Tag Archives: Sample

Bank Letters, Business Letters

Sample Agreement Format For Banking Facility

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AGREEMENT FOR BANKING FACILITY FOR [company]

With reference to the meeting with Mr. __________ and Mr._____________ on dated 20TH Oct, 2016 regarding the Banking Facility for [company]. It was agreed as follow:

Scope of work:

[company] (Consultant) will provide consultancy services to make financing arrangements with one of the scheduled Bank for [company].

Target: Bank Guarantee up to Rs.10 to 15 Millions

Running Finance up to Rs. 10 to15 Millions

Total Limit Approval required: Rs. 25. To Rs. 30.0 Million with condition to having caution (60% of the market value ) in the property which he is offering

1. [company] will provide all required documents and will provide on demand.

  1. [Name] will try to get minimum Bank mark up for both LG (0.3%PQ) and RF (6 month KIBOR+3% ).

3. [Name] will try to get the Financing Arrangement with in max. one and half month

(45) days period with condition to provide all the relevant document and the funds on time.

Consultancy payments:

1. [company] will pay 4% of the total approved Bank limit on Running Finance and 4% on the Bank Guarantee value (Cash margin will be charged as per the policy of State Bank at that time).

2. [company] will make the payment for misc. expenses up to Rs. 150,000/- as and when needed basis. Balance payments will be made from the approved RF through Bank.

  1. Partial payments of Rs. 150,000 will be adjusted from the balance payment.

4. [company] will not make any other payments to Bank or any other concerned dept. [Name] will be responsible to deal will all concerned department’s until DAC issued by the Bank.

5. [company] has no right to back out after receiving the offer letter from the bank if he will do so then he will have to pay the agreed amount on his own source.

  1. In case Financing Arrangements are not approved by the scheduled Bank as agreed, [Name] will pay back (100%) payment to [company] with in 7 days without any notice.

Agreed and Signed on 20th Oct, 2016

Name 1: ______________________ Name 2:______________________

Witness: 1. ___________________ 2. ___________________________

Sample Agreement Format For Banking Facility
Sample Agreement Format For Banking Facility
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Billing Invoices

Hotel Bill Sample and Format

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Sample billing invoice for hotel. This hotel bill sample is taken from a hotel in DHA Lahore. You can download attached bill formats and customize as per your needs.

Sample Hotel Bill Template

KENT BROAST

Walton Road, Defence Chowk, Lahore Cantt,

Tel: 36676518

Description

Rate

Qty.

Amount Rs
Chicken

300

2

600
Vegitalbe

45

5

225
Salad

40

2

80
Burger

95

1

95
Fried Rice

180

2

360
Chicken

0
Vegitalbe

0
Salad

0
Burger

0
Fried Rice

0
Salad

0
Burger

0
Fried Rice

0

Total

 

 

1360

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Hotel Bill Sample in Excel Free Download
Hotel Bill Sample in Excel Free Download

Sample Restaurant Bill

Hotel Bill Format in word Free Download

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General

Sample Quotation for Spare Parts

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Sample quotation for spare parts sale to clients, customers, companies and businesses with specifications and other details. You can copy the blow sample in ms word and make changes as per your needs.

Spare Parts Quotation Sample

OUR REF:———–

DATED:———

M/S: ————

Address & City

Tel # ———

Fax # ———

SUBJECT: QUOTATION FOR DIESEL GENERATOR SETS

Dear Sir,

Please refer to your enquiry regarding the subject matter. As required by you, we are pleased to quote our price for the supply of Diesel Generating Sets. Detail as under.

DIESEL GENERATOR SET (10-kVA Prime) T12K

Brand New and Complete SDMO FRANCE Generating Set of type T12K, 10-kVA Prime rating 0.8 PF, 1500 RPM, Brushless, Synchronous, self-exited, self regulated, insulation and temperature class H, 230/400 volts, 3 phase, 4wire, 50 Hz.

