, the travelling expenses are increasing day by day making it even more difficult for me to attend University.

I am not the only student who is facing such problems, therefore I dearly request you to provide with University transport to deserving students as soon as possible. Hoping for a positive reply from the administration Committee

Yours truly,

sender’s Name,

sender’s student ID,

sender’s University Program,

date.

Letter by Parents of Students Requesting Administration to Provide with Pick and Drop at School 

School’s Name,

School’s Address,

Recipient’s Name,

Recipient’s Designation,

Recipient’s Respective Department,

Respected Sir /Madam,

I, mother of _____, write this letter to the administration as a request to provide students with proper school pick and drop services.

My children have been studying in this school for almost 4 years and they have been using other transport services to come to school. Recently we have been facing safety and unreliability issues with the transport company and do not feel assured to send our kids with them. 

After contacting other people in the school, I have got to know that they are facing the same problems. I, in reference of everyone who is facing transportation problems, request you to provide us with proper school transport.Hoping for you to understand our situation.

Yours truly,

sender’s Name,

Mother of _____,

Student’s School ID,

date.



Request Letter for Accommodation in a University

Below is the Sample Request Letter for Accommodation in a University. When contacting your University, provide your full name, the date you applied and course starting date in order to receive prompt attention. You need to modify this sample according to your needs. These letters can be used by day scholars or hostelites to the student office.

Request Letter for Accommodation in a University by a day-scholar

To,

The office of student affairs,

The Warden (name)

University Hostel Name ()

University name ()

Date ()

Respected Sir/ Madam,

With due respect it is stated that I, (mention your name), is enrolled in your university by the given roll number (mention your roll number). It is stated that it is my second year in the university and I am a day scholar who lives an hour away. I am writing this letter to please allot me the hostel. According to your definition of applying for the hostel, I am not eligible but I live an hour away and as being an engineering student my schedule is very tough. My classes begin at almost 8 am and end at 6:30 pm in the evening.

Having said that, it means that I will have to get up for my classes by around 5 am and leave the house almost by 6:30 am. Last year, my semester was a mess. I was such a bright student in my college times but this travelling is very tiresome. As it is already in your notice, that attendance has around 10-15% weightage in the final grade and that is a lot to be honest. Having failed to reach the class by 8 am sharp due to unpredictable traffic and have to drop my brother on the way home lead to loss of straight 15% of my final grade.

 Not only this, I reach back home by around 9pm and after that I have zero energy left to study or do the assignments. I hardly eat and go back to sleep and then get up the next day at 5am totally tired. This cycle continued for about eight months. I am sorry to say but this has not only affected my GPA but also my mental health and I can not function properly with so much stress, burden and less sleep and it makes coming to university a nightmare.

I hope you will understand my position. I also hope that you will try to accommodate me so that I do not ruin my another semester (which is going to be way tougher than last year). I am looking forward towards your cooperation. I am anxiously waiting for your positive reply.

With regards,

Your student

(Name)

(signature)

Request Letter for Accommodation in a University by someone who lives out of city and failed to fill the form on time

To,

The office of student affairs,

The Warden (name)

University Hostel Name ()

University name ()

Date ()

Respected Sir/ Madam,

With due respect it is stated that I, (mention your name), is enrolled in your university by the given roll number (mention your roll number). It is stated that it is my second semester as a freshmen in your university. I am a resident of Saudia Arabia and I used to live in the hostel in my first semester.

However, I forgot to fill the hostel form this semester and due to which, I have not been allotted with a dorm. I have no one in Lahore so reason there by, I can not live with anyone. I have been emailing the residency officer for a while now but I have not received any notification as yet.

So therefore, it is requested to please look into this. I hope you will understand my position. I am looking forward towards your cooperation. I am anxiously waiting for your positive reply.

With regards,

Your student

(Name)

(signature)

Letter to Administration/Authority Requesting to Organize a Gathering for All Past Students at High School

Sample Letters to authorities to arrange a high school gathering inviting all past students of the school. This letter can be used by teachers who want to give a huge farewell to the a senior or alumni who want to relive the memories of the past.

Letter by an Alumni to host a Re Union as a 10 year Anniversary Party

School’s Name,

School’s Address,

Respected Sir /Madam,

I ,sender’s name, write this letter to you to request you to schedule a high school reunion for all past students of the school. Being an alumni for almost 6 years there is not a single day that goes by without thinking about my high school memories. Certainly, the memories I made in high school have stayed with me ever since and I am sure that this is for every one else who graduated from this school.

Nowadays everyone is busy with their lives. Either someone is busy in university or either a full time job. As the school is celebrating its 10 year anniversary this year I, along with many of my friends of mine, want the school to invite all its past students and have a reunion.

