Request Letter for Accommodation in a University

Below is the Sample Request Letter for Accommodation in a University. When contacting your University, provide your full name, the date you applied and course starting date in order to receive prompt attention. You need to modify this sample according to your needs. These letters can be used by day scholars or hostelites to the student office.

Request Letter for Accommodation in a University by a day-scholar

To,

The office of student affairs,

The Warden (name)

University Hostel Name ()

University name ()

Date ()

Respected Sir/ Madam,

With due respect it is stated that I, (mention your name), is enrolled in your university by the given roll number (mention your roll number). It is stated that it is my second year in the university and I am a day scholar who lives an hour away. I am writing this letter to please allot me the hostel. According to your definition of applying for the hostel, I am not eligible but I live an hour away and as being an engineering student my schedule is very tough. My classes begin at almost 8 am and end at 6:30 pm in the evening.

Having said that, it means that I will have to get up for my classes by around 5 am and leave the house almost by 6:30 am. Last year, my semester was a mess. I was such a bright student in my college times but this travelling is very tiresome. As it is already in your notice, that attendance has around 10-15% weightage in the final grade and that is a lot to be honest. Having failed to reach the class by 8 am sharp due to unpredictable traffic and have to drop my brother on the way home lead to loss of straight 15% of my final grade.

 Not only this, I reach back home by around 9pm and after that I have zero energy left to study or do the assignments. I hardly eat and go back to sleep and then get up the next day at 5am totally tired. This cycle continued for about eight months. I am sorry to say but this has not only affected my GPA but also my mental health and I can not function properly with so much stress, burden and less sleep and it makes coming to university a nightmare.

I hope you will understand my position. I also hope that you will try to accommodate me so that I do not ruin my another semester (which is going to be way tougher than last year). I am looking forward towards your cooperation. I am anxiously waiting for your positive reply.

With regards,

Your student

(Name)

(signature)

Request Letter for Accommodation in a University by someone who lives out of city and failed to fill the form on time

To,

The office of student affairs,

The Warden (name)

University Hostel Name ()

University name ()

Date ()

Respected Sir/ Madam,

With due respect it is stated that I, (mention your name), is enrolled in your university by the given roll number (mention your roll number). It is stated that it is my second semester as a freshmen in your university. I am a resident of Saudia Arabia and I used to live in the hostel in my first semester.

However, I forgot to fill the hostel form this semester and due to which, I have not been allotted with a dorm. I have no one in Lahore so reason there by, I can not live with anyone. I have been emailing the residency officer for a while now but I have not received any notification as yet.

So therefore, it is requested to please look into this. I hope you will understand my position. I am looking forward towards your cooperation. I am anxiously waiting for your positive reply.

With regards,

Your student

(Name)

(signature)

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Letter to Administration/Authority Requesting to Organize a Gathering for All Past Students at High School

Sample Letters to authorities to arrange a high school gathering inviting all past students of the school. This letter can be used by teachers who want to give a huge farewell to the a senior or alumni who want to relive the memories of the past.

Letter by an Alumni to host a Re Union as a 10 year Anniversary Party

School’s Name,

School’s Address,

Respected Sir /Madam,

I ,sender’s name, write this letter to you to request you to schedule a high school reunion for all past students of the school. Being an alumni for almost 6 years there is not a single day that goes by without thinking about my high school memories. Certainly, the memories I made in high school have stayed with me ever since and I am sure that this is for every one else who graduated from this school.

Nowadays everyone is busy with their lives. Either someone is busy in university or either a full time job. As the school is celebrating its 10 year anniversary this year I, along with many of my friends of mine, want the school to invite all its past students and have a reunion.

On a practical level, This gathering with help the current students link with the alumni and make connections with people who are already working in different fields. Moreover, the school will be able to able to benefit through these links. The alumni also will be able to welfare from the bond they build amongst themselves.

I humbly request you to consider my request. Hoping for a positive response from the administration.

Yours Truly,

Sender’s Name,

Signature (Optional),

Date

Letter to the Directorate by a Teacher to Host a High School Reunion as a Farewell for Retiring Principal


School’s Name,

School’s Address,

Respected Sir /Madam,

I. teacher name, request the committee to please arrange a reunion of past students as a farewell to Mr Shah.

As all of us who have been working in this school know, Mr Shah Ali , the current Principal has been serving this school for the best 35 years. He is retiring this month, after providing for this school with all his heart. As a teacher who has been working with him for past 10 years, I highly appreciate his dignity and diligence.