ENGINE:

Powered by MITSUBISHIDiesel Engine

ALTERNATOR:

MECC-ALTE

F.O.R Site Price (With 16% G.S.T)

Unit Price of Diesel Generating Set : Rs.780,000.00

DELIVERY:

Ex-Stock. Subject to prior sale. (First come first serve basis)

DIESEL GENERATOR SET (14.5-kVA Prime) T16K:

Brand New and Complete Diesel Generating set of SDMO industries France, Model T16K, 14.5-kVA Prime rating, 0.8 PF, 1500 RPM, Brushless, Synchronous, self-exited, self regulated, insulation and temperature class H, 230/400 volts, 3 phase, 4wire, 50 Hz.

ENGINE:

Powered by MITSUBISHIDiesel Engine

ALTERNATOR:

MECC-ALTE Alternator

F.O. R Site Price (With 16 % G.S.T)

Unit Price of (14.5-kVA) T16K DG Set : Rs.790,000.00

DELIVERY:

Ex-Stock, subject to prior sales. (First come first serve basis)

DIESEL GENERATOR SET (30-kVA) J33

Brand New and Complete Generating Set of SDMO industries France, Model J33, 30-kVA, 0.8 PF, 1500 RPM, Brushless, Synchronous, self-exited, self regulated, insulation and temperature class H, 230/400 volts, 3-Phase, 4-wire, 50-Hz.

ENGINE:

Powered by JOHN DEERE Diesel Engine

ALTERNATOR:

MECC -ALTE Alternator

F.O. R Site Price (With 16% G.S.T)

Unit Price of J33 (30-kVA) D.G Set : Rs.1,045,000.00

DELIVERY:

10-12 weeks, Subject to prior sales. (First come first serve basis)

TERMS OF PAYMENT:

100% Advance with confirmed Purchase Order.

VALIDITY:

7- Days, with effect from 27thFeb, 2012 (Subject to availability of Genset)

*Note: The Price may change without prior notice due to fluctuation of foreign exchange rates and duties etc, even after the advance payment. However the Genset will only be booked on 100% advance payment.

WARRANTY:

One year or 2000 hours, whichever comes first against any manufacturing defect.

AFTER SALES SERVICE:

We have factory trained Service Engineers to give you prompt and efficient after sales service. Our Service Department also offers various packages for trouble free maintenance and operational contracts of DG set to suit requirement of our valued customers.

SPARE PARTS:

We also have an independent Spare Parts Department, who keeps fast moving and emergency consumable spares in stock. Parts/Spares not in the stock can be procured by our Spares Department from abroad by quickest possible means against customer’s confirmed purchase order.

Note:Please note that Withholding Tax is not applicable on the imported items. In this regard, we will provide you copy of S.R.O along with our invoice.

We trust above meets your requirements. Please do not hesitate to contact us if you require any further clarification or assistance.

Yours faithfully,

 

Signatory Authority

Sample Quotation for Spare Parts Free Download
Sample Quotation for Spare Parts Free Download
Business Letters, Contract Letters

Outsourcing Recruitment and Selection Process

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Sample letter of Outsourcing Recruitment and Selection Process to hiring/manpower agencies for construction projects, production projects in Dubai, Saudi Arabia, Malaysia, Middle East, Japan, Korea, UAE, Europe and USA. Contract letter for Appointing third party services(agency) for manpower of your company.

Outsourcing Recruitment Letter

Dear Sir,

We hereby appoint your company to recruit and collect Relevant bio data with medical reports of 35 (thirty five) Indian/Pakistani male workers for employment with our company and to liaise with relevant authorities in India/ Pakistan concerning this recruitment.

Each worker must undergo basic vocational training in which he will be trained on the agricultural traits of Malaysia Plantation Industry.

Our Recruitment Terms and Conditions are as follows:

  1. Age : 21-45
  2. Nature of Work (briefly) : Plantation Workers.
  3. Daily Wage : R1v133 Per 8 Hours
  4. Monthly Salary : Maximum average earning
  5. RM 1200.00 per month.
  6. Levy : Paid by Employer.
  7. Annual Medical Checkup : Formal medical Checkup fee RM 180
  8. Paid by Employer
  9. Increment : Based on Performance
  10. Allowances : 3 Years, any further extension on mutual agreement
  11. Accommodation : Provide by the Employer.
  12. Food : On the account of the Employee.
  13. Medical Facilities : As per Malaysian Labor Law.
  14. Air Passage : Free air passage upon completion of 3 years contract.
  15. Leave and Holiday : As per Malaysian Labor Law ( 2 times of agreed daily wage ).
  16. Normal Working Hours : 8 hours per day ( actual working starts from the work site )
  17. Overtime Allowance : As per Malaysian Labor Law ( 1.5 times of agreed daily wage ).
  18. Payment of Levy : Paid by the Employer.
  19. Transport : Provided by the employer from accommodation to work place.
  20. Death compensation : As per Malaysian Labor Law (covered by FWCS).
  21. Repatriation of sick disable workers: Paid by the FWCS Insurance
  22. Repatriation of Dead Body : Paid by the Employer (covered by FWCS).
  23. Restriction