On a practical level, This gathering with help the current students link with the alumni and make connections with people who are already working in different fields. Moreover, the school will be able to able to benefit through these links. The alumni also will be able to welfare from the bond they build amongst themselves.

I humbly request you to consider my request. Hoping for a positive response from the administration.

Yours Truly,

Sender’s Name,

Signature (Optional),

Date

Letter to the Directorate by a Teacher to Host a High School Reunion as a Farewell for Retiring Principal


School’s Name,

School’s Address,

Respected Sir /Madam,

I. teacher name, request the committee to please arrange a reunion of past students as a farewell to Mr Shah.

As all of us who have been working in this school know, Mr Shah Ali , the current Principal has been serving this school for the best 35 years. He is retiring this month, after providing for this school with all his heart. As a teacher who has been working with him for past 10 years, I highly appreciate his dignity and diligence.

As heart breaking as it is, Mr Shah’s farewell should also be celebrated in the best way possible. Mr shah has mentored so many students and all the alumni and current students really have developed a very strong bond with him. For all he has done for the school and for all of us, personally, I appeal to you to arrange a large gathering inviting all the past students of this school. So that we can show Mr shah that he has a special place in our hearts.

Moreover, this request is not just mine as I write for all the current teachers and students who have also contributed to this idea. Please Consider our request.

Yours Truly,

Teacher’s Name,

Signature (Optional),

Date

Request Letter to an Authority to Provide with Conveyance

Sample Letter to an authority to provide for conveyance. These letters can be used by office workers / teachers /students who are facing conveyance problems

Request Letter to the Office Administration to Provide with Conveyance for a Work Visit

Company’s Address,

Company’s Name,

Recipient’s Name,

Recipient’s Designation,

Respected Sir/ Madam,

It is to inform you that I, worker’s name, am the Asst. Store Officer at your company. Recently I was handed over a construction project for a hotel.I do not have a car, hence I regularly use public transport. As the Construction site is very far from the Office ,I have been having quite a hard time travelling there. I , therefore, request you to please appoint me a company vehicle so that I can do my job without worrying about the travelling fare. Please consider my request. I shall be very thankful to you.

Yours Sincerely,

Worker’s Name,

Worker’s Designation,

Date

Request Letter by an Art Teacher to the School Administration to Provide with Conveyance for a Class Visit to an Art Museum

School’s Name,

School’s Address,

Respected Principal,

With due respect it is stated that I, teacher’s name, request you to please arrange school conveyance for a class visit to an Art Museum. Being an Art teacher for almost 4 years I have noticed that gradually the student’s are losing interest in Art altogether. Instead of being more creative and out of the box, they come with the same ideas over and over again. I have already discussed this with other Art teacher and have decided to take the students to a modern art museum so that they can view art from another perspective. In order to make this possible we will need school transport. Please make arrangements so that our trip can take place as planned.

Yours Sincerely,

Teacher’s Name,

Date

Request Letter by a Student President of a Society to the Administration to Provide with Conveyance for a visit to a Potential Venue for an Event

University’s Name,

University’s Address,

Recipient’s Name,

Recipient’s Designation

Respected sir/Madam,

With due respect I, student’s name, the President of ________ (University’s Name) Sports Society, request you to provide me with University transport. As the biggest society of this University we are hosting a major sports event in which we are inviting many other institutes. The capacity of our sports complex is not enough for this event therefore in order to find a suitable venue I have to visit various other sports complex throughout the city. Please provide me with university transport as I am unable to meet the transport charges of public transport. Hoping for a positive response from the administration.

Yours Sincerely,

Student’s Name,

President of ____ (University’s name) Sports Society

Date



Request Letter to Book a Venue in an Institute or an Office

Sample Request Letter by teachers/students/ workers to an authority book a venue at office/ institute. This letter can be used by teachers in schools / workers at offices/ students at universities to book a specific venue for any event.

Letter to Administration Requesting for Reservation of Seminar Hall in Order to Conduct a Introduction Seminar by a University

School’s Name,

School’s Address

Respected Sir/Madam,

It is to inform you that _______(University’s Name) is conducting an introduction Seminar in our school on ______(Date). The University has a very good reputation and it has been quite tough for us to convince them to host this seminar. As the whole batch is predicted to attend the seminar the small hall is not enough to hold such a capacity.

This is a huge opportunity for both the students and the school so please book the seminar hall in order that the seminar can be run as smoothly as possible.