As heart breaking as it is, Mr Shah’s farewell should also be celebrated in the best way possible. Mr shah has mentored so many students and all the alumni and current students really have developed a very strong bond with him. For all he has done for the school and for all of us, personally, I appeal to you to arrange a large gathering inviting all the past students of this school. So that we can show Mr shah that he has a special place in our hearts.

Moreover, this request is not just mine as I write for all the current teachers and students who have also contributed to this idea. Please Consider our request.

Yours Truly,

Teacher’s Name,

Signature (Optional),

Date

Request Letter to an Authority to Provide with Conveyance

Sample Letter to an authority to provide for conveyance. These letters can be used by office workers / teachers /students who are facing conveyance problems

Request Letter to the Office Administration to Provide with Conveyance for a Work Visit

Company’s Address,

Company’s Name,

Recipient’s Name,

Recipient’s Designation,

Respected Sir/ Madam,

It is to inform you that I, worker’s name, am the Asst. Store Officer at your company. Recently I was handed over a construction project for a hotel.I do not have a car, hence I regularly use public transport. As the Construction site is very far from the Office ,I have been having quite a hard time travelling there. I , therefore, request you to please appoint me a company vehicle so that I can do my job without worrying about the travelling fare. Please consider my request. I shall be very thankful to you.

Yours Sincerely,

Worker’s Name,

Worker’s Designation,

Date

Request Letter by an Art Teacher to the School Administration to Provide with Conveyance for a Class Visit to an Art Museum

School’s Name,

School’s Address,

Respected Principal,

With due respect it is stated that I, teacher’s name, request you to please arrange school conveyance for a class visit to an Art Museum. Being an Art teacher for almost 4 years I have noticed that gradually the student’s are losing interest in Art altogether. Instead of being more creative and out of the box, they come with the same ideas over and over again. I have already discussed this with other Art teacher and have decided to take the students to a modern art museum so that they can view art from another perspective. In order to make this possible we will need school transport. Please make arrangements so that our trip can take place as planned.

Yours Sincerely,

Teacher’s Name,

Date

Request Letter by a Student President of a Society to the Administration to Provide with Conveyance for a visit to a Potential Venue for an Event

University’s Name,

University’s Address,

Recipient’s Name,

Recipient’s Designation

Respected sir/Madam,

With due respect I, student’s name, the President of ________ (University’s Name) Sports Society, request you to provide me with University transport. As the biggest society of this University we are hosting a major sports event in which we are inviting many other institutes. The capacity of our sports complex is not enough for this event therefore in order to find a suitable venue I have to visit various other sports complex throughout the city. Please provide me with university transport as I am unable to meet the transport charges of public transport. Hoping for a positive response from the administration.

Yours Sincerely,

Student’s Name,

President of ____ (University’s name) Sports Society

Date



Request Letter to Book a Venue in an Institute or an Office

Sample Request Letter by teachers/students/ workers to an authority book a venue at office/ institute. This letter can be used by teachers in schools / workers at offices/ students at universities to book a specific venue for any event.

Letter to Administration Requesting for Reservation of Seminar Hall in Order to Conduct a Introduction Seminar by a University

School’s Name,

School’s Address

Respected Sir/Madam,

It is to inform you that _______(University’s Name) is conducting an introduction Seminar in our school on ______(Date). The University has a very good reputation and it has been quite tough for us to convince them to host this seminar. As the whole batch is predicted to attend the seminar the small hall is not enough to hold such a capacity.

This is a huge opportunity for both the students and the school so please book the seminar hall in order that the seminar can be run as smoothly as possible.

With Regards,

teacher’s Name,

date

Letter to the Office Requesting for reservation of the Auditorium in Order to Conduct a Farewell Party for the Retiring Workers

Company’s Name,

Company’s Address

Recipient’s Name,

Recipient’s Designation,

Respected Sir/Madam,

I, sender’s name, on the behalf of all the employees request you to please book the main auditorium for the upcoming Sunday. As the recent notice entailed, three of the company’s most senior workers are retiring this year. All the current employees respected these seniors and want to throw them a meaningful farewell party in the office as a form of gratitude.

All the employees shall be very thankful to you for your kind consideration. Hoping for a positive response from you.