a. That the employee shall not marry with any Malaysian and shall not participate in any political activities and activities of those connected with Trade Union in Malaysia.

b. That the Employee shall not change his employment during the contract period and shall not carry or do business without the written permission from the Employer.

c. That if the Employee is found creating social problems and or engaged in any illegal subversive or criminal activities, and then he will be dismissed with immediate effect and will be repatriated to Pakistan on his own expenses

Termination of service

If any employee is terminated on health reasons after three month probation period, he will be repatriated at the expense of the Employer and if the employee is terminated on disciplinary grounds, he will be repatriated at his own expenses.

Responsibility of agent

a. That you provide recruitment of manpower services and consultation

b. To arrange and apply for a passport, birth certificate, identity card and other documents required by the Labor Department of Pakistan.

c. To arrange medical checkup in India for the selected workers by qualified medical practitioners appointed by our Malaysia authorities.

d. To apply Entry Working Visa in Malaysia (multiple visa) at the Malaysian High Commission in Pakistan.

Outsourcing Recruitment and Selection Process
Outsourcing Recruitment and Selection Process
Farewell Speeches

College Farewell Party Speech in English

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College Farewell Party Speech in English available for free download. Sample detailed farewell party speech for internees, volunteers and social work participants.

Party Speech for Farewell Day

Asalam o alaikum.

So here’s the start to my 5 minutes of speech time. Before I begin I promise I’ll try making it as less boring as possible :

To begin with, I’ll present my gratitude to Mr and Mrs Abdul Salam for presenting us with such an opportunity to be so close to these children and put our energies together to help these children.

There are two kinds of people in this world. Ones who are ever so sure about themselves and their lives and what they’re supposed to be. Then comes the other kind. Ones unsure. Clueless of what to be? Where to be? What to do in life and how to get there? I’m one of that sort. And I’m sure there are too many of that kind in the crowd right now.

Hi and cheers to You. The first day I stepped in this building I could only scratch my head and think what am I gonna do here. But like life goes around, things fell in place and to this day, we have achieved something. Done something, individually, collectively. Something that gives us the feeling of contentment when we lay in our beds comfortably at night. Satisfaction of doing good.

We are from the resource department. Our job is to collect funds. Funds enough to fend and feed a child through out an entire year. To manage his expenses. And for that goal we have put in all our efforts.

Through the span of two weeks, we’ve interacted bonded and made friends with all the groups. And in all that, we managed to pull of a major event collectively with the music society on the 11th of this month.

The Bake sale/Concert was indeed a success and it couldn’t have been done with the tireless effort of the management teams. Before addressing to them with a thank you, I’d rather tell you how much we generated from this fund raiser event. A total of 25 thousand was made by the end of the day, which is said to be better off then the previous years.

Now to the much promised thanking business I had to do. To begin with, Faizan. Thank you so much for being right besides me through the whole thing. You are indeed a tremendous guitarist and a great person!

Moving on, I thank my entire team for their hard work, and tolerance and patience they’ve shown in many cases when I was too demanding or pushy.

Thank you,

Name 1

Name 2

Name 2

And a very special thank you to this one person who has been My support the entire time through this event hosting. And frankly without her management of the event would’ve been too hard. Alina Rasheed, who has been my right hand in all the management. It would have been a mess without you, so much thanks to you.

I would also like to add about, Sachar Bakes, which is a bakery owned by my friend. They made outstanding contributions with giving us free food for the sale. Only their contributions alone generated a mere 5.5 thousand. So a round of applause for them. They are situated in phase 5 right behind Jalal sons if you Wish to pay them a visit.

Lastly I’d like to thank miss saima and sir sami ullah for having our backs.