With Regards,

teacher’s Name,

date

Letter to the Office Requesting for reservation of the Auditorium in Order to Conduct a Farewell Party for the Retiring Workers

Company’s Name,

Company’s Address

Recipient’s Name,

Recipient’s Designation,

Respected Sir/Madam,

I, sender’s name, on the behalf of all the employees request you to please book the main auditorium for the upcoming Sunday. As the recent notice entailed, three of the company’s most senior workers are retiring this year. All the current employees respected these seniors and want to throw them a meaningful farewell party in the office as a form of gratitude.

All the employees shall be very thankful to you for your kind consideration. Hoping for a positive response from you.

With Regards,

Worker’s Name,

date

Letter to the Administration Office of a University to Requesting for the Reservation of the Sports Complex in Order to Conduct a small event for Special children



University’s Name,

University ‘s Address

Recipient’s Name,

Recipient’s Designation,

Respected Sir/Madam,

I, sender’s name, on the behalf of the Community Service Society of this institute request you to book the whole sports complex for _ and_ (add dates). After taking permission for the Vice Chancellor, the society has invited a couple of Institutions for Special Children to participate in this event. As we want the children to enjoy their visit to the university we would like to provide them with the best possible facilities at the Sports Complex. I , on the behalf of the Community Service society, shall be very thankful to you.

With Regards,

Student’s Name,

Student’s ID/Roll Number

date



Request to freeze Semester

This letter can be used by a student of any level of college or university studying in education equal to BS or MS or even higher and can be written to higher administration including chairman, dean, Principal to freeze his semester.

Request to freeze Semester due to internship

The Dean/Registrar,

University name….

Address….

Respected sir,

With due respect it is stated that I, (name of student) is studying in your university in grade (grade number) of ( department name) and my roll number or campus ID is as follows (roll number). As you know, that internship is an integral part of not only for your current degree program but also plays a pivotal role in your professional life and leaves a great mark on your CV. I have been offered with a golden opportunity to do an internship with (name of company) which is widely famous for its (thing it is famous for). It is once in a lifetime chance that i do not want to miss. My internship dates will be from (starting date) till (ending date).

It will be very kind of you if you could freeze my semester (dates of semester) so that i go to avail this opportunity without missing out on my semester. I shall be very thankful to you.

Yours obediently,

Name:….

Subject and department……

Date:

Request to freeze Semester due to bad GPA in previous semester

The Dean/Registrar,

University name….

Address

Respected sir,

With due respect and hopefulness that you will understand my plea, it is stated that i want to get my next semester frozen. Currently, I, (name of student), am enrolled in (name of degree program) with the alloted roll number (roll number). There are several reasons for my request. Due to some personal family issues, i have not been able to perform well in the last semester and my GPA/grade score has been (score) which compelled me into sheer depression and anxiety. Not only this, It has affected my mental health badly. If i continue with the same result in the upcoming semester, i will not only be set on probation but also be terminated from the university. This will further only push me towards a more traumatic situation. Therefore, it is requested to please freeze my upcoming semester (dates of semester) so that i perform better.

With best regards,

Yours obediently,

Subject and department……

Request to freeze Semester due to my mother’s critical health condition

The Dean/Registrar,

University name….

Address….

Date:

I am writing to you with deep regret and sorrow. I , (name of student), am currently enrolled in degree program (name of degree program) with the campus ID/ roll number : (roll number). With due respect, it is requested to please freeze my semester that is starting from (starting date) till (ending date). My mother is admitted in ICU in (name of hospital). She was recently diagnosed with last stage brain tumor. She went through numerous surgeries and yet the tumor is growing. She is also going through chemotherapy in every alternative week. I, being the eldest of all siblings and my father being old can not take care of her alone. Someone needs to be at home to supervise the household and other chores. Therefore, it is requested to please freeze my semester. I hope you will understand. I shall be very thankful to you for your cooperation.

With best regards,

Yours obediently,

Subject and department……

Request letter to Office to Give Information for Your Project

Sample format of a request letter to send to your office and asking them to give you a brief about the task that you are in charge of.

Request Letter to Office Staff to Send the Briefings

To the head of department,

Company name

Address

Date

Dear Sir,

It is stated that you choose me for the upcoming project of the company which in expected to be completed till next month. I feel privileged to be a part of this opportunity and consider myself very lucky to be chosen by you. As you know a week has been already passed while my name has been finalized for this work but unfortunately I am still unaware of the work and duties I am expected to do within this time. I know it’s a big project that will be presented in front of an international panel. One week has already passed and we are only left with 3 weeks till the date of presentation. I request you to provide me details of the project till tomorrow so I can start working on it and try to make it present through best visualizations. You know a good presentation requires a lot of hard work and a specific time so I kindly let me know the details as soon as you can so I can make company proud due to this presentation.

I shall be thankful to you.

Sincerely,

Name