With Regards,

Worker’s Name,

date

Letter to the Administration Office of a University to Requesting for the Reservation of the Sports Complex in Order to Conduct a small event for Special children



University’s Name,

University ‘s Address

Recipient’s Name,

Recipient’s Designation,

Respected Sir/Madam,

I, sender’s name, on the behalf of the Community Service Society of this institute request you to book the whole sports complex for _ and_ (add dates). After taking permission for the Vice Chancellor, the society has invited a couple of Institutions for Special Children to participate in this event. As we want the children to enjoy their visit to the university we would like to provide them with the best possible facilities at the Sports Complex. I , on the behalf of the Community Service society, shall be very thankful to you.

With Regards,

Student’s Name,

Student’s ID/Roll Number

date



Request to freeze Semester

This letter can be used by a student of any level of college or university studying in education equal to BS or MS or even higher and can be written to higher administration including chairman, dean, Principal to freeze his semester.

Request to freeze Semester due to internship

The Dean/Registrar,

University name….

Address….

Respected sir,

With due respect it is stated that I, (name of student) is studying in your university in grade (grade number) of ( department name) and my roll number or campus ID is as follows (roll number). As you know, that internship is an integral part of not only for your current degree program but also plays a pivotal role in your professional life and leaves a great mark on your CV. I have been offered with a golden opportunity to do an internship with (name of company) which is widely famous for its (thing it is famous for). It is once in a lifetime chance that i do not want to miss. My internship dates will be from (starting date) till (ending date).

It will be very kind of you if you could freeze my semester (dates of semester) so that i go to avail this opportunity without missing out on my semester. I shall be very thankful to you.

Yours obediently,

Name:….

Subject and department……

Date:

Request to freeze Semester due to bad GPA in previous semester

The Dean/Registrar,

University name….

Address

Respected sir,

With due respect and hopefulness that you will understand my plea, it is stated that i want to get my next semester frozen. Currently, I, (name of student), am enrolled in (name of degree program) with the alloted roll number (roll number). There are several reasons for my request. Due to some personal family issues, i have not been able to perform well in the last semester and my GPA/grade score has been (score) which compelled me into sheer depression and anxiety. Not only this, It has affected my mental health badly. If i continue with the same result in the upcoming semester, i will not only be set on probation but also be terminated from the university. This will further only push me towards a more traumatic situation. Therefore, it is requested to please freeze my upcoming semester (dates of semester) so that i perform better.

With best regards,

Yours obediently,

Subject and department……

Request to freeze Semester due to my mother’s critical health condition

The Dean/Registrar,

University name….

Address….

Date:

I am writing to you with deep regret and sorrow. I , (name of student), am currently enrolled in degree program (name of degree program) with the campus ID/ roll number : (roll number). With due respect, it is requested to please freeze my semester that is starting from (starting date) till (ending date). My mother is admitted in ICU in (name of hospital). She was recently diagnosed with last stage brain tumor. She went through numerous surgeries and yet the tumor is growing. She is also going through chemotherapy in every alternative week. I, being the eldest of all siblings and my father being old can not take care of her alone. Someone needs to be at home to supervise the household and other chores. Therefore, it is requested to please freeze my semester. I hope you will understand. I shall be very thankful to you for your cooperation.

With best regards,

Yours obediently,

Subject and department……

Request letter to Office to Give Information for Your Project

Sample format of a request letter to send to your office and asking them to give you a brief about the task that you are in charge of.

Request Letter to Office Staff to Send the Briefings

To the head of department,

Company name

Address

Date

Dear Sir,

It is stated that you choose me for the upcoming project of the company which in expected to be completed till next month. I feel privileged to be a part of this opportunity and consider myself very lucky to be chosen by you. As you know a week has been already passed while my name has been finalized for this work but unfortunately I am still unaware of the work and duties I am expected to do within this time. I know it’s a big project that will be presented in front of an international panel. One week has already passed and we are only left with 3 weeks till the date of presentation. I request you to provide me details of the project till tomorrow so I can start working on it and try to make it present through best visualizations. You know a good presentation requires a lot of hard work and a specific time so I kindly let me know the details as soon as you can so I can make company proud due to this presentation.

I shall be thankful to you.

Sincerely,

Name

Request Letter to Boss for Laptop Repair

Sample format of requesting your boss to to either provide you with a new laptop or ask the IT people to repair it.