In all, this internship has brought us all closer to humanity and Bourne within our hearts is the kindness for these kids. This experience has indeed made us a much better person. Everyone deserves love and affection. Everyone needs to be cared for. In this institution, those very grounds are met every day. So I solute the efforts of teachers who teach here. To the interns who’ve worked here. God bless you people. And God bless these kids.

I shall conclude my speech now. I’m sorry if it got too dry. Have a nice day everyone 🙂

College Farewell Party Speech in English
College Farewell Party Speech in English
Business Letters, General Letters

Discount Request Letter Template of Purchase

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Sample Letter to request discount from seller or distributor for company, office, school, client or vendor etc.

Sample Letter Requesting Discount from Supplier

Dear Supplier,

As you are supplying us the material that is essential in our shoes production since 2015, it has been noted from your recent consignments that the type of material you are supplying is available from other suppliers in the business at a bit less rate than you are getting from us. You are having payment from us on cash basis with per piece unit of items. We have always made our payments on time and it has never been delayed a single day.

Keeping in mind the company’s terms with you, this time we require a reasonable discount on the supply so that we can cope with the current market pricing on our goods. It would be highly appreciated if you regard us with this discount.

Production Manager,
Shoes Industry.

Discount Request Letter to Supplier

Letter to the partner company requesting it to offer some discount at the end of the year based on the long good relation

Respected Manager,

I am writing on behalf of finance department Nestle Products. Coca Cola and Nestle has attained quite a good client customer relationship since the start. We have been using your products for past 5 years and there has never been a single complaint against your products.

Keeping in view the past long experience and history that we share, you are requested to issue us a discount on all the orders made in last month of this year. As this year is about to end, let us enclose it with good terms. Doing so will enhance the business relation between two firms and Nestle will look forward to continue using your products by renovation of the contract which is going to expire at the end of this year. It will have a lot of other benefits as well.

The combined sale of the company will increase as we would be able to manufacture large number of products from the same cost. We are looking forward for the acceptance of this end year discount request.

I hope that i have convinced you enough to accept this end year discount request. I shall be very thankful on Nestle’s behalf for such a great favor. Thanking you in advance.

Yours truly,

Purchase Manager

Discount Request Letter Template of Purchase
Discount Request Letter Template of Purchase

Response Letter to Request for Discount

The Purchase Officer
The QQ Fabrics
SA

Dear Concerned,

This letter is response to your request for discount in the fiber costs. It is regretfully stated that we have been providing the raw materials of premium quality at market competitive rates to our valuable customers and suppliers since 1980. We assure you the least possible pricing and rates for our material and services. Being customer we offer quality and price both in your interest as it is our competitive advantage.

Yours Sincerely

Sales Team
Twinkle Fibers

Discount Request Letter

Subject: Discount Request Letter

Respected Sir,

We from the “Company” would like to personally thank you for your donations and your support from which our company is thriving. On the 10th of July 2016, a bake sale will be taking place in the Defence branch. We are requesting you, our generous donors, to be able to provide us with your various products that can be used in the bake sale.

Unfortunately as the “company” is a charitable organization dependent on the funds and donations from various donors, we may not be able to buy the products that are to be used in the bake sale due to the high costs.

So we thereby request you, our generous donors, to provide us with the products that are to be used in the bake sale for free or at least at subsidized rates and prices. We are very much grateful for your continuous support and dedication. I shall be personally available at all times if you are in need of any information or assistance regarding this matter.

Yours sincerely,

Your Name and Signature

General Letters

Cover Letter for Sending Business Proposal to Company

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Sample Cover Letter for Sending Business Proposal of Design, website, business model or any new idea for approval from the company with proposal development timeline.

Letter for Sending Business Proposal

Nimra Asad

Manager Development
Guardian Properties
East London
United Kingdom

Subject: Proposal of Design

Dear Mirza Athar Baig,

Hope you are fine and will have a good tour of Dubai. As per our telephonic conversation I am sending you one design proposal. This is just a structure and need lot of finishing work with your coordination. I make this web structure to fulfill all present/future needs and dummy text/images are been used. After the approval of the structure the development and design work will be started which will take minimum 20 working days to complete.

This design include only one main image[ basically that will be a slide show]. Please visit this link at www.semioffice.com and comment about the design and structure. This design is also suitable for Guardian Properties website. This structure is very easy to manage/edit/change without going to any complications.

I also request you to give your suggestions for any changes in layout or full design. After your reply I will prepare a new design if needed.

Best Regards,

Minahil Sami

How to Write a Business Proposal to Companies

To,
The CEO,
Generix Corporation.

Subject: Proposal for Business Venture.

Dear Mr. Iftkhar,

I hope that you are fine. Let me introduce myself, I am M. Usman Zaka, we met on international science Exp. We were introduced by Mr. Ali the Organizer of the event when I presented my prototype of the 180% more efficient radiator design. You promised me to invest in my project and help me commercialize my idea.

I have modified some part of the ventilation system which increased the efficiency 40 more percent aggregating the efficiency to 220% than the conventional design.

I have attached the business plan of the joint venture for your kind consideration and I would be honored to work with your company and launch my breakthrough product under the name of your company.

I will wait for your response.

Regards,

Abubakar

Cover Letter for Sending Business Proposal
Cover Letter for Sending Business Proposal
Planners

Sample Event Summary for Internship Program Ceremony

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A great inauguration ceremony of internship program 2016 was held at AH Foundation on 1st July 2016 in the main seminar hall of RSI.The chief guest of the ceremony was Syed Rehan Gillani,Chief Executive Gardian International accompanied with Mr and Mrs Samin Mir.President of RSE & WS Dr. Abdul Tawab Khan,Vice President Mehmood Ahmad,Finance Secretary Col(r) Saleem Raza Khan were also present in the ceremony.The audience comprised of 145 volunteers from various Institutions such as Aitchison College,LUMS, Beaconhouse,City School,Lahore ALMA,LACAS,SICAS,LGS, DPS,College of Home Economics, Kinaird College who participated in the Internship Program.

The ceremony started with the recitation of the Holy Quran followed by a presentation by Dr. Abdul Tawab on the various types of Intellectually Impaired children.He gave a thought provoking speech describing the challenges mentally handicapped children face on a daily basis and enlightened us with the success stories of RSI.

The ceremony further proceeded by showing two documentaries with the intention of raising awareness about special children to the younger generation.The ceremony ended by a speech given by the honorable chief guest Syed Rehman Gillan who expressed his support and appreciation for RSI commended Mr and Mrs tawab for their relentless efforts towards this noble cause.

Cover Letters, Request Letters

Request Letter for Admission to School Principal

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Sample Request Letter for Admission to School Principal for pre school, special school, Prep school and nursery school. You can use this request letter to college principal or admission in university. Samples are available written by parents and by the students themselves.

School Admission Request Letter Sample

Dear Principal,

I am Mrs. Urooj Sami writing to request you for my beloved child in your school. Fortunately quality education of your school is nearest to my home and affordable. My little boy is quiet intelligent and already learned the basic for pre-school. Please give him a chance to appear in your school admission tests in coming week. I assure you that my child will qualify for the admission.

I will request you to please give my little boy a chance of quality education provided by your school.

Sincerely Yours,

Urooj Sami

Letter to School Principal for Admission

Respected Principal,

Respectfully, I, Ms Fakhira, mother of Madiha Azeem, request you humbly to enroll my daughter for the upcoming enrollment of the session fall 2016 to 2017. I have selected your institute out of many options because I have discussed with people and found that your institute is the best one for the kind of child, my daughter is.

She is capable and possesses all the qualities that your institute seeks for. I hope, the teachers and staff, under your supervision, will groom my daughter to be a competent person in every field of life. I am looking forward to have a hearing from you.

Thank you,

Nick

School Admission Request Letter For Special Child

To:________
Designation
Institute/School
Address
City

Subject: Request Letter for Admission of Special Child

Respected Sir/Madam,

I am father of a little boy (Special Child) Mohsin Ahsan aged: 14 years already underwent general school system in Multan and as I am not satisfied from the current education system therefore, I have searched a lot for his better education.

Fortunately, I have found your reference and will be very grateful if you can please consider my son being your student at Institute Name and City.

Please let us know about your way of your respected intake.