Request Letter to Boss for Laptop Repair

Respected sir,

I sent this letter to request you for the repairing of my laptop. Yesterday, when I was finishing the task which was allocated to me by you, my laptop stopped working out of nowhere. I took it to the IT department to see what is wrong with that, however, they could not figure out the issue. I have completed the task by borrowing the laptop of a colleague but it is very inconvenient to borrow someone else’s laptop as it disturbs their work too. I asked the logistic head if there is any spare laptop but he told there was none so I request you to please send my laptop for repairing as soon as possible so I do not have to through the hassle of borrowing it.

I would be very grateful to you.

Best Regards,

Ali Noor

Employee

 Request Letter to Boss for Laptop Repair

To: Mark Stevenson – Indigo Inc.
Dekalb, Illinois, United States

I hope this letter receives you in good health. I am writing this letter to inform you about my laptop. I have been working this job at Indigo as a public finance economist for almost four years now, and as you know I need to use my laptop on a daily basis for this job. I believe that my laptop has finally given out; it is very old, slow, and sometimes doesn’t turn on. I request that my laptop be repaired so that my work here at Indigo is not impacted further.

Thank you,
Jacob Wilde
Dekalb, Illinois, United States

Sample Letter Requesting Tuition Assistance from Employer

Sample letter to your employer and explaining them your situation that how you are extremely competent at studies and you have the potential to go further in it but your finance is proving to be ba big hurdle for you and with just a little financial aid you can fulfill your dreams and make the sponsor so proud.

Sample Letter Requesting Financial Aid for Studies

Respected Sir,

I hope you are doing well. I am writing this letter with a sincere request to please help me finance my education. I am a college student and I have to pay my rent, tuition fee and other expenses all by myself. My father’s business has not been doing very well for quite a long time, and so our family’s financial instability is at its peak. However, balancing my job, social life, extra curricular and academics is very difficult. The tuition fee is very expensive and it becomes very difficult to pay it off. I have to work online as a tutor as well in order to support my education I request you to please assist me in paying my tuition fee so some of the burden can be lifted off my shoulders and I can focus on my academics and work with much more concentration. You are already aware of how dedicated and passionate I am about my field of study. I hope you will accept my request and help me with my tuition fee.

I will anxiously be waiting for your response.

Best Regards,

Bilal Ali

Employee

Sample Letter Asking for Financial Aid

Sample letter for financial help due to serious health crisis of an immediate family member or yourself as medical treatments are getting huge day by day and you do not have the capacity to pay for them.

Sample letter asking for Financial Help

Respected Sir,

I hope you are doing well. I am writing this letter with much hope that you might be able to help me. My mother has fallen very sick recently and she has been admitted to the hospital. The doctors have diagnosed that she might have typhoid and they will have to keep her at the hospital under observation for at least a week. The issue is that at the moment I am not financially stable and I cannot afford the hospital bill which is beyond my affordability. My mother was worried about the expenses I would have to bear due to her health, but I told her not to worry since I have everything handled. I request you to please help me out and pay my mother’s hospital bills so the hospital can begin her treatment.

I will anxiously be waiting for your reply. For further inquiries you may contact me the number given below. I will be very grateful if you help me out in my difficult time.

Best Regards,

Bilal Ali

Request Letter for Extension of Time

Sample request letter to write to your teacher\professor in university\school\college when you have failed to do your project\assignment on time and now in dire need of an extension to get your work done.

Request Letter for Extension of Time for Assignment

To: Professor Scott
Southeast College
Collingwood, Ontario, Canada

I wish to request an extension for to submit my assignment. This is because on the 19th and 20th of November I am attending a Student Council Conference which will take up roughly the entire day. Since our assignment is due on the 20th, it would be extremely difficult for me to complete a well-made piece of work at that time.

Please get back to me whenever it is convenient for you.

Sincerely,
Lois Green
Collingwood, Ontario, Canada

Sample Letter for Extension of Time for Assignment

 Respected Class Teacher,

With due respect, I sent this letter to request for time extension to submit my assignment which is due on Monday, 23rd September 2018. Actually due to a wedding of a very close relative in my family, I was out of station and with all the planning and arrangement could not really find time to work on the pending assignment. I know that this is no excuse of the delay in the submission of project but I request you to please extend the deadline so I can thoroughly go through the topic and make a good project. Also, I assure you that such thing will never happen in the future so please consider my request.

I would be very grateful to you.

Best Regards,

Fatima Noor

Class 8