Best regards,

Mr. Shahzad Ahmed

Request Letter for Admission in College

To,
The principal,
College of interior designing,
Boston, America

Subject: Admission Application as a Overseas Student

Dear Sir,

Through the facility of internet I have come to know that your university is giving opportunity for study to the overseas students. I got impressed from your given criteria of admission.That is simple to follow and fulfil.
Thus, I am writing to you this application for getting admission in your university. Recently I have done B.S Honors in HomeEconomics with CGPA 3.38 out of 4 from Lahore College University for Women Lahore, Pakistan. And now I want to do M.S in interior designing. To be an interior designer is my passion. I will prove myself as a devoted, committed and hardworking student.
My humble request is that please consider my application for admission purpose as my all the necessary documents are attached with this application for your convenience.
I am waiting for your positive response from your side. I will be very thankful to you if you consider me in your merit list for admission.
Thanks and regards.
Yours sincerely,
X.Y.Z
Request Letter for Admission to School Principal
Request Letter for Admission to School Principal

Letter to School for Admission

To,

The principal, M H high school, UK

Respected sir,

With due respect I beg to say that we have recently shifted from Thailand to UK and in order to continue the studies of my children I have considered your school due to its high reputation and quality education. Please find attached documents related to immigration and previous academic record. I shall be really thankful I will be looking forward to your response.

Yours truly,

Mr. Yaun Chi

General Letters

Condolence Letter For Death of Father or Mother

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Condolence Letter For Death of Father or Mother, Parents death, loss of wife, death of mother in law or father in law and loss of father or mother.

Condolence Letter on Death of Father

Dear Friend,

I heard the news of death of your father; I was really shocked to hear this news. I was aware that your father was suffering from cancer but I didn’t know about his critical condition since the last few days. I know that it’s a hard time for you and your family. You have all of my sympathies. You have to be strong for this time. If anything you need for my side you are always welcome.

Sincerely,
Hamza

Letter for Grieving Friend on Death of Mother

Pemberly,
London, UK,

Dear Johnny,

I hope you are fine. I am very sad to hear about the demise of your mother. It is very sad news indeed which Joshua told me yesterday. I was in a state of utter shock. But I want to say to you that you should not lose hope and not grieve further so that you are able to take care of rest of the family members.

May all your family get stabled soon and may the dead rest in peace. Pay my condolences to all at home.

Your friend
Jerry

Sample Condolence Letter Format

Subject: Condolence Letter For Death of Father

Dear Sir/Madam,

It was most shocking to hear the sad demise of your Mother/Father. Although this is Allah`s will ordained in his laws and indeed a sad reality of life. We accept it with a heavy heart as we all have to pass through this phase.

At Such tragic moments we are left with no alternative but to bow to Almighty`s will and seek his mercy and blessing for our dear departed souls. May Allah the most beneficent grant you and all your family endurance to bear this tragic loss and reward you for your patience that he has promised.

We are by your side in this time of grief.

With kind regards,

Your Name and Signatures
Letter to Mention

Condolences to a Friend on the Death of his Mother

and Advising him for his good

Dear friend,

I am really shocked to hear regarding the death of your mother. How are you keeping after that? I know that it is a very tragic event which has shocked all of us. She was a very kind and pleasant lady. I still have got image of the good memories of childhood which we have spent together. Throughout my entire life she had been very kind and generous.

Dear friend, every person has to meet its maker one day or other. Well your mother had a natural death which shows that she did not suffer from the long severe pain from which now a day’s people suffer.

Friend, I would like to advise you to keep your patience. Patience is the key to get through such sad and tragic event. I know it is a very gloomy moment for you; even I became sad after hearing this shocking news. May her soul rest in peace and may his status be among the pious ones in paradise.

My sincere condolences to you for such sad event. Just keep your patience. Being the elder son of the family it is your duty now to remain strong otherwise it would hurt her soul.

I will pray for her.

Yours sincerely,
Aamir

Condolence Letter For Death of Father or Mother
Condolence Letter For Death of Father or Mother

Condolence Letter in Email and Mobile SMS

I really condolence the sad demise of [name] wife/husband/son/daughter of [name] director of [company]

May almighty Allah give courage and patience to the bereaved family to bear his/her loss.

May his/her soul rest in peace

Sincerely,
Sumaira